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Maharashtra Home Department Pune Security Equipment Tender 2026 – All-in-One PC, Video Conferencing Camera, IS 16242 UPS & Speakerphone

Bid Publish Date

15-Feb-2026, 2:21 pm

Bid End Date

27-Feb-2026, 7:00 pm

EMD

₹10,00,000

Location

PUNE , MAHARASHTRA

Progress

Issue15-Feb-2026, 2:21 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

932

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 7

BATTERY WEB WEB CAMERA CAMERA UPS ATM GLUCOMETER

Tender Overview

The Maharashtra Home Department in Pune (410301) invites bids for a bundled procurement of All-in-One PCs, Video Conferencing Cameras, Online UPS (10 KVA) conforming to IS 16242 (Part 1), and Speakerphones. The estimated value is not disclosed, but the bid includes an EMD of ₹1,000,000. A quantity option allows up to 25% variation during contract execution. Bidders must meet government procurement norms, provide OEM authorizations, and deliver within contract terms. The initiative targets integrated government communication and IT readiness, with a strong emphasis on interoperability with UC platforms and on-site support.

Technical Specifications & Requirements

  • Product scope includes All-in-One PC (V2), Video Conferencing Camera/WebCam (V2), Online UPS 10 KVA with IS 16242 (Part 1) compliance, and Speakerphone (V2).
  • Key technical data to be supplied via a Data Sheet uploaded with the bid; ensure alignment with listed categories: RAM type/size, storage type/capacity, display diagonal, graphics type, OS preloaded with certification, connectivity (USB, Bluetooth, audio jacks, VOIP, PSTN, NFC), MS/UC platform compatibility, and mounting options.
  • Special clauses require: on-site OEM warranty, DSP-based image processing features, and support for professional conferencing software integration.
  • Lab/test conformity: type of lab used to prove product conformity; bidders must provide reports on demand.
  • Power and environmental specs include minimum/maximum operating temperatures, humidity, ingress protection, and UPS backup characteristics with integrated isolation transformer being optional but available.
  • Compliance terms emphasize availability of drivers/software, and minimum performance metrics for cameras and UPS under standard operating conditions.

Terms, Conditions & Eligibility

  • EMD: ₹1,000,000 (must be submitted as prescribed in terms).
  • Experience criteria: Bidder or OEM must have 3+ years of regular supply/manufacture of similar category products to Central/State Govt organizations or PSUs, with contract copies for each year.
  • Data Sheet: Upload product data sheets; ensure parameters match bid specifications to avoid rejection.
  • Malicious Code Certificate: Provide certification that hardware/software is free from embedded malicious code.
  • Manufacturer Authorization: Required where bids are submitted by authorized distributors; submission of authorization documents.
  • Warranty/Support: On-site OEM warranty; specify repair/replacement timeline and spare parts availability.
  • Additional terms include 25% quantity variation rights and adherence to delivery timelines from the last delivery order date.

Key Specifications

    • EMD: ₹1,000,000
    • Experience: 3+ years supplying similar govt category products
    • Data Sheet: Upload with bid; cross-verify against specifications
    • IS 16242 (Part 1): Online UPS compliance for 10 KVA model
    • Warranty: On-site OEM warranty; minimum coverage terms specified
    • OEM Authorization: Required for distributors; submit authorization certificate

Terms & Conditions

  • Quantity may vary up to 25% at contract award and during currency

  • Delivery period linked to last delivery order date with extension rules

  • Bidder must not be in liquidation or bankruptcy and must provide a formal undertaking

Important Clauses

Payment Terms

Details not provided beyond standard govt terms; anticipate milestone payments upon delivery and acceptance per contract

Delivery Schedule

Delivery starts after order; option to extend time based on increased quantity while maintaining rates

Penalties/Liquidated Damages

Not specified; implied reliance on standard govt LD clauses for delays

Bidder Eligibility

  • 3+ years govt/PSU supply experience for similar IT hardware

  • Not under liquidation or bankruptcy; provide undertaking

  • OEM authorization when bidding through distributors

Documents 8

GeM-Bidding-8989689.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Input Devices Type of Keyboard Standard, Bilingual Or higher
Graphics Graphics Type Integrated
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Home
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Display Panel Technology In Plane Switching (IPS) Or higher
Ports Number of Ports 1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C
Generic Stand Standard, Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for govt / PSU supply (3+ years)

4

Financial statements (last 2-3 years)

5

EMD payment proof (DD/online remittance) of ₹1,000,000

6

Technical bid with product Data Sheets

7

OEM authorization / Manufacturer Authorization for authorized distributors

8

Malicious Code Certificate

9

Lab conformity/test reports or attestations

10

On-site OEM warranty commitment documents

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the Pune security equipment tender in Maharashtra 2026?

Bidders must meet 3+ years govt/PSU supply experience, provide Data Sheets, and upload OEM authorization. Submit GST, PAN, financials, and EMD ₹1,000,000. Ensure IS 16242 UPS compliance, DSP-enabled cameras, and on-site OEM warranty. Delivery terms follow the 25% variation provision; attach lab conformity reports on demand.

What documents are required for the Maharashtra Home Department bid in Pune?

Required documents include GST certificate, PAN, 3+ years govt/PSU contracts, financial statements, EMD proof, OEM authorization, Data Sheets for all items, Malicious Code Certificate, and lab/test reports. Ensure on-site OEM warranty commitments and MS UC platform compatibility are clearly stated.

Which standards apply to the Online UPS in this tender in Pune?

Online UPS must comply with IS 16242 (Part 1) standard; confirm minimum overload capacity and continuous operation at 10 KVA rating. Include performance data, test reports, and documentation proving compliance with the standard during bid submission.

What is the EMD amount and payment terms for the Maharashtra bid?

EMD is ₹1,000,000. Submit via DD or online payment per terms. Payment terms after delivery and acceptance typically follow govt norms; verify milestone payments and warranty service commitments in the contract to avoid disputes.

What is the delivery variation clause for this Pune tender?

The purchaser reserves right to increase/decrease quantity up to 25% at contract placement and during currency. Delivery time extends proportionally to added quantity, with minimum 30 days; rates remain fixed per contracted terms.

What data should be uploaded for product conformity in this Maharashtra bid?

Upload comprehensive Data Sheets for each product line (All-in-One PC, cameras, UPS, speakerphones). Data Sheets must align with specified parameters; mismatched tech data can lead to bid rejection and requires cross-checking against tender specs.

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