Indian Air Force Golf Cart Tender Vadodara Gujarat 390001 V3 Q2 2026
Progress
Tender Overview
The Indian Air Force, Department Of Military Affairs, invites bids for a Tourist Vehicle / Golf Cart (V3) to be supplied and installed at Vadodara, Gujarat (390001). Scope includes supply, installation, testing, commissioning, operator training and any statutory clearances. Although the BOQ shows no itemized quantities, the ATC specifies 3-year OEM warranty on battery and 1-year warranty on complete equipment. Bidders must upload a Data Sheet, obtain Manufacturer Authorization, and provide a dedicated service support line. This procurement emphasizes post-sale service readiness with repair centers across India and a structured escalation matrix. The absence of BOQ items indicates a single or umbrella PSU-style requirement rather than a multi-line tender.
Technical Specifications & Requirements
- Product: E – Tourist Vehicle / Golf Cart (V3)
- Scope: Supply, Installation, Testing, Commissioning, Training of operators; includes statutory clearances if any
- Documentation: Upload Data Sheet and OEM authorization/certificate with contact details
- Warranty: 1 year on equipment; 3 years on battery; OEM warranty certificates required at delivery
- Service: Dedicated toll-free support; detailed escalation matrix; service centers to be listed near consignee locations
- Compliance: Data Sheet must match offered product parameters; mismatches may lead to rejection
- ATC: Firm to upload text on company letterhead signed by authorized signatory
Terms, Conditions & Eligibility
- EMD/financial terms: Not explicitly stated in the provided ATC
- Documentation: Data Sheet, Manufacturer Authorization, OEM service details, warranty certificates
- After-sales: Installation, commissioning, training and troubleshooting support must be serviceable in India
- Warranty: 1-year equipment, 3-year battery; service network details to be supplied
- Submission: ATC-compliant document on firm letterhead; mandatory for technical evaluation
- Eligibility: Compliance with data-sheets and OEM authorizations; bid validity and acceptance per ATC guidance
Key Specifications
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Product/service: E – Tourist Vehicle / Golf Cart (V3)
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Scope: Supply, Installation, Testing, Commissioning, Training of operators
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Warranty: 1 year on equipment; 3 years on battery
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Documentation: Data Sheet; OEM Authorization; warranty certificates
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Service: Dedicated toll-free support; escalation matrix; regional service centers within India
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Compliance: Data Sheet must align with offered parameters; mismatches may cause rejection
Terms & Conditions
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ECM: Upload Data Sheet and OEM authorization; ensure parameters match
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Warranty: 1 year equipment, 3 years battery; OEM certificates required at delivery
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Service: Dedicated support line and escalation matrix; installation and training included
Important Clauses
Payment Terms
Not explicitly specified in the Buyer Added Terms; bidder to confirm in offer and ATC response
Delivery Schedule
Not specified in provided data; delivery timelines to be clarified during bid evaluation
Penalties/Liquidated Damages
Not mentioned in ATC; potential penalties to be detailed in final contract
Bidder Eligibility
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Manufacturer Authorization from OEM or authorized distributor with full contact details
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Data Sheet must be uploaded and match product specifications
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Demonstrated after-sales support capability via dedicated service line and regional centers
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
E - Tourist Vehicle / Golf Cart (V3) (Q2)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
VADODARA CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | VADODARA CITY | VADODARA CITY | - | - | 1 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-9973817.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
PAN card
Experience certificates (similar projects, if any)
Financial statements (most recent, as applicable)
EMD/Security deposit documentation (if applicable in ATC)
Technical bid documents including Data Sheet
OEM/Manufacturer authorization certificate
Data Sheet of offered product
Certificate of warranty terms from OEM
Service capability details and contact information
ATC document on firm letterhead signed by authorized signatory
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the golf cart tender in vadodara with IAF?
Bidders should submit a Data Sheet matching the offered golf cart specifications, plus OEM authorization. Include 1-year equipment warranty and 3-year battery warranty details, OEM service contact, and a dedicated support line. Ensure ATC compliance on firm letterhead and provide installation and training plans.
What documents are required for the IAF V3 golf cart procurement?
Submit GST registration, PAN, experience certificates, and financial statements. Include the Data Sheet, OEM authorization, warranty certificates, and a firm-letterhead ATC. Provide service center details and a dedicated toll-free support number as part of after-sales commitments.
What are the warranty terms for the golf cart supply contract?
Warranty includes 1 year on complete equipment and 3 years on the battery. OEM warranty certificates must be submitted at delivery. The after-sales service network in India must be detailed with locations and contact points for service centers.
What are the installation and training requirements for the golf cart?
Scope covers supply, installation, testing, commissioning, and operator training. The bidder must provide training plans, on-site installation as per purchaser standards, and ensure that statutory clearances, if any, are secured before commissioning at the consignee location.
How should OEM authorization be presented for the IAF bid?
Provide a formal OEM/Original Service Provider authorization with full name, designation, address, email, and phone number. The authorization must cover the offered V3 golf cart and confirm post-sale service capabilities in India.
What is the delivery expectation for the IAF Vadodara golf cart tender?
Delivery timelines are not explicitly stated in ATC; bidders should propose realistic delivery and installation schedules aligned with installation and commissioning requirements, and confirm the availability of service centers near consignee destinations.
Where can bidders find service support and escalation details for the IAF bid?
Bidders must provide a dedicated toll-free service number and a clear escalation matrix. Include the contact points for regional service centers and ensure they can address after-sales issues promptly during the warranty period.
What is the scope of supply for the IAF golf cart tender in Gujarat?
Scope includes supply, installation, testing, commissioning, operator training, and provision of any required statutory clearances. The bid must also include data sheets, OEM certificates, and warranty documentation to meet ATC requirements.