Department Of Internal Security Servers Tender India 2026 - Estimated ₹497,024,074, EMD ₹9,940,481
Bid Publish Date
15-Oct-2026, 7:05 pm
Bid End Date
26-Oct-2026, 7:00 pm
EMD
₹99,40,481
Value
₹49,70,24,060
Progress
Key Highlights
- • Explicit 25% quantity option during contract execution and currency
- • Malicious Code Certificate required to certify hardware/software integrity
- • OEM/Manufacturer Authorization required for distributor bids
- • Non-return of faulty hard disks per internal security policy
- • Compatibility with existing government inventory is mandatory
- • No obsolescence: products must have at least 7 years residual market life
- • Security-conscious procurement with emphasis on compliance and risk mitigation
- • Delivery period linked to original order date with potential extension
Tender Overview
The procurement targets the Department Of Internal Security in India for server hardware and related services, with an estimated contract value of ₹497,024,074.00 and an EMD of ₹9,940,481.00. The tender allows quantity adjustments up to 25% during placement and currency of contract, at contracted rates, with delivery timelines linked to the original order date. Bidders must ensure their offerings are not obsolete and maintain a minimum 7 years residual market life. The policy requires a Malicious Code Certificate confirming no embedded malicious code, and OEM/Manufacturer Authorization when bidding via distributors. Compatibility with the buyer’s existing inventory is explicitly noted, and hard disk non-return is fixed by policy. Unique aspects include security-conscious compliance and risk mitigation requirements, suitable for government infrastructure deployments.
Key differentiators include: explicit option clause for quantity and delivery extension, mandatory security and authorisation attestations, and alignment with existing systems. Ensure readiness to address these clauses while delivering within the extended delivery period if option is exercised.
Technical Specifications & Requirements
- No explicit technical specs in the BOQ; focus remains on compliance and governance requirements.
- Required documents include Manufacturer Authorization, Malicious Code Certificate, and compatibility with existing systems.
- No itemized BOM is provided; bidders should prepare for integrated server solutions ready for government data-center environments.
- Emphasize non-obsolescence, OEM partnerships, and secure software/firmware posture.
- Ensure offerings meet government security posture expectations and are compliant with internal security procurement policies.
Terms, Conditions & Eligibility
- EMD: ₹9,940,481.00 (likely refundable on bid completion per terms).
- Estimated Value: ₹497,024,074.00.
- Delivery window aligned to original delivery order date; option for 25% quantity variation.
- Submit Manufacturer Authorization and OEM details when using authorized distributors.
- Include Malicious Code Certificate guaranteeing no embedded malware.
- Non-return of faulty HDDs per security policy; ensure warranty and replacement terms align with this.
- Compatibility with existing inventory is mandatory; assess integration risk beforehand.
Key Specifications
-
Product/service names: servers and related procurement
-
Quantities/estimated value: ₹497,024,074.00 (estimated value); ₹9,940,481.00 EMD
-
Experience/eligibility: minimum market life of 7 years; no obsolescence
-
Quality/compliance: Malicious Code Certificate; OEM authorization
-
Delivery: delivery period to commence from last date of original delivery order; option extension rules apply
-
Compatibility: must be compatible with existing government inventory; no HDD returns
Terms & Conditions
-
EMD fixed at ₹9,940,481.00 and must be submitted with bid
-
Delivery extensions allowed up to 30+ days when option clause is exercised
-
OEM authorization required for non-manufacturer distributors
-
Security policy enforces non-return of faulty HDDs; ensure warranty alignment
Important Clauses
Payment Terms
Not explicitly stated; assume standard government terms with milestone/receipt-based payments post delivery, aligned with contract and delivery acceptance
Delivery Schedule
Delivery starts from last date of original delivery order; option to increase quantity up to 25% with extended delivery period calculations
Penalties/Liquidated Damages
No explicit LD mentioned; government procurement typically applies penalties for late delivery or non-conformance per contract norms
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Must provide OEM/Manufacturer Authorization if bidding via distributor
-
Offer must not be obsolete and must have at least 7 years residual market life
Tender Data
Bid Details
Quantity
34
Category
Servers (V2)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2485
OEM Avg. Turnover
19880
Past Performance
80 %
Warranty Period
15 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Servers (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
70
Delivery Locations
1
Delivery Cities
South
Delivery Pincodes
110074
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Naveen Kumar | 110074,NATGRID, 1, Vasant Kunj Road, Andheria Mor, New Delhi | South | Delhi | 110074 | 4 | 70 | - |
Authority Records
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Documents 3
GeM-Bidding-10007321.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar server procurements
Financial statements demonstrating liquidity
EMD submission document (instrument details/receipt)
Technical bid documents and product datasheets
OEM authorization certificate or manufacturer authorization
Malicious Code Certificate (embedded code attestation)
Frequently Asked Questions
How to bid for the Department Of Internal Security servers tender in India 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹9,940,481. Provide OEM authorization if using distributors, and attach the Malicious Code Certificate. Ensure offerings meet 7+ years market life and compatibility with existing inventory. Prepare for a 25% quantity option during contract execution.
What documents are required for the internal security servers bid 2026
Required documents include GST registration, PAN card, experience certificates for server procurements, financial statements, EMD submission, technical bid with datasheets, OEM authorization, and the Malicious Code Certificate. These ensure compliance with security and procurement policies and enable acceptance testing.
What are the delivery terms for the security servers tender India 2026
Delivery begins after the last date of the original delivery order; a 25% quantity option may extend delivery periods. If exercised, the new delivery duration = (additional quantity/original quantity) × original period, with a minimum of 30 days. Ensure readiness for potential extensions.
What standards or certificates are required for server bids 2026
Bids require a Malicious Code Certificate and Manufacturer/OEM Authorization when applicable. While specific ISO/IS standards are not listed, bidders should demonstrate secure software/hardware postures and compatibility with the buyer’s security policies.
What is the estimated contract value and EMD for the servers tender
The estimated contract value is ₹497,024,074.00, and the Earnest Money Deposit (EMD) is ₹9,940,481.00. These amounts indicate the scale and financial commitment required for participation in this government procurement.
What are the key eligibility criteria for the server tender in India
Eligibility includes not being in liquidation or bankruptcy, providing OEM authorization if bidding through distributors, ensuring non-obsolescence with a minimum 7-year market life, and delivering compatible hardware with the existing government inventory.
How will quantity variation affect delivery in the servers tender
The purchaser may increase the quantity by up to 25% at contracted rates, with delivery time calculated as (additional/ original) × original period, minimum 30 days, and could be extended to the original delivery window as needed.