U.P. Rural Institute Of Medical Sciences And Research Saifai Auto Refractometer Tender Etawah Uttar Pradesh 2026
Bid Publish Date
31-Aug-2026, 7:10 pm
Bid End Date
21-Sep-2026, 8:00 pm
EMD
₹20,000
Value
₹20,00,000
Location
Progress
Key Highlights
- • OEM/Authorized distributor participation with manufacturer undertaking required
- • EMD ₹20,000; payment via FDR/Bank Guarantee or online RTGS
- • Estimated contract value ₹2,000,000; delivery adjustments up to ±25%
- • Product demonstration may be requested during technical evaluation
- • Delivery period starts after original delivery date; minimum 30-day extension
- • No BOQ items listed; focus on Auto Refractometer (V2) specifications and eligibility
Tender Overview
The U.P. Rural Institute Of Medical Sciences And Research Saifai in Etawah, Uttar Pradesh seeks the procurement of an Auto Refractometer (V2) under the Medical Education Department. The project carries an estimated value of ₹2,000,000 with an EMD of ₹20,000. The scope centers on supplying a refractive measurement instrument capable of determining spherical refractive range at a specified VD of 12 mm. The tender allows quantity alterations up to ±25% of the bid/contracted quantity and requires demonstrable capability for on-time delivery within the defined period after order placement. OEMs and authorized distributors may participate with appropriate manufacturer undertakings. The opportunity targets bidders capable of meeting the specified instrument performance and vendor qualifications.
Key differentiators include the explicit option clause on quantity and delivery extension, and the requirement for potential product demonstrations during technical evaluation. The procurement emphasizes adherence to product stability, service support readiness, and documented authorization from the original equipment manufacturer.
Technical Specifications & Requirements
- Product/service: Auto Refractometer (V2) for ophthalmic refractive measurement
- Category/Scope: PRODUCT INFORMATION; spherical refractive measurable range (when VD=12 mm)
- Estimated value: ₹2,000,000; EMD: ₹20,000
- Delivery terms: Delivery period adjustments allowed; minimum extension rules apply; extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Vendor eligibility: O.E.M./Direct Importer/Authorized distributor eligible; OEM undertaking required for resellers; product demonstration may be requested during evaluation
- Payment & security: EMD via Fixed Deposit Receipt, bank guarantee, or online RTGS; PBG via FDR/Bank Guarantee; payment terms aligned with Finance Officer details
- Standards/compatibility: IS Note not specified; explicit standard numbers not provided in data
- BOQ: No items listed in the current BOQ information; focus is instrument procurement with vendor qualifications
Terms, Conditions & Eligibility
- EMD: ₹20,000; submission via FDR/Bank Guarantee or online RTGS/Internet banking to Finance Officer; provide scanned transfer proof
- Delivery: Delivery period to commence from the last date of the original delivery order; extended time rules apply with minimum 30 days
- Payment terms: As per purchaser’s terms to be finalized; online transfer details provided for bids; partial payments contingent on order terms
- Demonstration: A product demonstration may be requested as part of technical evaluation
- Authorization: OEM/authorized distributor participation allowed with manufacturer undertaking on letterhead
- Documentation: Upload proof of payment or original bank guarantee if using FIR; submit OEM authorization if bidding through distributor
- Other conditions: The purchaser reserves rights to adjust quantity by ±25% during and after contract; compliance with these option clauses is mandatory
Key Specifications
-
Auto Refractometer (V2) with spherical refractive measurement range; confirmable at VD = 12 mm
-
EMD ₹20,000; total estimated value ₹2,000,000
-
Delivery period as per purchase order with option to increase quantity up to 25% at contracted rates
-
Demonstration may be required during technical evaluation
-
OEM/Authorized distributor participation allowed with manufacturer undertaking
Terms & Conditions
-
Option to increase/decrease quantity by 25% at contract placement and during currency
-
EMD submission via FDR, bank guarantee, or RTGS; original bank guarantee due within 5 days if required
-
Product demonstration may be part of the technical evaluation; OEM authorization essential for distributors
Important Clauses
Payment Terms
EMD payment via FDR/Bank Guarantee or RTGS; payment terms aligned to Finance Officer; online transfer details provided
Delivery Schedule
Delivery period commences from last date of original delivery order; option clause may extend time; minimum 30 days extension
Penalties/Liquidated Damages
Not explicitly specified in provided data; delivery extensions may affect schedule and penalties as per standard terms
Bidder Eligibility
-
OEM/Direct Importer or Authorized Distributor eligibility
-
Manufacturer undertaking required if bidding through distributor
-
Demonstration of product may be requested during evaluation
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
20
Warranty Period
5 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Auto Refractometer (V2) (Q2)
Advisory Bank
Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Pre-Bid & Qualification
Pre-Bid Date
07-09-2026 11:00:00
Pre-Bid Venue
MM Office / EC Hall, Admin. Block, UPUMS, Saifai, Etawah
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Etawah
Delivery Pincodes
206130
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SHRI RAM | 206130,Administrative Block, Uttar Pradesh University of Medical Sciences, Saifai | Etawah | Uttar Pradesh | 206130 | 2 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9827531.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar ophthalmic equipment supply
Financial statements (last 3 years) or turnover proof
EMD submission proof (FDR/bank guarantee/online transfer receipt)
Technical bid documents demonstrating product specifications
OEM authorization letter or distributor undertaking on manufacturer letterhead
Any applicable warranty/AMC certificates or service capability documents
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PRODUCT INFORMATION | Spherical refractive measurable range (when VD=12 mm) | -30D to +22D, -20D to +20D |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the auto refractometer tender in Etawah UP 2026?
Bidders must submit the EMD ₹20,000 via FDR/bank guarantee or online RTGS, attach payment proof, provide OEM authorization if bidding through distributor, and include technical bid with spherical refractive range details (VD=12 mm). Demonstration may be requested during evaluation.
What documents are required for the Etawah refractometer procurement?
Submit GST and PAN, last 3 years financial statements, experience certificates for similar ophthalmic equipment, EMD proof, OEM authorization or distributor undertaking, and technical compliance certificates. Include service capability and warranty terms if available.
What is the estimated value and EMD for this UP tender?
The estimated contract value is ₹2,000,000 with an EMD of ₹20,000. Payment methods include FDR, bank guarantee, or RTGS; bidder must upload payment proof and, if applicable, original guarantee within 5 days of bid end date.
Are demonstrations required for the auto refractometer bid in UP?
Yes, a product demonstration may be required as part of the technical evaluation. Vendors should be prepared to showcase instrument performance addressing spherical refractive measurement at VD=12 mm and confirm official specifications.
Who can participate in this UP refractometer procurement?
OEMs, Direct Importers, and Authorized Distributors are invited. If Distributor participates, an undertaking on manufacturer letterhead confirming authorization is mandatory for this tender.
What are the delivery terms for quantity adjustments in this tender?
The purchaser may adjust quantity by ±25% at contract placement and during the currency. Delivery time is calculated based on original and increased quantities, with a minimum extension rule of 30 days.
What performance evidence is required for qualification?
Demonstration of the product may be requested; bidders should provide past performance on similar ophthalmic devices, including service capability, warranty terms, and ISO/IEC or equivalent certifications if available.
What authorizations are acceptable for distributor bids?
Authorized distributor bids require manufacturer undertaking on letterhead confirming the distributor’s appointment and authorization to participate in this tender for the specified auto refractometer.