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ICAR Indian Council Of Agricultural Research Integrated Acoustic Podcast System Tender CIRG 2025

Bid Publish Date

21-Dec-2025, 12:16 am

Bid End Date

12-Jan-2026, 10:00 am

Location

MATHURA , UTTAR PRADESH

Progress

Issue21-Dec-2025, 12:16 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Option Clause: quantity may increase/decrease by up to 25% at contract placement and during currency
  • • EMD/SSP: Demand Draft in favor of ICAR UNIT CIRG, payable at PNB FARAH MATHURA; DD proof required
  • • PBG/Performance Security: Accepted as DD; hard copy DD to be delivered within 15 days post award
  • • GST considerations: Bidder to assess GST; reimbursement capped to actuals or quoted rate
  • • Site Visit: Optional; bidder bears all costs and assumes liabilities during inspection
  • • ATC document: Additional terms available via uploaded ATC file
  • • Delivery timing: Period begins from last date of original delivery order with minimum 30 days extension logic

Tender Overview

The Indian Council of Agricultural Research (ICAR) invites bids for an integrated professional acoustic podcast system to be procured by the ICAR- CIRG unit. The scope references a single product category without listed BOQ quantities and emphasizes option-based quantity adjustments up to 25% of bid quantity during contract execution. Competitive terms allow submission via Demand Draft (DD) for EMD and performance security, with hardcopy delivery within specified windows. Site visit is optional and bidder responsibility. The setup targets a CIRG installation context, with GST considerations and specific payment/delivery sequencing described. This tender focuses on equipment procurement with standard bidding safeguards and flexible delivery timelines tied to order placement.

Key differentiators include the option clause for quantity variation, DD-based EMD options, and the requirement to deliver a hard copy of DD within 5 days post bid end date, plus a 15-day window after contract award for DD submission. The ATC document is accessible, and bidders may inspect the installation site at their own cost. This procurement underscores compliance with formal GeM terms and ICAR CIRG submission norms.

Technical Specifications & Requirements

  • Product: Integrated Professional Acoustic Podcast System for ICAR CIRG installation
  • Quantity: Not specified in BOQ; option clause allows up to 25% quantity variation during contract
  • EMD/SSP: Submit via Account Payee Demand Draft in favor of ICAR UNIT CIRG, payable at PNB FARAH MATHURA; hardcopy delivery within 5 days of bid end/open date
  • Payment/GST: GST to be assessed by bidders; reimbursement as actuals or applicable rate, whichever is lower
  • Delivery/Installation: Delivery period commences from last date of original delivery order; additional time calculation applies with a minimum of 30 days and potentially extended within original period
  • Site visit: Optional and bidder bears site inspection costs
  • ATC: Refer to uploaded ATC document for any additional terms
  • Documentation: Prepare and upload scanned DD proof; ensure hardcopy delivery per terms

Terms, Conditions & Eligibility

  • EMD/BBP: Submit DD as per ATC; performance security can be DD or PBG
  • Financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking is required
  • GST: Bidder to determine applicable GST; ICAR CIRG reimburses per actuals or applicable rates up to quoted GST
  • Delivery timeline: Delivery period aligned to original order; extension mechanisms defined by option clause
  • Site visit: Optional but permitted; costs borne by bidder
  • ATC compliance: Bidders must review and comply with uploaded ATC terms
  • Documentation: Include GST certificate, PAN, Experience certificates, financial statements, EMD proof, and other required bid documents
  • Bid submission: Ensure DD delivery and hardcopy within deadlines; follow GeM GTC provisions

Key Specifications

  • Product/service: Integrated Professional Acoustic Podcast System

  • Estimated value: Not specified

  • EMD: DD in favor of ICAR UNIT CIRG; payable at PNB FARAH MATHURA

  • Standards/certifications: Not specified in tender data

  • Delivery: 30 days minimum extension rules when option clause used

  • Payment terms: GST considered; actuals or lower applicable rate

  • Site visit: Optional, bidder bears costs

Terms & Conditions

  • Quantity adjustment up to 25% during/after award

  • DD-based EMD and DD-based performance security accepted

  • GST payable by bidder and reimbursed per actuals or lower quoted rate

Important Clauses

Payment Terms

GST handling on actuals or lower rate; DD/EMD submission and DD delivery timelines

Delivery Schedule

Delivery period starts from last date of original order; extended time formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; standard GeM ATC terms may apply

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Ability to provide DD-based EMD and performance security

  • GST registration and compliance with GST reimbursement policy

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant to acoustic system procurement)

4

Financial statements

5

EMD proof (DD or online transfer)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Site visit reports (if conducted)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the ICAR CIRG acoustic system tender in 2025?

Bidders should submit the bid along with DD-based EMD in favor of ICAR UNIT CIRG payable at PNB FARAH MATHURA and upload the DD proof. Verify GST applicability, and comply with the optional site visit terms. Ensure delivery terms follow the 25% quantity option rules.

What documents are required for ICAR CIRG acoustic system procurement?

Submit GST certificate, PAN card, Experience certificates, Financial statements, EMD proof (DD), and Technical bid documents. Include any OEM authorizations if applicable. Ensure hard copies reach the buyer within the specified timelines after bid end date.

What is the delivery timeline for the integrated acoustic podcast system procurement?

Delivery commences from the last date of the original delivery order. If the option clause is exercised, additional time is calculated as (increase in quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

Are there any flexibility clauses on quantity for the ICAR CIRG tender?

Yes, the purchaser may adjust quantity up to 25% of bid quantity at contract award and during the currency of the contract at contracted rates, with delivery timing adjustments as described in the ATC terms.

What are the EMD and performance security submission requirements for ICAR CIRG?

EMD can be submitted via Demand Draft in favor of ICAR UNIT CIRG drawn on PNB FARAH MATHURA; hardcopy must reach within 5 days post bid end date. Performance security may be provided as DD or PBG, with hard copy to the same bank and address.

How does GST affect bidding for ICAR CIRG acoustic equipment tender 2025?

Bidders must determine applicable GST. ICAR CIRG will reimburse GST as actuals or as per the lower quoted rate, subject to the bid's GST percentage. Ensure GSTIN is valid and match invoice values to avoid discrepancies.

What site visit provisions exist for the ICAR CIRG acoustic tender?

Optional site visits are permitted; bidders bear all costs. Entry is allowed under conditions protecting the buyer and consignee against liabilities. Gather site data to prepare precise technical and delivery plans before bid submission.

What documents are required to participate in the ICAR CIRG procurement process?

Submit GST certificate, PAN, experience certificates, financial statements, EMD/DD proof, technical bid documents, and OEM authorizations if applicable. Ensure documents align with ATC terms and that hard copies are delivered within the stated deadlines.