GEM

IIT (ISM) Dhanbad Catering Service Tender 2025 Dhānbād Jharkhand Dinner Buffet ISM Dhanbad

Bid Publish Date

19-Nov-2025, 4:14 pm

Bid End Date

29-Nov-2025, 5:00 pm

Bid Opening Date

29-Nov-2025, 5:30 pm

EMD

₹30,000

Value

₹13,75,000

Location

DHANBAD , JHARKHAND

Progress

Issue19-Nov-2025, 4:14 pm
AwardPending
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Quantity

2500

Bid Type

Two Packet Bid

Categories 2

FOODS AND DRINKS CATERING SERVICE

Tender Overview

Indian Institute Of Technology (iit) IIT (ISM) Dhanbad invites bids for an event-based catering service including dinner (Veg & Non-Veg) and a Special Buffet as per Scope of Work, to be executed at Dhanbad, Jharkhand 826001. The project is valued at ₹13,75,000 with an EMD of ₹30,000. The tender requires adherence to Scope of Work, Annexure I-III submissions, and a 5% Performance Security via Bank Guarantee. Payment is contingent on delivery, installation (if any), acceptance, and submission of complete documents; no advance payment is provided. A PBG must remain valid two months beyond contract completion. This procurement emphasizes strict staff wage payments by the service provider and compliance with statutory documentation. Bidder should review the Scope of Work uploaded by IIT (ISM) Dhanbad before submission.

Technical Specifications & Requirements

  • Category: Catering service (Event Based) for Dinner; Veg and Non-Veg items; Special Buffet per Scope of Work
  • Estimated value: ₹13,75,000; EMD: ₹30,000
  • Payment terms: No advance; payment within ~30 days after satisfactory delivery, acceptance, and submission of all documents
  • Performance Security: 5% of total order value; format via bank guarantee from a Nationalized/Scheduled bank; valid for two months beyond contract completion; forfeiture on non-performance
  • PBG link: provided in terms; suppliers must comply
  • Documentation: Annexure I, II, III to be uploaded completed and signed; submission of GST, PF/ESIC compliance not explicitly stated but implied through statutory duties
  • Staff wages: Service provider to pay salaries/wages to deployed staff first, with statutory documentation (PF, ESIC) submitted along with payment claims
  • Scope alignment: Bidder must comply with the Scope of Work; no BOQ items available
  • Delivery/Installation: Acceptance and commissioning activities required
  • VAT/Tax: Pre-receipt tax invoice and delivery challan required

Terms, Conditions & Eligibility

  • EMD: ₹30,000 to be submitted; value proportional to total order
  • Payment terms: No advance; payment within ~30 days after delivery, installation, acceptance; RTGS/online method
  • Performance Security: 5% of total order value via Bank Guarantee; valid two months beyond completion; forfeitable for non-performance
  • Staff wage compliance: Service provider must pay salaries/wages first and provide PF/ESIC documentation with claims
  • Documentation: Annexure I, II, III filled and signed; PBG format reference provided; annexes are mandatory
  • Delivery & acceptance: Payment contingent on inspection, installation (if applicable), and acceptance
  • Scope of Work adherence: Compliance with Scope uploaded by the buyer; no advances; no BOQ items
  • Contractual format: Based on PO terms and PBG submission; terms prevail if conflict with other clauses

Key Specifications

  • Catering service for dinner events with veg and non-veg offerings

  • Special Buffet arrangement as per Scope of Work

  • Estimated contract value ₹13,75,000 and EMD ₹30,000

  • No advance payment; payment within 30 days after acceptance

  • 5% Performance Security via Bank Guarantee; valid for two months beyond completion

  • Staff wages paid by the service provider; PF/ESIC documentation to be provided

Terms & Conditions

  • 5% performance security; bank guarantee required

  • No advance payment; payment after delivery and acceptance

  • Scope of Work governs; Annexures I-III mandatory

Important Clauses

Payment Terms

No advance; payment via RTGS/online within 30 days after satisfactory delivery, installation and acceptance, with submission of tax invoice, delivery challan, warranty certificate, and PBG

Delivery Schedule

Delivery, installation (if any), and acceptance must occur to trigger payment; exact delivery timeline to be aligned with PO and Scope of Work

Penalties/Liquidated Damages

Non-performance risks include forfeiture of Performance Security; terms specify forfeiture on unsatisfactory service

Bidder Eligibility

  • Demonstrated catering/event service experience in similar government or institutional settings

  • Ability to provide PF/ESIC compliance documentation for deployed staff

  • Financial capability to mobilize resources without upfront payment

  • Submission of Annexure I-III and EMD ₹30,000

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for catering/event services

4

Financial statements (as required by terms)

5

EMD submission document (₹30,000)

6

Technical bid documents and compliance statements

7

OEM authorizations or vendor approvals (if required by Scope)

8

Annexure I, Annexure II, Annexure III duly filled and signed

9

Performance Bank Guarantee format (as per linked PDF)

10

Delivery challan, tax invoices, installation reports, warranty certificates (as applicable)

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for IIT Dhanbad catering tender in 2025?

Bidders must submit Annexure I-III, EMD ₹30,000, GST/PAN/documents, and a 5% PBG. Compliance with Scope of Work is mandatory, with no advance payment. Ensure PF/ESIC records for staff and delivery/installation evidence for acceptance, all within the 30-day payment framework.

What documents are required for the catering bid in Dhanbad?

Required documents include GST registration, PAN card, experience certificates, financial statements, Annexure I-III, EMD, OEM authorizations if needed, delivery challan, tax invoices, installation reports, and a valid PBG as per the linked format. Ensure compliance with Scope of Work.

What are the payment terms for IIT ISM Dhanbad catering?

There is no advance payment. Payment is made within 30 days after satisfactory delivery, installation (if any), and acceptance, subject to submission of tax invoice, delivery challan, warranty certificate, and Performance Bank Guarantee.

What is the required Performance Security for this bid?

The successful bidder must furnish a 5% Performance Security of the total order value via Bank Guarantee or Demand Draft from a Nationalized/Scheduled bank, valid for two months beyond contract completion.

What standards or scope constraints apply to the dinner buffet tender?

The tender requires adherence to the Scope of Work for dinner buffet, including veg and non-veg items and a special buffet arrangement; Annexures I-III must be uploaded; no BOQ items are provided.

When is the acceptance and payout timeline after delivery?

Acceptance triggers payment; bidders must provide installation reports, warranty certificates, and triplicate copies of invoices; payment processing occurs within 30 days of acceptance and verification.

Are there staff wage and statutory compliance requirements?

Yes. The service provider must pay salaries/wages to deployed staff first and submit PF/ESIC documents with payment claims, ensuring statutory compliance before payment release.

What is the location and scope for this catering tender?

Location is Dhanbad, Jharkhand; scope covers event-based catering for dinner with veg/non-veg items and a special buffet, conforming to Scope of Work and required annexures for IIT (ISM) Dhanbad.