Cattle And Dairy Development Division Photocopier Maintenance Tender Bangalore Karnataka 2026 ISO/OEM Xerox Authorized Service
Bid Publish Date
22-Oct-2026, 12:17 pm
Bid End Date
02-Nov-2026, 12:00 pm
Value
₹1,00,000
Location
Progress
Key Highlights
- • Xerox OEM Authorized Service Provider requirement
- • Up to 25% quantity/duration adjustment at contract issue per ATC
- • Annual Maintenance Service for photocopier machines
- • Location: Bangalore, Karnataka; estimated value ₹100,000
- • ATC document governs bidder obligations beyond basics
- • No BOQ items; data gaps necessitate OEM-aligned service terms
- • Delivery, warranty and penalty clauses to be clarified in ATC
Tender Overview
The Cattle And Dairy Development Division in Bangalore, Karnataka invites bids for Annual Maintenance Service of Photocopier Machines (Xerox, OEM Authorized) with an estimated value of ₹100,000. Scope covers routine servicing for photocopier equipment; no BOQ items are listed. Bidders should note an ATC document uploaded by the buyer and a flexible scope clause allowing up to 25% increase in quantity or duration at contract award, with consent required for service value adjustments.
Key Specifications
-
Product/Service: Photocopier machine maintenance (Xerox OEM authorized)
-
Location/Delivery: Bangalore, Karnataka - 560001
-
Estimated value: ₹100,000
-
Standards/Certifications: OEM authorization required (Xerox) or equivalent
-
Quantity/Scope: Not enumerated in BOQ; subject to 25% upsize per ATC
-
Quality/Performance: Align with standard OEM service levels and response times
-
Warranty/Support: To be detailed in ATC; not specified in data
Terms & Conditions
-
25% upsize clause on quantity or duration at contract issuance
-
ATC governs additional bidder obligations beyond standard terms
-
EMD/Payment terms not clearly specified in the data
Important Clauses
Payment Terms
Payment terms to be defined in ATC; initial data does not specify milestone or advance payment arrangements.
Delivery Schedule
Delivery or service delivery timelines are not detailed; ATC should provide expected service initiation and response times.
Penalties/Liquidated Damages
Penalties or LD clauses are not listed; ATC may define SLA-based penalties for downtime or non-performance.
Bidder Eligibility
-
Must hold Xerox OEM Authorized Service Provider status
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Demonstrate capability to service photocopier fleets in government contexts
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Submit OEM authorizations, GST, PAN and financial stability documents
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Annual Maintenance Service - Photocopier Machine - Photocopier Machine; Xerox; OEM Authorised Service Provider
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
Bengaluru Urban
Delivery Pincodes
560088
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Korla Adityachowdary | 560088,Centre of Excellence for Animal Husbandry (CEAH) Campus-2, Hessarghatta. | Bengaluru Urban | Karnataka | 560088 | 2 | - | - |
Authority Records
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Documents 4
GeM-Bidding-10065398.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
ATC document uploaded by Buyer (referenced in terms)
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates or OEM authorization proving Xerox service capability
Financial statements or solvency proof as applicable
Technical bid documents evidencing OEM compliance and support structure
Any other documents specified in the ATC
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for photocopier maintenance tender in Bangalore 2026
Bidders must provide Xerox OEM authorization, GST, PAN, and financials, along with proof of service capability. The ATC governs 25% upsize of quantity or duration. Ensure compliance with OEM service standards and include any required documentation referenced in the uploaded ATC for eligibility.
What documents are required for Xerox photocopier service bid in Karnataka
Submit OEM authorization proving Xerox service capability, GST registration, PAN card, and financial statements. Include experience certificates and technical bid documents as per ATC. The tender references an ATC document that may add bidder obligations beyond standard documents.
What are the technical specifications for Xerox photocopier maintenance tender Bangalore
No explicit technical specs are listed; bidders should align with standard Xerox photocopier service practices and OEM guidelines. Provide evidence of OEM authorization, service capacity, response times, and spare-part availability to meet expected maintenance SLAs.
When is the bid submission deadline for this Bangalore service tender
Date details are not provided in the data; bidders should monitor the ATC and buyer communications for submission deadlines. Ensure readiness to submit OEM authorization, GST, PAN, and financials when the ATC specifies the timeline.
What are the payment terms for Xerox photocopier maintenance contract in Karnataka
Payment terms are not specified in the data; ATC will define milestones and terms. Prepare to align with government contract norms, and include invoicing terms, acceptance criteria, and any advance or milestone payments as per ATC.
What eligibility criteria apply to Xerox service providers for this procurement
Eligibility requires being a Xerox OEM Authorized Service Provider, demonstrated experience in photocopier maintenance, and submission of GST, PAN, and financial proofs. The ATC may introduce additional conditions; bidders should review it thoroughly before bid submission.
How to handle quantity adjustments under the 25% clause for this tender
The buyer may increase or decrease contract quantity or duration by up to 25% at contract issuance and up to 25% post-issuance with consent. Bidders should plan capacity and pricing to accommodate potential scope changes while preserving service levels.