East Central Railway Running Room Management Tender DHANBAD Jharkhand 3-Year Scope 1096 Days Catering & RAW Materials 2026

Tender Overview

East Central Railway invites bids for Complete Management at running room DHN and CRP facilities under a three-year scope, covering average daily occupancy of 97 and 32 respectively, with total quantities of 106,312 nos and 35,072 nos. The contract also includes RAW material costs for meals: 212,624 and 70,144 units, along with subsidized meals to crews for 1,096 days. The estimated contract value is ₹41,196,470 with an EMD of ₹356,000. This procurement targets day-to-day housekeeping and catering of railway facilities, aligning with IR run-room and crew welfare. Key differentiators include 3-year duration, daily occupancy benchmarks, and separate cost components for raw materials and meals, indicating a bundled service and supply arrangement for running room operations.

Technical Specifications & Requirements

• Product/Service: Complete management of railway running room and CRP catering services; day-to-day housekeeping and subsidized meals for crews.
• Duration: 1096 days (3 years); contract period subject to 25% option clause adjustments per ATC.
• Quantities: Running room occupancy ~97 per day; CRP occupancy ~32 per day; total units 106,312 and 35,072 respectively.
• Financials: Estimated value ₹41,196,470; EMD ₹356,000; RAW materials and meals cost elements included in scope.
• Terms/Standards: No technical specifications listed; bidders should prepare for service delivery, payroll, statutory compliance, and material provisioning.
• Delivery & Compliance: Service provider to manage staff salaries/payments and statutory documents; FDR/BNP options for EMD and security deposit per GE M terms.
• Experience: Experience in railway housekeeping/catering of similar scope, with provisional implementation for multiple facilities.
• Documentation: Upload certificates, financials, and EMD/FDR as required by bidder terms.

Terms, Conditions & Eligibility

• EMD: ₹356,000; can be submitted as fixed deposit receipt (FDR) in the name of FA & CAO, ECR, HJP with conditions for withdrawal.
• Payment Terms: Salaries/wages paid by service provider upfront; reimbursement from buyer with statutory documents.
• PBG/FDR: FDR accepted in lieu of PBG; hard copy due within 15 days of award; scanned copy required with bid.
• Contract Variability: Quantity/duration can swing ±25% at award and post-award; bidders must accept revised scope.
• Documentation: All mandatory certificates/documents must be uploaded; non-submission leads to rejection.
• Delivery/Performance: Timely provisioning of meals and housekeeping; adherence to statutory requirements for staff benefits and payroll.
• Similar Work Definition: Day-to-day railways housekeeping and catering at running rooms, rest houses, hospitals or hostels under IR/PSU.