Maharashtra Postal Circle Department Of Posts Laptop Tender 2026 Maharashtra – EMD ₹50,000, 25% Quantity Option, OEM Turnover
Bid Publish Date
09-Oct-2026, 10:47 am
Bid End Date
19-Oct-2026, 6:00 pm
EMD
₹50,000
Location
Progress
Tender Overview
Organization: Maharashtra Postal Circle Department Of Posts. Procurement: Entry and Mid Level Laptop - Notebook. Estimated Value: Not disclosed. Location: Maharashtra, India. EMD: ₹50,000. Scope: Supply, Installation, Testing and Commissioning of laptops with standard service support. The tender allows a ±25% quantity variation at award and during contract execution, enabling bulks with contracted rates. The delivery timeline adjusts with added quantities, subject to minimum 30 days, and requires compliance with the purchaser’s option clause. Bidders must meet turnover and OEM turnover criteria, and provide dedicated service support channels. Unique bid terms include variability in order quantity and mandatory bid submission of financials and OEM qualification data.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook (Q2).
- Scope: Supply, Installation, Testing and Commissioning of laptops.
- EMD: ₹50,000.
- Turnover criteria: Minimum average annual financial turnover over the last 3 years; same criterion applies to OEM; documents to be uploaded (audited balance sheets or CA/CMA certificate).
- OEM turnover: OEM of the offered product must meet turnover criteria; for bunch bids, the primary product OEM with the highest bid value must meet criteria.
- Service & Support: Dedicated toll-free number required; escalation matrix to be provided.
- Delivery & option clause: Delivery period can extend with option clause; additional time formula applied with minimum 30 days.
- Documentation: GST, PAN, experience certificates, financial statements, EMD submission, OEM authorizations.
- BOQ: No items listed; procurement scope focuses on complete supply and lifecycle support.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to ±25%; extended delivery calculated as (increase/original quantity) × original delivery period, minimum 30 days.
- Delivery: Delivery schedule linked to last date of original delivery order; extended periods follow the same adjusted timeline.
- Turnover: Bidder and OEM must meet three-year turnover criteria; documentation to verify turnover.
- Service & Support: Dedicated toll-free line and escalation procedures required.
- Eligibility documents: GST, PAN, experience certificates, financials, technical compliance, and OEM authorizations must be uploaded.
- Warranty/Support: Not explicitly stated; bidders should seek clarity on warranty expectations during bid submission.
Key Specifications
-
Laptop category: Entry and Mid Level Notebook
-
EMD: ₹50,000
-
Quantity variation: ±25% during award and currency of contract
-
Delivery: to commence from last date of original delivery order
-
Service: dedicated toll-free support and escalation matrix
-
Turnover: 3-year average turnover criteria for bidder and OEM
Terms & Conditions
-
Option clause allows ±25% quantity variation with adjusted delivery timelines
-
OEM turnover criteria must be satisfied by the primary product OEM in bunch bids
-
Dedicated service support channel and escalation matrix must be provided
Important Clauses
Payment Terms
Not specified in detail; bidders should verify during bid submission and respond with standard government terms if offered by the purchaser
Delivery Schedule
Delivery period commences from the last date of original delivery order; extension formula applied with a minimum 30 days
Penalties/Liquidated Damages
Not specified; bidders should assume standard LD terms and seek explicit LD details during clarification
Bidder Eligibility
-
Three-year turnover evidence for bidder and OEM via audited balance sheets or CA/CMA certificate
-
Dedicated toll-free service support channel provision
-
OEM authorization for offered laptop brand and model
Tender Data
Bid Details
Quantity
15
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
6
Delivery Cities
Akola, Buldhana, Nagpur, Wardha
Delivery Pincodes
440001, 440002, 440010, 442001, 443001, 444001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hamilpur Sharath Kumar | 440001,O/o SSPO, Nagpur City Division, GPO Building, Civil Lines, Nagpur 440001 | Nagpur | Maharashtra | 440001 | 2 | 30 | - |
| Sunil Maroti Hiwarale | 440002,SPO, Nagpur MFL Division, third floor, Nagpur City Head Post Office, Nagpur | Nagpur | Maharashtra | 440002 | 3 | 30 | - |
| Dilip Laxmanrao Khade | 440010,O/o The Postmaster General, Nagpur Region, Nagpur - 440 010 | Nagpur | Maharashtra | 440010 | 4 | 30 | - |
| Mohan Madhaorao Nikam | 442001,SPO, Wardha Division, Civil LIne, Zanshichi rani Square, Wardha | Wardha | Maharashtra | 442001 | 1 | 30 | - |
| Gajendra Narayan Jadhao | 443001,Superitendant of Post Offices, Buldana division, Karanja chowk, Buldana | Buldhana | Maharashtra | 443001 | 1 | 30 | - |
| Chegireddy Venkataramireddy | 444001,Sr Supdt of Post Offices Akola Dn Akola Civil line Near chaudhari Hospital Akola 444001 | Akola | Maharashtra | 444001 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10006063.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/CMA turnover certificate for last 3 years
E MD submission document (₹50,000)
OEM authorization for offered laptop brand/model
Technical bid documents / conformity certificates
Experience certificates from similar procurement
Any additional bid-specific compliance certificates
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Maharashtra Postal Circle laptop tender 2026 in Maharashtra?
Bidders must meet the turnover criteria for both bidder and OEM, submit EMD of ₹50,000, provide GST and PAN, experience certificates, financial statements, and OEM authorizations. Include dedicated service support details and escalation matrix; comply with the option clause allowing ±25% quantity variation and clarify delivery timelines.
What documents are required for the laptop bid in Maharashtra Postal Circle?
Required documents include GST certificate, PAN card, audited financial statements or CA/CMA turnover certificate for last 3 years, EMD ₹50,000, OEM authorization, technical compliance documents, and experience certificates; submit as part of the bid package with complete turnover proof.
What is the EMD amount for the laptop procurement in this tender?
The Earnest Money Deposit is ₹50,000. Submit via online payment or bank guarantee as per tender terms; ensure the EMD remains valid through the bid evaluation period and any extended validity required by the purchaser.
What are the delivery and extension terms for the laptop supply?
Delivery is linked to the last date of the original delivery order, with option to extend for additional quantity. The extended delivery period uses the formula (increased quantity / original quantity) × original delivery period, minimum 30 days, and may extend up to the original delivery period.
What turnover criteria must the OEM meet for this laptop tender?
The OEM must meet the minimum average annual turnover for the last three years ending March 31 of the previous year, verified by audited balance sheets or CA/CMA certificate; for early-stage OEMs, turnover is calculated from completed financial years post-constitution.
What service & support requirements are specified for bidders?
Bidders must provide a dedicated toll-free service number and an escalation matrix for service support; ensure timely issue resolution and clear contact procedures for Maharashtra Postal Circle in case of hardware or software issues.
Are there any specific installation services included in the bid?
Yes, scope includes Supply, Installation, Testing and Commissioning of laptops; deployment must be validated by testing and acceptance procedures defined by the purchaser; ensure on-site installation capabilities if required.
What is the tender location and organization for this laptop bid?
Tender is issued by the Maharashtra Postal Circle Department Of Posts in Maharashtra, India; focus is on Entry and Mid Level Laptop - Notebook procurement with 25% quantity variation and OEM turnover criteria.