Gujarat Legal Department Video Conferencing Camera Tender Ahmedabad Gujarat 2026

Bidders should register with the Gujarat government portal, submit GST and PAN, provide experience certificates for similar camera supply, and attach financial statements. Ensure EMD is met if required, and include OEM authorizations if you are an authorized reseller. Follow the option clause terms for quantity variations.

Required documents include GST certificate, PAN card, experience certificates for similar projects, financial statements, EMD/Security deposit proof, technical bid demonstrating compliance with core VC camera features, and OEM authorizations or reseller agreements if applicable.

The tender lists PTZ function, maximum resolution per camera, optical and digital zoom, field of view in degrees, and microphone count as core specs. Specific numeric values must be clarified during bid submission, with emphasis on output connectivity and warranty terms.

Delivery terms allow a 25% quantity variation; delivery period begins from the last date of the original delivery order. If extended, the additional time is calculated by a defined formula with a minimum of 30 days, requiring bidders to plan for potential delays.

The tender requires comprehensive on-site warranty with defined repair/replace timelines and response times during warranty. Exact warranty duration and SLAs are not specified here and should be confirmed during bid submission and contract finalization.

The data does not specify brand or OEM restrictions; bidders should verify whether OEM authorizations are required or if authorized resellers can participate. If brand constraints exist, they will be clarified during bid clarifications or contract negotiations.

Bidders must understand the extension calculation: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure readiness for mid-contract adjustments and maintain documentation to justify any schedule changes.

Payment terms are not explicitly stated in the data provided. Bidders should prepare for standard government terms, request clarity on milestones, payment timelines after delivery, and any advance or performance bond requirements during bid submission.