GEM

Eastern Railway Centrifugal Oil Cleaning Machine Tender West Bengal ISO BIS 2025

Bid Publish Date

27-Nov-2025, 1:40 pm

Bid End Date

09-Dec-2025, 11:00 am

Location

MALDA , WEST BENGAL

Progress

Issue27-Nov-2025, 1:40 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • BIS license mandatory with offer
  • • Delivery address: SSE/G/MLDT, Malda, West Bengal 732102
  • • IS 7098 (Part 1):2025 lab testing required at NABL/ILAC/Govt. lab
  • • RITES inspection required for materials
  • • GeM invoice must align GSTIN to supply state
  • • Dedicated toll-free service line and escalation matrix mandatory
  • • Option clause allows up to 25% quantity variation at contract time and during currency
  • • Separate quantities to be delivered to consignee per order
  • • Warranty certificate to accompany claim; test certificates per GeM contract

Categories 3

CLEANING MACHINE OIL CLEANING MACHINE

Tender Overview

Eastern Railway invites bids for the procurement of a centrifugal oil cleaning machine (Q3) under the Indian Railways framework, with delivery to SSE/G/MLDT, Malda, West Bengal. The scope is limited to the supply of goods with no installation services indicated. The tender specifies a flexible quantity clause allowing up to a 25% increase in contract quantity and a proportional extension in delivery time, calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Bidders must adhere to the BIS licensing requirement and provide compliant documentation to participate. A notable condition is that delivery addresses must be served in separate shipments per the consignee instructions, and a detailed sequence of documents must accompany a GeM bill. The ATC terms also emphasize dedicated service support and a clear escalation matrix. The procurement emphasizes traceability, inspection by RITES, and government-laboratory test reports, underscoring quality and conformity to standards.

Technical Specifications & Requirements

  • Product name: centrifugal oil cleaning machine
  • Category: Q3 machinery for railway maintenance
  • Bid scope: Only supply of goods; no turnkey installation
  • Delivery destination: SSE/G/MLDT, Malda, West Bengal 732102; quantities to be shipped separately per consignee
  • Standards & testing: Test certificate per GeM contract; IS 7098 Part 1:2025 lab testing via Govt./NABL/ILAC labs; BIS license mandatory
  • Quality control: Material to be inspected by RITES; ISI/BIS compliance where applicable; GeM invoice with GST as per supply state
  • Documentation: GSTIN in tax invoice aligned to Jharkhand/Bihar/West Bengal as per GeM invoice; warranty certificate; E-Way bill; DP extension copies; bank mandate; cancelled cheque
  • Support: Dedicated toll-free service line; escalation matrix provided by bidder/OEM

Terms, Conditions & Eligibility

  • EMD/Scope: Scope is limited to the supply of goods; bring BIS license to qualify
  • Delivery: Delivery period begins after the original delivery order; option to extend per clause with minimum 30 days
  • Documents: GST certificates, PAN, experience certificates, financial statements, EMD documents, warranty/test certificates, OEM authorizations
  • Inspection: RITES inspection and govt./NABL/ILAC lab test reports required
  • Payment & invoicing: GeM and tax invoices must reflect proper GSTIN; DP extension admissible for late supply; bank mandate form and cancelled cheque required
  • Support: Bidder must provide dedicated service number and escalation matrix; annual maintenance or warranty terms as specified by GeM contract

Key Specifications

  • Product name: centrifugal oil cleaning machine

  • Category: Q3

  • Delivery destination: SSE/G/MLDT, Malda, West Bengal

  • Testing: Govt./NABL/ILAC lab per IS 7098 (Part 1):2025

  • Inspection: by RITES

  • Documentation: GSTN alignment to supply state; GeM invoice with GST

Terms & Conditions

  • 25% quantity increase option during contract

  • Delivery period calculated from last original order date

  • BIS license mandatory with bid

  • RITES inspection and IS 7098:2025 testing required

  • Dedicated service line with escalation matrix

Important Clauses

Payment Terms

GeM invoice payment terms with GST alignment; DP extension allowed for late delivery

Delivery Schedule

Delivery begins after original order; additional time based on (additional/original) × original period with minimum 30 days

Penalties/Liquidated Damages

LD terms to be governed by GeM contract; penalties applicable for late delivery

Bidder Eligibility

  • BIS license holder required to bid

  • Experience in supplying railway-grade centrifugal equipment

  • GST registration with correct state alignment for invoicing

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements (audited if available)

5

EMD/Security deposit documents

6

Technical bid/compliance certificates

7

OEM authorization letter (if applicable)

8

BIS license certificate

9

Test certificates per GeM contract

10

Inspection certificates (RITES if required)

11

Warranty certificate as per GeM contract

12

Tax invoice aligned with GeM and supply state GSTIN

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for centrifugal oil cleaning machine tender in Malda West Bengal?

Bidders must submit a BIS license with the offer, GST-compliant tax invoices, OEM authorizations if required, and IS 7098:2025 test certificates. Ensure delivery to SSE/G/MLDT, Malda, with separate shipments per consignee, and provide RITES inspection readiness. Include GeM invoice and warranty documentation to participate.

What documents are required for the railway centrifuge tender bid in West Bengal?

Required documents include GST registration, PAN, three years of turnover and experience certificates for similar supply, BIS license, GeM invoice, GeM tax invoice, warranty certificate, RITES inspection report, test certificates, bank mandate, DP extension copies, and EMD submission aligned to tender terms.

What are the key technical specifications for the centrifugal machine tender?

The tender specifies a centrifugal oil cleaning machine under Q3 category with supply-only scope. IS 7098:2025 compliant lab testing, RITES inspection, and GeM contract test certificates are required; no installation scope indicated, delivery to Malda address in separate lots.

What is the delivery timeline and option clause for quantity variation?

Delivery starts after the original delivery order; quantity may increase up to 25% and delivery time adjusts proportionally: (additional/original) × original period, minimum 30 days. The purchaser may extend within the original delivery period if option is exercised.

What are the GST invoicing requirements for this tender in West Bengal?

GSTIN on both GeM and tax invoices must align with the supply state: Jharkhand 20AAAGM0289C1ZX, Bihar 10AAAGM0289C1ZY, or West Bengal 19AAAGM0289C1ZG, as applicable to the consignee state. Ensure proper GSTIN in all invoices.

What inspection and testing are required for supplier eligibility?

Materials must be inspected by RITES and tested per IS 7098 (Part 1):2025 in Govt./NABL/ILAC labs. A conformity test report must be available, and a true test certificate must accompany the GeM contract documentation.

What service support commitments are expected from the bidder?

Bidder must provide a dedicated toll-free service line and an escalation matrix with contact numbers. After-sales support must be clearly defined, including response times and available spare parts, to ensure uninterrupted railway operation and timely maintenance.

What is the scope of supply and delivery address for the bid?

Scope is strictly the supply of centrifugal oil cleaning machines; delivery to SSE/G/MLDT, Malda, West Bengal 732102. Shipments should be allocated per consignee and accompanied by required documents including warranty and test certificates.