Rural Development Department Bihar High Mast Lighting Tower with LED Flood Lighting System Tender Samastipur 2026
Progress
Tender Overview
The Rural Development Department of Bihar, for the district of Samastipur (PIN 848101), seeks a High Mast Lighting Tower with LED Flood Lighting System (Q3) to illuminate a large area. The tender covers procurement scope tied to a public works or development program, with the option clause allowing quantity fluctuations up to ±25% and extended delivery timelines. Bidders must demonstrate financial credibility, and establish or prove access to a functional service centre in the state. Key differentiators include mandatory service support infrastructure and a dedicated escalation matrix for post-sale issues. Unique ATC terms are part of the tender documentation submitted by bidders.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower with LED Flood Lighting System for large area illumination.
- No technical specifications are published in the tender data; bidders should rely on standard high-mast tower configurations and LED flood lighting systems suitable for large-area coverage.
- Service requirements include a functional service centre in the consignee’s state (or establish within 30 days of award), on-site or carry-in warranty terms as applicable, and a dedicated toll-free service helpline with an escalation matrix.
- Additional clauses reference option-based quantity adjustments up to 25%, with delivery timelines aligned to the original delivery period and potential extensions.
- BOQ indicates zero items, implying the actual technical scope will be defined during contract finalization and standard compliance checks.
Terms, Conditions & Eligibility
- EMD/ Bid Security: Not specified in the data provided; bidders should prepare customary security as per GEM guidelines.
- Financial standing: Bidders must not be in liquidation or similar proceedings; an undertaking is required.
- Service obligation: A functional Service Centre in the state where the consignee is located; establishment within 30 days post-award.
- Support: Dedicated toll-free number and a formal escalation matrix for service support.
- Payment and delivery: Option clause allows up to 25% quantity variation; delivery period based on original order with potential extensions; ATC terms apply.
Key Specifications
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Product: High Mast Lighting Tower with LED Flood Lighting System for large area
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Category: LED-based, high illumination mast with broad-area coverage
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Delivery: 30 days or as per original delivery period with option to extend
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Support: Functional Service Centre in the consignees’ state; toll-free service line and escalation matrix
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Contract terms: Option clause ±25% quantity; extended delivery period as calculated
Terms & Conditions
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Option clause allows ±25% quantity variation at contract award and during currency
-
Mandatory service presence: Establish or prove functional service centre in state
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Escalation matrix and toll-free service support required
Important Clauses
Payment Terms
Payment terms aligned with delivery milestones; ATC terms apply; no fixed percentages stated in data
Delivery Schedule
Delivery period to commence from the last date of the original delivery order; extended time formula provided
Penalties/Liquidated Damages
Not specified in the data; standard GEM terms likely apply according to ATC.
Bidder Eligibility
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Not under liquidation or insolvency; provide undertaking
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Functional Service Centre in the State of Bihar or ability to establish within 30 days of award
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Dedicated toll-free support line and escalation matrix
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navin Kumar Thakur | 848117,gram panchayat raj shripurgahar west | Samastipur | Bihar | 848117 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9866110.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar high mast lighting projects
Financial statements ( audited if available )
EMD/ Security deposit submission proof
Technical bid documents demonstrating compliance with LED flood lighting standards
OEM authorization letters (if applicable)
Evidence of functional Service Centre in the State
Dedicated toll-free service contact details and escalation matrix
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid in the high mast lighting tender in Samastipur Bihar 2026
Bidders should submit GST registration, PAN, experience certificates, financials, EMD, and technical bid documents. Ensure OEM authorizations if applicable, provide proof of functional service centre in Bihar, and include toll-free service details with an escalation matrix. Adhere to option clause for quantity variation.
What documents are required for the Bihar lighting tender submission
Required documents include GST certificate, PAN card, experience certificates for similar projects, financial statements, EMD submission proof, technical bid, OEM authorizations (if any), and evidence of a functional service centre in the state with contact details.
What standards and specifications are required for LED flood lighting in this Bihar tender
No explicit standards are listed in the data; bidders should align with common LED flood lighting practices, ensuring high mast compatibility, adequate lumen output, and safety compliance, plus IS/IEC and local electrical codes if referenced in ATC terms.
When is delivery expected for the Samastipur lighting project
Delivery period starts from the last date of the original delivery order; extension is possible via the option clause with a minimum 30 days, and is calculated as (Additional quantity ÷ Original quantity) × Original delivery period.
What are the payment terms for this Bihar lighting procurement
Formal payment terms are defined in ATC; bidders should prepare for milestone-based payments linked to delivery or acceptance, with GEM’s standard practices requiring compliance documentation and service readiness prior to payment release.
What constitutes bidder eligibility for the Bihar lighting contract
Eligibility includes non-liquidation status, ability to establish or prove a functional service centre in Bihar within 30 days of award, and existence of a dedicated toll-free service line with an escalation matrix.
How to verify the option clause impact on quantities for this tender
The purchaser may increase or decrease quantity up to 25% at contract placement and during currency; time adjustments follow the provided formula, with a minimum 30 days, ensuring compliance with the extended delivery timeframe.