Hqids Department of Military Affairs Hull Milan Corrosion Prevention Event Management Tender 2025
Bid Publish Date
13-Nov-2025, 11:12 am
Bid End Date
27-Nov-2025, 12:00 pm
Location
Progress
Quantity
1
Bid Type
Single Packet Bid
Categories
3
Tender Overview
Organization: Hqids, operating under the Department Of Military Affairs. Procurement category covers Event/Workshop/Exhibition management for a full-day Hull Milan focused on corrosion prevention through correct paint application techniques, including serving tea & refreshments for participants at the Buyer premises. Location: Panipat Road, Haddo PO, Sri Vijaya Puram, 744102. Scope includes planning, logistics, on-site coordination, and hospitality services for a single-day program. While the BOQ is empty, the tender expressly requires a robust event management approach, including vendor coordination, venue setup, participant refreshment services, and adherence to health and safety norms for non-toxic material handling. The key differentiator lies in implementing corrosion prevention content through paint application demonstrations and related demonstrations.
Technical Specifications & Requirements
- Event type: Hull Milan on corrosion prevention through correct paint application techniques, full-day event.
- Services: Event management, guest handling, scheduling, on-site coordination, tea/refreshments service.
- Delivery location: Hull Inspection and Trials Unit, 4/6, Nireekshan Bhawan, Panipat Road, Haddo, Sri Vijaya Puram, 744102.
- Standards/Quality: Not specified; vendor must ensure non-toxic, health-friendly provisions for consumables.
- Eligibility indicators: Bidder must maintain financial soundness (no liquidation or bankruptcy). An undertaking to this effect must be uploaded with bid.
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in the data; bidders should infer from standard government tender practices and document readiness.
- Delivery schedule: On-site event management for a single-day program; coordination before and during event is implied.
- Documents: Undertaking of financial standing; health-safe consumables note; vendor accreditation for event management.
- Other terms: Non-toxic material handling, MSDS documentation if toxic items are used; delivery address as stated. Bidders must avoid liquidation or court proceedings; provide necessary certification of financial stability.
Key Specifications
-
Event management for Hull Milan on corrosion prevention through paint techniques
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Full-day program with tea & refreshments service
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Delivery location: Hull Inspection and Trials Unit, Panipat Road, Haddo, Sri Vijaya Puram 744102
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Non-toxic materials policy; MSDS if any toxic item is used
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No BOQ items specified; focus on logistics, coordination, and hospitality
Terms & Conditions
-
Financial standing or solvency proof required with bid
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Non-toxic/health-safe consumables to be used
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Delivery and on-site coordination for a single-day event
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard terms aligned to government events and submit proposed payment timeline with bid
Delivery Schedule
On-site event management for a full day; pre-event planning and post-event wrap-up implied
Penalties/Liquidated Damages
Not specified in data; bidders should seek clarification or rely on standard government LD provisions for service delivery
Bidder Eligibility
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No liquidation, court receivership, or bankruptcy
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Experience in event/conference/hospitality management
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Financial stability with submitted solvency documentation
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Conduct of Hull Milan on Corrosion Prevention through correct paint application techniques; Serving of tea & refreshments for participants; Buyer premise; Full day
Authority Records
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Documents 3
GeM-Bidding-8582382.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates in event/conference/hospitality management
Financial statements or solvency certificate
Undertaking of financial standing (no liquidation or bankruptcy)
MSDS or health-safety documentation for consumables if applicable
OEM authorizations or vendor qualifications for hospitality services (if any)
Corrigendum Updates
1 Update Update
Extended Deadline
27-Nov-2025, 12:00 pm
Opening Date
27-Nov-2025, 12:30 pm
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S LAVI TRADERS( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Conduct of Hull M | |
| L2 | M/s S R GROUP ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Conduct of Hull M |
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for Hull Milan corrosion prevention event management in 2025?
Bidders must submit GST, PAN, and experience certificates for event management. Upload an undertaking of financial stability and non-liquidation. Include MSDS for consumables if toxic items are involved and confirm non-toxic provisions. Ensure on-site logistics plan aligns with the Panipat Road venue.
What documents are required for the Department Of Military Affairs event tender 2025?
Required documents include GST certificate, PAN card, prior event management experience certificates, financial statements or solvency proof, an undertaking of financial standing, and health-safety documentation for consumables. OEM authorizations are optional if applicable to hospitality services.
What are the technical specifications for the Hull Milan corrosion prevention workshop?
Specifications focus on full-day event management and tea/refreshments service at the Hull Inspection and Trials Unit venue. Emphasis on on-site coordination, logistics planning, and health-safe consumables. No BOQ items are specified; rely on standard event management practices and safety compliance.
When is the delivery and on-site setup for this government tender?
The on-site event is a single-day program; pre-event planning and post-event wrap-up are expected. Delivery refers to preparation at the Panipat Road venue with exact timing to be confirmed with the buyer’s coordination team.
What are the payment terms typically for government event management contracts?
Payment terms usually follow milestone or post-event settlement. Bidders should propose a schedule (e.g., 30% advance, 70% upon successful completion) and align with government procurement norms, ensuring invoicing with deliverables and subject to verification at the Hull Inspection and Trials Unit.
What qualifies as non-liquidation proof for this tender in 2025?
Bidders must provide an undertaking stating they are not under liquidation, bankruptcy, or court receivership. Include statutory financial statements and a solvency certificate if available to demonstrate ongoing financial stability required by the tender terms.
How to ensure non-toxic consumables for tea and refreshments in this event?
Select suppliers with non-toxic, health-safe consumables and obtain MSDS if required. Submit evidence of safety compliance with food and beverage items, and maintain a clear policy ensuring no hazardous materials are used during the event per purchaser requirements.
What is the address for on-site delivery of services for this tender?
Delivery location is Hull Inspection and Trials Unit, 4/6 Nireekshan Bhawan, Panipat Road, Haddo PO, Sri Vijaya Puram, Pin- 744102. Ensure team arrives on-site as per the coordination schedule with the buyer.
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Documents 3
GeM-Bidding-8582382.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS