Indian Council Of Agricultural Research Toner Cartridges Procurement Delhi Central 110002 2026 - IS/ISO Compliant Consumables
Bid Publish Date
30-Aug-2026, 1:33 pm
Bid End Date
09-Sep-2026, 2:00 pm
Location
Progress
Tender Overview
Organization: Indian Council Of Agricultural Research (ICAR) under the Department Of Agricultural Research And Education (DARE). Procurement category: Toner Cartridges / Ink Cartridges / Printer Consumables for centralized use in CENTRAL DELHI, DELHI - 110002. No specific quantity or estimated value disclosed. Tender emphasizes generic cartridge attributes and compatibility across multiple OEM brands, with an emphasis on replacement cartridge yield and model compatibility. The unique clause is the option to adjust quantities by up to 25%, including during the currency of the contract, at contracted rates. A mandatory service-center presence in the consignee state or establishment within 30 days of award is required for carry-in warranty. Tender targets suppliers capable of nationwide service with a focus on delivery performance and after-sales support. This procurement is framed as a rate contract with performance security obligations and emphasis on compliance with all attached ATCs.
Technical Specifications & Requirements
- Product class of cartridge and color of ink/toner: generic attributes listed, with emphasis on compatibility across OEM brands and model numbers.
- Model numbers of OEM printers/multi-function machines and cartridge replacements: generic placeholders indicate cross-brand applicability.
- Minimum yield of replacement cartridge (pages): specified as a measurable target, though exact values are not disclosed in the summary.
- Brand compatibility: multiple sections repeat the need to identify compatible printer/ MFD brands and model numbers.
- Standards/Compliance: no explicit standards (IS/ISO) listed; bidders should infer standard-compliant quality where applicable.
- Delivery/Installation: delivery window linked to order dates with option-based adjustments; details rely on purchase orders.
- Warranty/Support: carry-in warranty requires service center within the state; on-site warranty where applicable.
- Quality & Testing: no detailed QA metrics provided; bidders should demonstrate replacement cartridge performance and yield.
Terms, Conditions & Eligibility
- EMD / Security: not disclosed; bidders must review ATCs for exact amount and method.
- Turnover: minimum average annual turnover over last 3 years is mandatory; audited statements or CA/CC certificate required.
- Delivery terms: option to extend quantity up to 25% at contracted rates; extended delivery time calculation formula provided.
- Service Centers: mandatory functional service center in state of consignee; establishment within 30 days if not existing.
- Payment terms: not explicitly stated; standard Govt procurement terms apply per ATC.
- Penalty/Performance: 3% performance security against each PO under Rate Contract.
- Documentation: bidders must upload certificates and compliance documents; non-submission leads to rejection.
- Other ATCs: mandatory compliance with MAF and all uploaded terms; refer to attached ATC file for specifics.
Key Specifications
-
- Product class of cartridge: generic
-
- Color: ink/toner color unspecified (to match OEM required colors)
-
- Model numbers of OEM printers and cartridges: generic compatibility
-
- Minimum yield: stated as a page- count target (exact figure not disclosed in the summary)
-
- Brand compatibility: cross-brand support for multiple OEMs
-
- Warranty type: carry-in or on-site as applicable
-
- Delivery window: per order; option to adjust quantity up to 25%
Terms & Conditions
-
Option clause allows quantity variation up to 25% of bid quantity
-
Service centers must be functional in each consignee state or established within 30 days
-
Turnover criterion requires minimum average annual turnover for last 3 years
-
Performance security of 3% of total contract value per PO
-
Compliance with all ATCs and mandatory MAЕ submission
Important Clauses
Payment Terms
No explicit payment terms stated; follow ATC terms and government procurement norms; ensure submission of EMD and standard invoicing along with delivery confirmations.
Delivery Schedule
Delivery period linked to original PO; option to increase quantity with extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Performance security set at 3% of contract value; LDs to be as per rate contract terms for delayed shipments or non-conformities.
Bidder Eligibility
-
Minimum average annual turnover consistent with bid document (last 3 years)
-
Functional service center presence or ability to establish within 30 days
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Compliance with all ATCs and mandatory MAЕ requirements
Tender Data
Bid Details
Quantity
65
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
12
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
2
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
West
Delivery Pincodes
110012
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Harsh Rohilla | 110012,Library Avenue | West | Delhi | 110012 | 14 | 15 | - |
Authority Records
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Documents 8
GeM-Bidding-9822867.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
EMD/Security deposit as per ATC (amount and mode specified in ATC)
Technical bid documents showing cartridge compatibility matrix
OEM authorization or dealership certificate (where applicable)
Proof of functional service center or plan to establish within 30 days
Any other certificates requested in ATC/Bid document
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP LaserJet M208dw Printer, HP LaserJet MFP M232dwc Printer, HP LaserJet MFP M232dw Printer, HP LaserJet MFP M233dw Printer, HP LaserJet MFP M233sdn Printer, HP LaserJet MFP M233sdw Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 137A Blk LaserJet Toner Cartridge-W1370A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for ICAR toner cartridges tender in Delhi 2026
Bidders must submit GST, PAN, turnover certificates for last 3 years, EMD as per ATC, and technical compliance with cartridge compatibility. Establish a local service center or provide a plan to set up within 30 days. Ensure 25% quantity variance rights are understood before final submission.
What documents are required for ICAR printer consumables bid in Delhi
Required documents include GST registration, PAN, audited turnover statements, EMD documents, OEM authorization, service-center proof, and technical bid illustrating compatibility with multiple OEM models. Upload all certificates with the bid; non-submission leads to rejection per ATC.
What are the minimum turnover requirements for this Delhi tender
The bid requires a minimum average annual turnover for the last three years, demonstrated via audited balance sheets or CA/Cost Accountant certificate. If the bidder is <3 years old, turnover is calculated from the date of incorporation using completed financial years.
What is the delivery extension policy for quantity changes in Delhi tender
If quantity increases by up to 25% under the option clause, the delivery period adjusts using (increased quantity / original quantity) × original delivery period, with a minimum extension of 30 days. Delivery starts from the last date of the original PO.
Which service-center requirements apply to Delhi ICAR cartridge bid
Bidder must have a functional service center in each consignee state or establish one within 30 days of award. Payment is released after documentary evidence of a functional service center is submitted, ensuring timely after-sales support.
What is the performance security for this ICAR procurement
For each PO under the rate contract, the seller must furnish a performance security of 3% of the total contract value. This ensures compliance with delivery, quality, and warranty obligations across orders.
Are there explicit ISI/ISO standards for toner cartridges in this tender
The tender lists generic cartridge specifications without explicit ISI/ISO codes. Bidders should demonstrate compatibility with OEM models and ensure quality through standard industry practices, while adhering to ATCs requiring mandatory documentation and compliance.