Office Of Dg (mss) Toner Cartridges Consumables Tender Hyderabad Telangana 2026
Progress
Key Highlights
- • Brand/OEM requirement: OEM-certified installation and training
- • Service support: dedicated toll-free number and escalation matrix
- • Delivery through consignee DCMM, RCI to be on working days
- • Bank Guarantee (e-PBG) to be submitted within 15 days of contract
- • DRDO registration: Bid-declaration form required for non-registered bidders
- • Data Sheet submission mandatory to validate technical parameters
- • Single Lot procurement with no explicit BOQ quantity listed
- • Compliance: Data Sheet alignment with product specifications is essential
Tender Overview
The Office Of Dg (mss) under the Department Of Defence Research & Development invites bids for toner cartridges and printer consumables in Hyderabad, Telangana 500001. This is a single LOT procurement focusing on supply of toner/ink cartridges and related consumables, with scope that includes installation, testing, commissioning, and operator training. Data sheets must align with offered products, and OEM-certified resources or OEM-authorised resellers must handle installation. Bidder must provide a dedicated service contact and escalation matrix for support. A 15-day window for an EFT-based Bank Guarantee is specified, and vendors not registered with DRDO must submit a bid-declaration as per ATC. Delivery is through the consignee DCMM, RCI, on working days.
Technical Specifications & Requirements
- No explicit itemized BOQ items are listed; 1 LOT is indicated with no quantity details.
- Data Sheet submission is mandatory to verify product parameters against tender specifications.
- Installation, commissioning, testing and operator training must be performed by OEM-certified personnel or OEM-authorised resellers.
- Service support requires a dedicated toll-free number and an escalation matrix.
- Additional ATC requirements include submission of Industry Partner declaration, e-PBG/bank guarantee within 15 days, and DRDO bid-declaration form for non-registered bidders.
- Delivery is through consignee (DCMM, RCI) on working days; GEM online invoice, ECS details, and PAN card must be provided prior to delivery.
Terms & Eligibility
- BIDDER must upload a product Data Sheet; mismatch may lead to rejection.
- Installation and training to be delivered by OEM/OEM-certified personnel or authorised resellers.
- A dedicated toll-free service line and escalation matrix must be available.
- For bidders not registered with DRDO, a bid-declaration per ATC format is required.
- An EFT-backed Bank Guarantee must be submitted within 15 days from contract generation; otherwise contract termination may occur.
- Delivery through the consignee (DCMM, RCI) on working days; detailed documents like GEM online invoice, bank details, and PAN are required prior to delivery.
Key Specifications
-
- Product/service: Toner cartridges and printer consumables
-
- Quantity/BOQ: 1 LOT (no explicit quantity provided)
-
- Data Sheet: mandatory alignment with offered product specs
-
- Installation/commissioning: to be performed by OEM-certified resources or OEM-authorised resellers
-
- Service: dedicated toll-free support & escalation matrix
-
- Documentation: EFT mandate, PAN, GST, bank details, DRDO declaration if not registered
Terms & Conditions
-
EMD/Bank Guarantee: 15 days from contract generation for e-PBG submission
-
Delivery: through DCMM, RCI consignee on working days
-
Documentation: GST, PAN, bank details, EFT mandate; GEM invoice required before delivery
-
DRDO registration: bid-declaration form required for non-registered bidders
-
Data Sheet: must match technical parameters with offered goods
Important Clauses
Payment Terms
EFT-based Bank Guarantee to be submitted within 15 days; no explicit milestone payment details provided in data
Delivery Schedule
Items delivered through consignee (DCMM, RCI) on working days; no specific delivery timeline stated
Penalties/Liquidated Damages
Denial clause allowing upward statutory levy adjustments; LD not explicitly defined beyond delivery schedule impact
Bidder Eligibility
-
Must upload Data Sheet and demonstrate OEM-certified installation capability
-
Dedicated service contact with toll-free support and escalation matrix
-
DRDO registration status or bid-declaration form as per ATC
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Submit EFT mandating details and PAN/GST; GEM invoice alignment required
Tender Data
Bid Details
Quantity
12
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
4
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
HYDERABAD
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | HYDERABAD | HYDERABAD | - | - | 3 | 60 | - |
Authority Records
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Documents 4
GeM-Bidding-9975441.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
02-Nov-2026, 3:30 am
Opening Date
03-Nov-2026, 3:30 am
Update
Extended Deadline
26-Oct-2026, 3:30 am
Opening Date
27-Oct-2026, 3:30 am
Categories
2
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered products
OEM/OEM-certified installation and training documentation
Dedicated service support contact details and escalation matrix
Bank Guarantee / e-PBG to be submitted within 15 days from contract generation
Bid declaration form for DRDO non-registered bidders
GEM online invoice, ECS details, and PAN prior to delivery
Frequently Asked Questions
Key insights about TELANGANA tender market
How to bid in the Hyderabad toner cartridges tender 2026 DRDO?
Bidders must submit data sheets for offered cartridges, PAN, GST, canceled cheque, and EFT mandate. OEM-certified installation is required, with a dedicated service line and escalation matrix. Non-DRDO registered bidders should provide a DRDO ATC bid-declaration. An e-PBG within 15 days from contract generation is mandatory. Delivery through DCMM, RCI on working days.
What documents are required for the toner consumables bid in Telangana?
Required documents include PAN card, GST certificate, canceled cheque, EFT mandate, Data Sheet of products, OEM/ certified installation proof, DRDO declaration if not registered, and bank details with GEM invoice prior to delivery. A dedicated service contact is also required for support.
What installation standards apply to toner cartridge supply in DRDO tender?
Installation must be performed by OEM-certified personnel or OEM-authorised resellers. Data Sheet must align with offered product parameters. Training of operators is included under scope of supply, and a toll-free service line with escalation matrix is mandated.
When is the Bank Guarantee required for the DRDO Hyderabad bid?
An EFT-backed Bank Guarantee (e-PBG) must be submitted within 15 days from contract generation. Failure to provide within the timeline may lead to contract termination or cancellation as per ATC terms.
What delivery terms exist for toner consumables in this DRDO procurement?
Delivery is through the consignee DCMM, RCI, on working days. Items must be accompanied by GEM online invoice, ECS bank details, and PAN before delivery; no explicit timeline is provided in data.
What qualifies as eligibility for non-DRDO bidders in this tender?
Non-DRDO bidders must submit the DRDO bid-declaration form per ATC format. They must also provide Data Sheets, OEM installation capability, and the required financial and compliance documents to participate.
What are the key compliance points for data sheet alignment in this tender?
Bidders must ensure the Data Sheet matches the technical parameters offered; any mismatch can lead to rejection. Include product model, cartridge type, compatibility with printers, yield, and warranty terms as specified by OEM.
What is the scope of supply for the DRDO toner tender in Hyderabad?
Scope includes supply, installation, testing, commissioning of goods, and operator training. It also covers providing any required statutory clearances, with the OEM or authorised reseller performing setup and training.