Eastern Coalfields Limited Gas Equipment Tender Bardhaman West Bengal 713101 ISI/AAA/TRTL Standards 2026
Bid Publish Date
31-Aug-2026, 12:47 pm
Bid End Date
21-Sep-2026, 9:00 am
EMD
₹19,500
Location
Progress
Key Highlights
- • Proven-ness criteria: past supply within last 5 years to CI/CIL or equivalent bodies
- • EMD amount: ₹19,500; submission through acceptable security
- • Quantity fluctuation: ±25% during contract; extended delivery periods calculated as (Increased quantity ÷ Original quantity) × Original delivery period
- • Post-receipt inspection: AREA ENGINEER (E&M) at consignee site
- • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate, data sheet
- • Data sheet alignment critical to prevent bid rejection
- • ATC/Corrigendum attachment: certificates and ATC-compliant uploads required
- • Vendor code creation requires additional documents per terms
Tender Overview
Eastern Coalfields Limited invites bids for procurement related to GAS DA 1, GAS OXYGEN 1, GAS DA 2, GAS OXYGEN 2, RENTAL CHARGES in the Bardhaman, West Bengal area. The tender lists an EMD of ₹19,500 and requires submission of PAN, GSTIN, cancelled cheque, and EFT mandate. A data sheet must accompany offers to prevent mismatches with product parameters. The scope includes potential quantity adjustments up to 25% during contract execution. Post-receipt inspection will be conducted by AREA ENGINEER (E&M) at the consignee site. The process emphasizes proven-ness through prior orders and delivery challans from CI/L subsidiaries and other PSUs. The BOQ shows five items, though item-specific quantities are not disclosed. This tender emphasizes compliance and documentation rigor to ensure product traceability and performance history.
Technical Specifications & Requirements
- Data Sheet required and aligned to bid products to enable verification against stated parameters.
- Post-receipt inspection by AREA ENGINEER (E&M); pre-dispatch inspection not applicable unless ATC specifies otherwise.
- Option clause allows ±25% quantity variation at contracted rates with delivery periods recalculated accordingly.
- Documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and any certifications per ATC.
- Proven-ness criteria require supplier to demonstrate past supply within last 5 years to CI/L or comparable organizations, with self-certified delivery challans as proof.
- Data mismatch risks: bids with non-aligned data sheets may be rejected.
- The tender requires compliance with ATC/Corrigendum requirements and certificate uploads to avoid rejection.
Terms, Conditions & Eligibility
- EMD: ₹19,500 required; terms specify deposit or equivalent security.
- Delivery: Delivery period linked to original order with possible extension via option clause; minimum extension mechanics defined.
- Payment terms: Not explicitly stated in summary; bidders should verify in ATC and CN.
- Documents: Upload PAN, GSTIN, cancelled cheque, EFT mandate; data sheet; certificates as required by ATC.
- Inspection: Post-receipt inspection by AREA ENGINEER (E&M); pre-dispatch inspection not applicable unless specified.
- Proven-ness: Must provide prior supply orders and delivery challans for last five years.
- Vendor code creation: Requires submission of vendor-related documents per ATC.
Key Specifications
-
Gas DA 1
-
Gas Oxygen 1
-
Gas DA 2
-
Gas Oxygen 2
-
Rental charges
-
Data sheet alignment required
Terms & Conditions
-
Option clause permits ±25% quantity variation at contracted rates
-
Post-receipt inspection conducted by AREA ENGINEER (E&M)
-
Documentation must include PAN, GSTIN, cancelled cheque, EFT mandate
-
Data sheet must match offered product specifications
-
Proven-ness requires past supply orders and delivery challans within 5 years
Important Clauses
Payment Terms
Payment terms are not explicitly stated in the summary; bidders should consult ATC/Corrigendum for exact terms.
Delivery Schedule
Delivery period starts from last date of original delivery order; extended period if option exercised; minimum extension formula set at minimum 30 days.
Penalties/Liquidated Damages
Not specified in summary; refer to ATC for LD/penalty provisions and performance bonds.
Bidder Eligibility
-
Past supply to CI/CIL or other PSUs in last 5 years with positive performance
-
GST registration active and GSTIN certificate provided
-
PAN card valid and EFT mandate available
Tender Data
Bid Details
Quantity
28709
Category
GAS DA 1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
GAS DA 1 , GAS OXYGEN 1 , GAS DA 2 , GAS OXYGEN 2 , RENTAL CHARGES
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
300
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713373
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Alok Ranjan | 713373,Office of GM Sripur Area, PO Sripur Bazar District Puchim Bardhaman | Paschim Bardhaman | West Bengal | 713373 | 577 | 300 | - |
Authority Records
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Documents 5
GeM-Bidding-9820161.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
GAS DA 1
AS PER TECHNICAL SPECIFICATION SHEET
GAS OXYGEN 1
AS PER TECHNICAL SPECIFICATION SHEET
GAS DA 2
AS PER TECHNICAL SPECIFICATION SHEET
GAS OXYGEN 2
AS PER TECHNICAL SPECIFICATION SHEET
RENTAL CHARGES
AS PER TECHNICAL SPECIFICATION SHEET
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | GAS DA 1 | AS PER TECHNICAL SPECIFICATION SHEET | 577 | m3 | [email protected] | 300 | |
| 2 | GAS OXYGEN 1 | AS PER TECHNICAL SPECIFICATION SHEET | 2,168 | m3 | [email protected] | 300 | |
| 3 | GAS DA 2 | AS PER TECHNICAL SPECIFICATION SHEET | 577 | m3 | [email protected] | 300 | |
| 4 | GAS OXYGEN 2 | AS PER TECHNICAL SPECIFICATION SHEET | 2,167 | m3 | [email protected] | 300 | |
| 5 | RENTAL CHARGES | AS PER TECHNICAL SPECIFICATION SHEET | 23,220 | days | [email protected] | 300 |
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate copy certified by Bank
Data Sheet of offered product(s)
Past supply orders for proven-ness with CI/L or equivalent organizations
Delivery challan proofs for previous orders
Any certificates referenced in ATC/Corrigendum
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid in gas equipment tender in Bardhaman West Bengal 2026 with EMD?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with a data sheet for the offered gas equipment. Ensure proven-ness by presenting past supply orders in the last five years to CI/L or similar organizations. The EMD of ₹19,500 must be paid as security; verify ATC for payment mode and delivery terms.
What documents are required for vendor code creation in this tender?
Vendor code creation requires PAN, GSTIN, bank EFT mandate, cancelled cheque, and data sheet. Include proof of past supplies (delivery challans) and any certificates demanded by ATC. Ensure uploads match offered product parameters to avoid rejection.
What are the delivery extension rules for quantity variations?
If quantity increases by up to 25%, the delivery period adjusts using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Original delivery periods may be extended within the contract duration as per option clause.
What inspections occur before acceptance of stores for this tender?
Post-receipt inspection is conducted by AREA ENGINEER (E&M) at the consignee site. Pre-dispatch inspection is not applicable unless ATC specifies otherwise. Ensure all data sheets align with offered goods to pass inspection.
What is the proven-ness requirement for this gas equipment bid?
Proven-ness requires self-certified copies of past supply orders within the last five years to CI/L or similar entities, plus self-certified delivery challans as proof of supply. These documents must accompany the bid to establish reliability.
Where can bidders find the exact payment terms for this procurement?
Payment terms are detailed in the ATC and Corrigendum. While EMD and data sheet requirements are explicit, the precise payment schedule and mode are specified within those documents and must be followed for timely processing.
What standards or certifications are required for the offered gas equipment?
The tender emphasizes data sheet alignment and certificates per ATC; while specific standards are not listed here, suppliers should ensure all offered items meet the ATC-specified certifications and proven-ness criteria to avoid rejection.
How many items are in the BOQ and what quantities are specified?
The BOQ lists five items, but no item-wise quantities or units are disclosed publicly. Bidders should rely on the ATC for exact item descriptions, quantities, and any special rental charges applicable to GAS DA and GAS OXYGEN categories.