Indian Army Department Of Military Affairs High End Desktop Monitor OCR Scanner NAS NAS Hard Disk UPS Tender Jammu 2026

Tender Overview

The tender is issued by the Indian Army, Department of Military Affairs, for the procurement of High End Desktop systems, Monitors, High Speed OCR Scanners, NAS devices, NAS hard disks, and UPS units located in Jammu, Jammu & Kashmir 180001. Estimated value is ₹5,00,000. The scope covers multiple product categories within a single procurement event, with a quantity variation option of up to 25% before and during contract execution. A key differentiator is the requirement to align with the buyer’s sample approval process and clause-driven delivery extensions. No explicit start/end dates are provided. The buyer permits post-award sample verification and potential modifications before bulk production. This tender emphasizes controlled delivery and sample conformity as a gating mechanism prior to bulk supplies.

Technical Specifications & Requirements

• No technical specifications are published in the tender data. The BOQ lists six items with all fields marked as N/A, indicating undefined exact quantities or models.
• The terms include an option clause allowing up to 25% quantity variation at contract placement and during the currency of the contract, with delivery time recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If original delivery is under 30 days, the original period applies.
• A formal advance sample process is mandated: the seller must submit 3 samples within 5 days of award; buyer approves or requests modifications within 5 days; bulk supply must follow approved samples; delay in buyer approval extends delivery without LD. If samples deviate, the buyer may terminate.
• The supplier must fulfill the terms around sample costs, where pre-approval samples produced without unconditional approval are at the seller’s risk/cost, until acceptance.

Terms, Conditions & Eligibility

• EMD amount is not specified in the tender data; bidders should prepare to verify due payment mechanics locally.
• The terms require submission of PAN, GSTIN, cancelled cheque, and EFT mandate certified by the bank at bid submission for Vendor Code Creation.
• Delivery schedule is tied to the last date of the original delivery order; option-driven extensions are calculated with a minimum 30-day increment.
• The buyer reserves rights to adjust quantities, extend timelines, and call for fresh samples if necessary; failure to adhere to approved samples may lead to contract termination.
• The bid requires adherence to the sample approval process, and successful bulk supply must reflect the approved sample specifications; non-conformity may trigger corrective actions or termination.