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Aravali Power Company Private Limited GeM Tender for OEM-Authorized Supply of Goods in Jhajjar Haryana 2025

Bid Publish Date

07-Nov-2025, 6:37 pm

Bid End Date

17-Nov-2025, 7:00 pm

Location

JHAJJAR , HARYANA

Progress

Issue07-Nov-2025, 6:37 pm
Technical15-11-2025 15:01:47
Award06-Jan-2026, 2:35 am
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Quantity

129

Category

M5146026091

Bid Type

Two Packet Bid

Categories 19

VALVE PARTS AND ACCESSORIES AIR CYLINDERS CRYSTALLIZERS TUBE PUMPS RUBBER GASKET AIR COOLED ENGINE ENGINE SEALING RING COLLAR FILTER RETAINERS AMMONIA ALUM PURE GENERATOR SPARE RING HYDRAULIC CYLINDER BOOSTER GASKETS AND SEALS ENGINE PARTS IRRIGATION PUMPS

Tender Overview

Aravali Power Company Private Limited invites bids for the supply of goods under an OEM/authorized vendor framework, with BHARAT HEAVY ELECTRICALS LTD (BHEL) as the OEM/OES. The procurement, located in Jhajjhar, Haryana, involves multiple M-series item codes and a 18-item BOQ, all limited to pure supply of goods. The bid requires an OEM-specific authorization, with a directive to nominate a single authorized dealer and provide a bid-specific authorization letter. The scope centers on product supply, with quantity adjustments permissible under a 25% variation clause during both initial and extended delivery periods. This tender emphasizes compliance with OEM-led procurement and strict authorization paths, ensuring supply chain integrity and traceable OEM responsibility throughout the contract period.

Technical Specifications & Requirements

  • OEM/OES requirement: Only BHEL as the OEM or its authorized dealer may participate; bid-specific authorization is mandatory. General authorizations are not acceptable.
  • Scope of supply: Pure supply of goods; bid price must include all cost components.
  • Quantities/BOQ: 18 items listed; exact quantities and unit measures are not disclosed in the data.
  • Delivery & option clause: Quantity may be increased up to 25% at contract at the same rates; delivery timeline starts from last date of original/extended orders with minimum 30 days drive time.
  • GST handling: Bidders must determine applicable GST; reimbursement as actuals or as per applicable rates, whichever is lower, up to quoted GST %.
  • Vendor code & bank docs: Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank for vendor code creation.
  • ATC: OEM authorization clause is enforced; non-compliant bids rejected.

Terms, Conditions & Eligibility

  • EMD & pricing: Not specified in provided text; ensure to verify during bid submission.
  • Delivery schedule: Delivery period linked to delivery orders; option to extend delivery time under the 25% quantity variation clause.
  • Payment terms: GST reimbursements as per actuals or applicable rates; payment terms to align with contract norms (not explicitly specified).
  • Documents required: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM bid-specific authorization letter mandatory; ensure submission with bid.
  • Eligibility: OEM/OES participation only; single dealer authorization; general authorization not accepted; bid-specific authorization must accompany bid.
  • Penalties: Not detailed; ensure compliance with standard contract penalties as per GeM terms.

Key Specifications

  • OEM/OES requirement: BHARAT HEAVY ELECTRICALS LTD must be the OEM or authorized dealer

  • Scope: Pure supply of goods (scope of supply includes all cost components)

  • BOQ: 18 items, exact quantities not disclosed in data

  • Delivery: Option to extend delivery period with calculation ((increased quantity ÷ original quantity) × original delivery period) with minimum 30 days

  • Quantity variation: Up to 25% during contract and currency of contract at contracted rates

  • GST handling: Reimbursement as actuals or applicable rates, capped to quoted GST percentage

  • Submission docs: PAN, GSTIN, Cancelled cheque, EFT mandate; bid-specific OEM authorization letter

Terms & Conditions

  • OEM authorization is mandatory; only BHARAT HEAVY ELECTRICALS LTD or its authorized dealer may bid

  • Delivery period may be extended with up to 25% quantity variation at same rates and minimum 30 days extension

  • GST reimbursement follows actuals or applicable rates, limited to quoted GST percentage; bidder bears GST calculation

  • Bidder must submit PAN, GSTIN, cancelled cheque, EFT mandate; include OEM bid-specific authorization letter

Important Clauses

Payment Terms

GST reimbursement as actuals or at applicable rates (whichever is lower) within contract terms; no explicit upfront payment terms provided

Delivery Schedule

Delivery begins from the last date of the original delivery order; option to extend per 25% quantity variation with minimum 30 days; extended delivery uses same contracted rates

Penalties/Liquidated Damages

Not explicitly specified; standard GeM terms to apply; ensure compliance with OEM delivery obligations and 25% variation rules

Bidder Eligibility

  • Only OEM or OEM-authorized vendors with bid-specific authorization

  • Single dealer authorization allowed; one dealer nominated by OEM

  • Bid documents must include OEM bid-specific authorization letter; general authorization not accepted

Documents 6

GeM-Bidding-8560877.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M5146026091 GASKET MS CU BFP MODEL NO FK4E36 3 no stores_1 365
2 M5146026308 METAFLEX GASKET CASING DISC COVER BFP 9 no stores_1 365
3 M5146026086 METAFLEX GASKET DIS.COVER GLAND HSG.BFP 9 no stores_1 365
4 M5146026085 METAFLEX GASKET DIS.COVER OL GUIDE BFP 9 no stores_1 365
5 M5146026306 METAFLEX GASKET CAS SUC GUIDE FOR BFP 9 no stores_1 365
6 M5146026307 METAFLEX GASKET CAS INT.STG.TUBE BFP 18 no stores_1 365
7 M5146026078 PISTON RING SET FOR INT.STG. TAPOFF BFP 3 no stores_1 365
8 M5146026043 SHAFT BFP MODEL NO FK4E36 1 no stores_1 365
9 M5146026076 THRUST COLLAR ASSLY BFP FK4E36 1 no stores_1 365
10 M5146026072 O RING BFP MODEL NO FK4E36 9 no stores_1 365
11 M5146020563 O RING 127 BFP TYPE FK4E36 9 no stores_1 365
12 M5146020572 O RING ID 4.5X0.139 TY FK4E36 105440 441 1 no stores_1 365
13 M3136806320 FK4E36 O RING 0.139X5.359 18 no stores_1 365
14 M5146026487 O RING BACK UP RING FOR SUCTION GUIDE 9 no stores_1 365
15 M3136806322 FK4E36 BACK UP RING FOR POS.NO. 51 9 no stores_1 365
16 M5146106028 THRUST COLLAR BOOSTER PUMP FA1B75 4 no stores_1 365
17 M5146106171 THRUST COLLAR NUT HY 189120130400 4 no stores_1 365
18 M5146106161 DE NDE SEAL COOLING JACKET 4 no stores_1 365

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Bid-specific Authorization letter from OEM in favor of Authorized Dealer

6

OEM/ authorised dealer documentation confirming BHARAT HEAVY ELECTRICALS LTD as OEM/OES

7

GST registration and turnover documentation (as applicable per conditions)

8

Any other bid documents required by GeM vendor registration and contract terms

Technical Results

S.No Seller Item Date Status
1BHARAT HEAVY ELECTRICALS LIMITED   Under PMA-15-11-2025 15:01:47Evaluated

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for OEM authorized GeM tender in Jhajjar Haryana 2025?

Bidders must be OEM or OEM-authorized with a bid-specific authorization letter from the OEM, nominate a single authorized dealer, and submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Ensure 25% quantity variation rights are understood and delivery timelines align with last-order dates.

What documents are required for GeM OEM tender participation in Jhajjar?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and Bid-specific Authorization letter from BHARAT HEAVY ELECTRICALS LTD. Include OEM authorization proof and dealer nomination; ensure GST compliance and vendor code creation documents are ready.

What are the delivery terms and 25% variation rules in this GeM bid?

Delivery can increase up to 25% of bid quantity at contracted rates. The delivery period starts from the last date of the original delivery order, with minimum 30 days extension; extended time may apply if the option is exercised.

What standards or certifications are required for this BHARAT HEAVY ELECTRICALS GeM tender?

The tender requires OEM authorization and compliance with the OEM’s supply framework. Specific IS/ISO standards are not listed; bidders should confirm with the OEM and GeM for any product-specific certifications at submission.

What is the GST handling policy for this GeM tender in Haryana?

GST must be computed by bidders; reimbursement is based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GSTIN is valid and consistent with bid documents.

What is the scope of supply for this Aravali Power GeM tender?

Scope is strictly the supply of goods; bid price must include all cost components. OEM-related responsibilities apply; only OEM-authorized bidders are eligible to participate.

How to ensure eligibility for the 18-item BOQ GeM procurement in Jhajjar?

Confirm OEM authorization (BHARAT HEAVY ELECTRICALS LTD), submit bid-specific authorization letter, and prepare dealer nomination confirmation. Provide PAN, GSTIN, and EFT Mandate; verify item codes and delivery commitments prior to submission.

When must bidders submit the bid for this OEM GeM tender in 2025?

Exact bid submission deadlines are not provided in the available data; bidders should monitor GeM portal for the tender window and ensure compliance with OEM authorization and document submission requirements before the deadline.