National Informatics Centre Toner Cartridges Procurement Rajasthan 2026 IS/ISO Standards Tender
Bid Publish Date
07-Sep-2026, 11:21 am
Bid End Date
17-Sep-2026, 12:00 pm
Value
₹3,61,440
Location
Progress
Tender Overview
The National Informatics Centre (NIC) invites bids for the supply of Toner Cartridges / Ink Cartridges / Printer Consumables under a PAC-only category. Estimated value is ₹361,440.00 with no listed start/end dates. Location is not disclosed. Bid scope covers supply of goods only and includes an option to increase quantity by up to 25% during contract execution at contracted rates. The tender requires OEM/MAF documentation and a functional service centre in the consignee state, or establishment within 30 days of award. A dedicated toll-free service line and escalation matrix are mandatory for support.
Technical Specifications & Requirements
- Item scope: toner/ink cartridges and printer consumables; specific model numbers not provided in data.
- Quantity flexibility: option to increase quantity up to 25% of original bid quantity; time extension calculated as (increased/original) × original delivery period, minimum 30 days.
- Delivery terms: delivery period begins after the last date of the original delivery order; extended periods follow the option clause.
- Service obligation: if carry-in warranty exists, ensure service centre in the state of each consignee; otherwise establish within 30 days of award; payment contingent on documentary evidence of functional service centre.
- Service support: dedicated/toll-free telephone line (10/12 digit) and escalation matrix required.
- Authority requirements: OEM/MAF submission mandatory; OEM authorization form with complete contact details required with bid.
- Terms enforceable: bidders must comply with ATC clauses; non-submission may lead to rejection.
Terms, Conditions & Eligibility
- Scope of supply: goods-only purchase; bid price inclusive of all costs.
- Service capability: mandatory functional service centre presence or rapid establishment within 30 days; evidence required for payment release.
- Manufacturer authorization: OEM/MAF to be submitted; authorized distributors must provide full OEM details.
- Support commitments: dedicated toll-free service number and escalation matrix mandatory for post-sale support.
- Additional clause: option to vary quantity up to 25% during contract; bidders must accept revised delivery timelines per formula.
- EMD and other disclosures: not specified in data; bidders should anticipate standard government procurement practices.
Key Specifications
-
Product: Toner Cartridges / Ink Cartridges / Printer Consumables
-
Estimated value: ₹361,440.00
-
Delivery: extension rule for 25% quantity; minimum 30 days extra
-
Service: mandatory service centre in consignee state or 30-day establishment
-
Support: dedicated toll-free number and escalation matrix
-
Authorization: OEM MA/Authorization required with bid
Terms & Conditions
-
Delivery quantity may increase by up to 25% at contract rates
-
Carry-in warranty requires local service centre or new establishment within 30 days
-
OEM authorization and MAF must accompany bid; non-compliance risks rejection
Important Clauses
Payment Terms
Payment release contingent on documentary evidence of functional Service Centre; no explicit EMD amount provided in data
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended period governed by option clause with minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified in provided data; standard ATC may apply; bidders should verify during bid submission
Bidder Eligibility
-
Functional service capability in state of consignee or ability to establish within 30 days
-
OEM authorization/MA Form submitted with bid
-
Compliance with option clause for quantity and delivery extensions
Tender Data
Bid Details
Quantity
45
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
14
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sunil Digambarrao Potekar | 110003,A BLOCK CGO COMPLEX NATIONAL INFORMATICS CENTRE NEW DELHI | New Delhi | Delhi | 110003 | 10 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9772849.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar supply
Financial statements (last 2-3 years)
EMD/Security deposit details (if applicable per ATC)
Technical bid documents confirming product category
OEM authorization certificate / MA form
Documentation evidencing functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
How to bid on NIC toner cartridge tender in India 2026
Bidders must submit GST, PAN, experience certificates, financial statements, EMD (if applicable), OEM authorization, and proof of functional service centre. Include MA/MAF from OEM, and confirm product category as toner/ink cartridges. Ensure acceptance of 25% quantity variation and delivery extension terms.
What documents are required for NIC printer consumables bid 2026
Required documents include GST certificate, PAN, experience certificates, financial statements, OEM authorization/MAF, service centre details or plan, and technical bid confirming toner cartridge categories. Also provide proof of relevant similar supply experience and booking of EMD if mandated by ATC.
What are the delivery terms for NIC 2026 toner supply
Delivery starts after the original delivery order; quantity may be increased up to 25% at contracted rates. If extended, additional time equals (increased/original) × original period, minimum 30 days. Ensure you meet service centre requirements to avoid payment delays.
Which OEM certifications are required for NIC cartridge procurement
Bidder must provide OEM authorization/MAF with complete contact details; dedicated service support line and escalation matrix are required. If employing distributors, OEM authorization must accompany bid, otherwise bid may be rejected per ATC.
What is the estimated value for NIC toner cartridge tender 2026
Estimated contract value is ₹361,440.00. Bidders should factor this into their pricing and confirm whether this covers full scope of goods only, as described in the ATC under 'Scope of Supply'.
How to establish service centre for NIC toner supply bid
If no existing centre, establish a functional service centre within 30 days of award. Submission requires documentary evidence of the centre and contact accessibility. Payment will be released only after verification of service capability.
What is the scope of supply for NIC toner cartridges tender
Scope is limited to supply of goods (toner cartridges/ink cartridges/consumables) with no service contract implied, unless stated otherwise. Bid price must include all cost components per ATC and may include quantity variations up to 25%.
What are the escalation and support requirements for NIC bid 2026
Bidders must provide a dedicated toll-free service line (10/12 digit) and an escalation matrix for service support. Ensure timely response to issues and include this information in the bid submission for post-sale support readiness.