Housing And Urban Planning Department Uttar Pradesh High Mast Lighting Tower with LED Flood Lighting System Tender 2025
Bid Publish Date
24-Oct-2025, 11:20 am
Bid End Date
03-Nov-2025, 12:00 pm
EMD
₹55,000
Location
Progress
Tender Overview
The Uttar Pradesh Housing And Urban Planning Department invites bids for a high mast lighting tower system with LED flood luminaires to illuminate large outdoor areas. The procurement covers supply, installation, testing, commissioning, and operator training, with on-site warranty and related electrical components. The project specifies a multi-location deployment and adherence to State/Central Government guidelines, with an EMD of ₹55,000 and an option to adjust quantity by up to 25% during contract execution. The scope emphasizes a complete turnkey solution including feeder pillar panels, junction boxes, and control electronics, aimed at robust, weather-resistant illumination.
The contract requires precise high mast specifications, including section lengths, base plate details, wind load considerations, and IP-rated electrical enclosures. The location is Banda, Uttar Pradesh, and the bidder must demonstrate capability for on-site installation, testing, and commissioning, plus delivery of operator training and any statutory clearances. A unique differentiator is the comprehensive integration with feeder pillar panels, wind-rated luminaires, and surge-protected electronics, all compliant with relevant IS/IEC standards.
Technical Specifications & Requirements
- Category: High Mast System with LED Flood Light Luminaires; multiple locations
- Top-level items: High mast tower height, number of sections, base plate diameter/thickness, and wind load
- Electrical: Junction box IP rating, feeder pillar panels with MCCB/MCB, automatic timer, bus bars, cable specifications, IS/IEC compliance
- Luminaires: Number per mast, wattage, IP rating, voltage/frequency, color temperature, surge protection, and UV-stabilised lenses
- Material/Finish: Special steel construction, powder coating, sloped cover for dust control
- Warranty/Support: On-site warranty and post-installation service requirements
Terms, Conditions & Eligibility
- EMD: ₹55,000 payable as per tender terms
- Turnover: Minimum average annual turnover as specified for bidder and OEM, over the last three financial years
- Delivery: Installation, testing, commissioning at multiple locations; warranty term to be observed on-site
- Payment: Terms align with government procurement norms; detailed payment schedule in terms
- Documents: GST registration, PAN, experience certificates, financial statements, OEM authorizations, technical compliance certificates, EMD submission proof
- Option Clause: Purchaser reserves right to increase/decrease quantity by up to 25% and extend delivery accordingly
- Warranty/Penalties: On-site warranty duration and LD terms (if any) to be clarified in contract
Key Specifications
-
High mast tower with multiple sections, base plate diameter and thickness specified
-
Wind load rating for high mast system
-
Junction box with IP rating and test reports from NABL/ILAC labs
-
Feeder pillar panels with MCCB/MCB, timer, and pre-treated powder-coated finish
-
LED flood light luminaires: number per mast, wattage, IP rating, voltage/frequency, color temperature
-
Cables: core count, cross-section (mm2), conductor material, insulation, and cable category
-
Winch with manual operation option; stainless steel wire rope breaking load per standard
-
IS/IEC compliant materials, ISI markings where applicable
-
Surge protection within luminaires and driver electronics
Terms & Conditions
-
EMD of ₹55,000 required; 25% quantity variation allowed during contract
-
Turnover criteria for bidders and OEM to be satisfied for last 3 years
-
Supply, installation, testing, commissioning, and operator training included
Important Clauses
Payment Terms
Payment as per government norms; advance/milestones to be specified in contract
Delivery Schedule
Delivery and installation across Banda locations with phased timelines; option clause affects delivery time
Penalties/Liquidated Damages
LD terms to be defined in the contract; performance penalties for delayed installation
Bidder Eligibility
-
Minimum 3 years of experience in high mast lighting projects
-
Average annual turnover meeting the tendered criteria over the last 3 financial years
-
OEM or authorized distributor with valid authorization
-
Evidence of completed similar works with client testimonials
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
7
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Authority Records
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Documents 4
GeM-Bidding-8492402.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar high mast lighting projects
Audited financial statements or CA certificate showing turnover
EMD payment proof (₹55,000)
OEM authorization letter (if bidding as an authorized distributor)
Technical bid documents demonstrating IS/IEC compliance
Test reports or IEC/NABL/ILAC lab reports for IP ratings
Pre-bid clarifications or compliance statements
Any statutory clearance certificates (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Height of High Mast Tower (in Meters) | 25 |
| GENERIC | Installation and commissioning (Installation and commissioning work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) | Yes. Including Civil work at site |
| GENERIC | Onsite warranty (in Years) | 2 |
| High mast System | No of sections | 2 |
| High mast System | Effective length of each section (in m) | 10 |
| High mast System | Material construction: The mast shall be manufactured using special steel plates, conforming to | 355 gradeasper BSEN10 025 |
| High mast System | Bottom diameter (in mm) - Minimum | 540 |
| High mast System | Plate thickness for Middle (in mm) - Minimum | 4 |
| High mast System | Plate thickness for Bottom (in mm) - Minimum | 5 |
| High mast System | No of longitudinal welds / section (in Nos) | 1 |
| High mast System | Diameter of base plate (in mm) - Minimum | 740 |
| High mast System | Thickness of base plate (in mm) - Minimum | 25 |
| Wind Load | Maximum Wind load | 47 m/sec |
| Door Opening | Size of opening and closing door at base compartment of high mast (in mm) - Minimum | 1200 x 250 |
| Junction Box | Ingress protection for Junction Box i.e. IP Class (as per IS/IEC:60529:2001 latest) Test Report from Central Government lab/NABL/ILAC accrediated lab and report shall furnish to buyer on demand | IP 55 |
| Junction Box | No of core | 3 |
| Junction Box | Cable category | FR |
| Junction Box | Size of cable (in Sq mm) | 1.5 |
| Junction Box | Conductor material shall be | Copper |
| Winch | The winch shall have provision for manual operation in case of failure of the motor | Yes |
| Stainless Steel Wire Rope | The breaking load of each rope shall be at full load as per the relevant standard | >/=2400 Kg |
| Electrical System, Cable and Cable Connections | No. of cores | 1 |
| Electrical System, Cable and Cable Connections | Cable shall be | Unarmoured |
| Electrical System, Cable and Cable Connections | Conudctor material shall be | Copper |
| Electrical System, Cable and Cable Connections | Cable Category | 1 |
| Electrical System, Cable and Cable Connections | Incoming power cable from feeder panel to base compartment of mast and cable shall conforming to | IS:7098 (Part 1):1988 latest |
| Feeder pillar Panel | Feeder pillar panel for each mast | Yes |
| Feeder pillar Panel | Feeder panel shall be suitable for | 415 V, 3 phase, 4 wire, 50 Hz, AC |
| Feeder pillar Panel | The control panels shall be | Stand mounted |
| Feeder pillar Panel | Ingress protection for feeder pillar panel i.e IP Class (as per IS/IEC:60529:2001 latest).Test Report shall furnish from Central Government lab/NABL/ILAC accrediated lab to buyer on demand | IP 55 |
| Feeder pillar Panel | It shall be fabricated out of | 14 SWG CRCA sheet steel |
| Feeder pillar Panel | Thickness of sheet (in mm) | 2 |
| Feeder pillar Panel | The panels shall be given pre-treatment and powder coated and color shall be | Grey |
| Feeder pillar Panel | The stand shall be painted in | Black color |
| Feeder pillar Panel | Cable entry shall be at the | Bottom |
| Feeder pillar Panel | The panels shall have | knock outs of the required cable |
| Feeder pillar Panel | Laminated circuit diagram shall be pasted | inside of the door |
| Feeder pillar Panel | Feeder pillar shall have pad locking arrangement | Yes |
| Feeder pillar Panel | Earth terminal | 12 mm dia. Bolts |
| Feeder pillar Panel | Panel shall have a sloping cover to avoid accumulation of dust | Yes |
| Feeder pillar Panel | Panel shall be provided with incoming & outgoing MCCB / MCB of appropriate rating and in desired quantity depending on total no of circuits in use | yes |
| Feeder pillar Panel | Timer for automatic ON & OFF of lights with pilot lamps shall be provided | Yes |
| Feeder pillar Panel | Bus bars material | Yes. Copper |
| Feeder pillar Panel | No of Cores | 1 |
| Feeder pillar Panel | Size of cable (in Sq.mm) | 1.5 |
| Feeder pillar Panel | Cable Shall be | Unarmoured |
| Feeder pillar Panel | The conductor material shall be | Copper |
| Feeder pillar Panel | cable category | 1 |
| LED FLOOD LIGHT LUMINAIRE | No. of Luminaires for each high mast lighting tower (in Nos) | 18 |
| LED FLOOD LIGHT LUMINAIRE | LED Rating/System Wattage/Rated Power for each luminaire | 400W |
| LED FLOOD LIGHT LUMINAIRE | Luminaire System Efficacy (Lumen/watt) | >/= 100 Lm/Watt |
| LED FLOOD LIGHT LUMINAIRE | Ingress Protection (IP Rating) as per IS:10322 (Part 1):1982 latest | IP65 |
| LED FLOOD LIGHT LUMINAIRE | Mounting brackets (included) | Adjustable |
| LED FLOOD LIGHT LUMINAIRE | Input operating Voltage range and frequency | 90 to 300 Volts AC at 50Hz+/-2Hz |
| LED FLOOD LIGHT LUMINAIRE | Rated voltage | 230 V AC 50 Hz |
| LED FLOOD LIGHT LUMINAIRE | Colour temperature | 6000K (+/- 500K) |
| LED FLOOD LIGHT LUMINAIRE | Optic lense material (UV stabilised) (Write NA for without optic lense supply) | Poly carbonate lense |
| LED FLOOD LIGHT LUMINAIRE | Operating temperature range | -10 deg C to +50 deg C |
| LED FLOOD LIGHT LUMINAIRE | The luminaire shall be protected against surges and transients( Internal) | >/=4KV |
| LED FLOOD LIGHT LUMINAIRE | Number of electronic control gear per luminaire (power supplies) | 1 No. |
| LED FLOOD LIGHT LUMINAIRE | Length of ISI marked three core wire (shall be provided along with supply of material) | 50 cm |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for high mast lighting tender in Banda UP 2025?
Bidders must meet eligibility criteria, submit GST, PAN, and turnover proofs, provide OEM authorization, and include EMD of ₹55,000. The bid requires IS/IEC compliant junction boxes and IP-rated feeder pillar panels, with on-site installation and training included.
What documents are required for this UP high mast tender submission?
Required documents include GST registration, PAN card, three-year turnover certificate, experience certificates for similar projects, OEM authorization, EMD proof of ₹55,000, technical compliance certificates, NABL/ILAC lab test reports for IP ratings, and financial statements.
What are the key technical specifications for the high mast system?
Specifications cover mast height, number of sections, base plate diameter and thickness, wind load rating, junction box IP rating, feeder pillar panel features (MCCB/MCB, timer), luminaire wattage per mast, IP ratings for luminaires, voltage, frequency, surge protection, and cable type/size.
What is the EMD amount and acceptance method for this tender?
The EMD is ₹55,000. It must be submitted as specified by the tender authority, with payment method details in the terms and conditions; ensure validity through the bid submission window.
What are the delivery and installation expectations for Banda locations?
Delivery, installation, testing, and commissioning are required at multiple Banda sites. The option clause allows a 25% quantity change, affecting delivery timelines; on-site operator training is included.
Which standards and certifications are mandatory for equipment components?
IS/IEC 60529 IP ratings for junction boxes and feeder panels, NABL/ILAC lab test reports, IS/IEC compliance for electrical assemblies, ISI markings where applicable, and UV-stabilised lens materials for luminaires.