Babasaheb Bhimrao Ambedkar University Air Conditioner Repair & Maintenance Tender 2026 Uttar Pradesh
Bid Publish Date
07-Oct-2026, 3:58 am
Bid End Date
28-Oct-2026, 9:00 am
EMD
₹1,00,000
Value
₹56,00,000
Location
Progress
Key Highlights
- • Brand/OEM requirements: Dedicated/toll-free service number required for after-sales support
- • Technical standards: No explicit standards listed in data; ensure compliance with AC repair best practices
- • Special clauses: 25% quantity/duration variation allowed, with consent for scope expansion on lumpsum work
- • Eligibility: proof of past experience via contract copies, client certificates, or third-party notes
- • Warranty/AMC: not specified; bidders should clarify post-maintenance support terms in their proposal
- • Penalties: not detailed; bidders should seek clarity on SLAs and LD provisions in ATC
- • Delivery/Installation: service presence in the state of consignee; timely service delivery emphasized
- • Payment terms: EMD via DD; payment terms not explicitly stated beyond EMD handling
Tender Overview
Babasaheb Bhimrao Ambedkar University seeks an annual rate contract for repair and maintenance of Air Conditioners including Split, Window, Tower, Cassette, and VRV systems. Estimated value: ₹56,00,000 with an EMD of ₹1,00,000. No BOQ items are listed; scope covers comprehensive service across multiple AC types. The contract allows a 25% increase/decrease in quantity or duration at issue and post-issuance, with consent for scope expansion on lumpsum services. EMD via Account Payee Demand Draft to Finance Officer BBAU; hard copy due within 5 days of bid end/opening. Service presence must be in the state of the consignee and a dedicated toll-free service number is required. Past experience can be proven via contract copies, client execution certificates, or equivalent documents. The tender emphasizes supplier eligibility and timely service support in higher education settings.
Technical Specifications & Requirements
- Scope: Repair and maintenance of AC types: Split AC, Window AC, Tower AC, Cassette AC, VRV.
- Estimated value: ₹56,00,000; EMD: ₹1,00,000.
- Variation: Buyer may adjust quantity/duration up to 25%.
- EMD submission: DD in favor of Finance Officer BBAU; scanned proof required; hard copy within 5 days.
- Service infrastructure: office of service provider located in the state of consignee; dedicated toll-free support required.
- Experience proof: contract/invoice copies, client execution certificates, or third-party notes acceptable.
- Documentation: upload of required certificates and ATC documents; non-submission may lead to rejection.
Terms, Conditions & Eligibility
- EMD: ₹1,00,000 (DD or online) with hard copy to be delivered within 5 days of bid end/opening.
- Quantity/Duration: up to 25% variation at contract issue and thereafter with provider consent.
- Service presence: provider must maintain a local office in the consignee state and offer dedicated toll-free service.
- Past Experience: acceptable proofs include contract copies with invoices or execution certificates.
- Documentation: ensure all bidder certificates and ATC documents are uploaded; non-compliance risks rejection.
Key Specifications
-
AC types covered: Split, Window, Tower, Cassette, VRV
-
Estimated contract value: ₹56,00,000
-
EMD amount: ₹1,00,000
-
Variation clause: up to 25% adjustment in quantity or duration
-
Payment/EMD mechanism: DD payable to Finance Officer BBAU with hardcopy delivery within 5 days
-
Service presence requirement: local office in the state of consignee
-
Support: dedicated toll-free service number required
Terms & Conditions
-
EMD of ₹1,00,000; DD payable to Finance Officer BBAU with 5-day hardcopy submission
-
Quantity/duration may be adjusted up to 25%; consent required for scope expansion
-
Service provider must maintain a local office in the consignee state and provide toll-free support
Important Clauses
Payment Terms
EMD via DD with hardcopy delivery within 5 days; no explicit interim payment terms disclosed
Delivery Schedule
Contract scope allows ±25% variation in quantity/duration; delivery timelines subject to consent
Penalties/Liquidated Damages
No LD details provided in data; bidders should clarify SLAs in ATC
Bidder Eligibility
-
Proven experience in AC repair/maintenance contracts with valid certificates
-
Local presence in the consignee state with a dedicated service office
-
Ability to provide toll-free service support and timely on-site maintenance
Tender Data
Bid Details
Quantity
1
Similar Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system Comprehensive Annual Maintenance Services for Precision Air Conditioners Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
64
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Annual Rate Contract for repair and maintenance of Air Conditioner like Split AC Window AC Tower AC Cassette AC VRV etc
Advisory Bank
State Bank of India
Delivery Details
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226025
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Raj Kishore | 226025,BabaSaheb Bhimrao Ambedkar University, Vidya Vihar , Raibarailly Road | Lucknow | Uttar Pradesh | 226025 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 17
GeM-Bidding-9994539.pdf
Main Document
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Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience proof: contract copy with invoices and bidder self-certification or execution certificate by client
Financial statements or turnover documentation (as evidence of capability)
EMD submission: Account Payee Demand Draft in favor of Finance Officer BBAU or online payment proof
Certificate/ATC documents referenced in bidder terms and conditions
OEM authorization or service partner certificates (if applicable)
Proof of service office in the state of consignee and dedicated toll-free support contact
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for AC maintenance tender in Uttar Pradesh for BBAU 2026?
Bidders must register, submit GST, PAN, past experience proofs, financials, and EMD of ₹1,00,000 via DD to Finance Officer BBAU, and upload ATC documents. Ensure local service office in the consignee state and provide a toll-free support line. Hardcopy EMD must reach within 5 days of bid end.
What documents are required for Babasaheb Bhimrao Ambedkar University AC service tender?
Required documents include GST certificate, PAN, past contract invoices or execution certificates, financial statements, EMD/DD proof, OEM authorizations if applicable, and evidence of a local service office plus toll-free contact details for support.
What AC types are covered under the BBAU annual maintenance contract?
The scope covers Split, Window, Tower, Cassette, and VRV air conditioners. Bidders must detail competency across these types, including on-site maintenance and parts replacement capabilities for all models in use at BBAU facilities.
What is the EMD amount and payment method for this tender?
EMD is ₹1,00,000. Payment can be made via Demand Draft in favor of the Finance Officer, BBAU, with the scanned DD proof uploaded and the hardcopy delivered within 5 days after bid end/opening.
Are there quantity increase allowances in this AC maintenance contract?
Yes. The buyer may increase or decrease contract quantity or duration up to 25% during issue and after contract issuance, subject to bidder consent for scope expansion in lumpsum scenarios.
What service support requirements must bidders meet for this tender?
Bidders must have a dedicated toll-free service number and an on-ground service office in the state of the consignee, ensuring prompt repairs and maintenance for all AC types listed.
What proofs are acceptable for meeting past experience criteria?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or third-party notes confirming service execution and contract value.
When is hardcopy EMD submission required for this tender?
Aside from online submission, a physical DD must be delivered to the Finance Officer, BBAU within 5 days of the bid end/opening date, ensuring cross-check with online submission.