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ESIC Ultra Low Temperature Laboratory Deep Freezer Tender 2025 - GST, Data Sheet, Manufacturer Authorization

Bid Publish Date

08-Dec-2025, 10:28 am

Bid End Date

18-Dec-2025, 11:00 am

Value

₹20,415

Location

SOUTH DELHI , DELHI

Progress

Issue08-Dec-2025, 10:28 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Ultra low temperature laboratory deep freezer procurement
  • • OEM Manufacturer Authorization required for distributors
  • • Pre-dispatch inspection at seller premises; external lab charges borne by buyer
  • • Option clause permits ±25% quantity adjustment at contracted rates
  • • Data Sheet alignment mandatory; mismatch may lead to bid rejection
  • • GST verification by bidder; reimbursement as actuals or quoted rate
  • • Delivery period governed from last date of original delivery order
  • • Non-liquidity/bankruptcy declaration required for financial standing

Categories 1

FREEZER

Tender Overview

The Employees State Insurance Corporation (ESIC) seeks ultra low temperature laboratory deep freezers with specific compliance as part of its procurement. The estimated contract value is ₹20,415 with potential for quantity variation under the option clause. Bidders must adhere to data sheet verification, GST considerations, and OEM authorization requirements. The tender emphasizes pre-dispatch inspection and eligibility checks, including financial standing and non-liquidity. Location and exact start/end dates are not disclosed, but the procurement targets ESIC laboratories requiring precision storage capabilities under controlled conditions. The unique delivery option permits up to 25% changes in quantity at contracted rates, influencing planning and inventory management for bidders.

Technical Specifications & Requirements

  • Product: ultra low temperature laboratory deep freezer
  • Compliance notes: Data Sheet must match bid parameters; mismatches risk rejection
  • Documentation: OEM/Manufacturer Authorization required if bidding via distributor; include name, designation, address, email, phone
  • Inspection: Pre-dispatch inspection at seller premises; buyer bears external testing/inspection fees; in-house testing facilities provided by seller at no cost
  • GST: Bidder to determine applicable GST; reimbursement governed by actuals or lower quoted rate
  • Delivery: Clause allows up to 25% quantity variation during contract; delivery period calculated from original delivery order date
  • Additional: GST, data sheet alignment, and data integrity verification are critical for bid acceptance

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; ensure bid submission includes standard security per ESIC terms
  • GST compliance: Bidder to verify applicable GST; reimbursement limited to actuals or lower quoted rate
  • Financial standing: Bidder must confirm non-liquidity and no bankruptcy; upload undertaking
  • Data Sheet: Mandatory data sheet submission to enable parameter verification
  • Authorization: If bidding through authorized distributors, provide OEM authorization certificate with contact details
  • Inspection: Pre-dispatch inspection arranged; buyer bears external testing fees; seller provides in-house facilities
  • Quantity flexibility: Option clause enables 25% quantity increase/decrease at contracted rates
  • Delivery timeline: Timelines linked to original delivery order; extension rules apply under option clause

Key Specifications

  • Product category: ultra low temperature laboratory deep freezer

  • Estimated value: ₹20,415

  • Quantity variation: up to 25% during contract

  • Pre-dispatch inspection: required, buyer bears external testing fees

  • Data Sheet alignment and parameter verification mandatory

  • GST as applicable; reimbursement either actuals or lower of quoted rate

  • OEM authorization required for distributor bids

Terms & Conditions

  • Option clause allows +/-25% quantity adjustment at contracted rates

  • Pre-dispatch inspection at seller premises with buyer-borne external fees

  • Mandatory OEM authorization and data sheet verification

Important Clauses

Payment Terms

GST to be verified by bidder; reimbursement at actuals or lower quoted rate; no fixed GST amount stated

Delivery Schedule

Delivery timeline linked to the last date of original delivery order; extension rules apply under option clause

Penalties/Liquidated Damages

Not explicitly stated in available data; standard ESIC terms to apply upon contract guidance

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Non-liquid financial standing documented

  • OEM authorization for distributor bids; data sheet verifications

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of the offered freezer

4

Manufacturer Authorization / OEM authorization certificate

5

Financial statements or undertaking of financial standing (not in liquidation)

6

Any prior similar project experience certificates

7

Bid security/EDM (as per ESIC terms)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for ESIC ultra low temperature freezer tender in 2025

Bidders must submit GST registration, PAN, Data Sheet, OEM authorization, and financial standing proof. Ensure the offer matches the Data Sheet parameters and is compliant with GST provisions. The pre-dispatch inspection is arranged by ESIC, with external testing fees borne by the buyer. The 25% quantity variation clause may impact delivery planning.

What documents are required for ESIC deep freezer procurement 2025

Required documents include GST certificate, PAN card, Data Sheet of the freezer, OEM authorization certificate, financial statements or undertakings, and prior experience certificates. If bidding via distributor, provide Manufacturer Authorization with full contact details. Ensure bid security as per ESIC terms.

What are the technical specifications for ESIC ultra low temp freezer

Specifications focus on ultra low temperature performance and data sheet alignment. While exact parameters are not listed, bidders must ensure offered model matches the Data Sheet and supports the required storage temperature range and control features as represented in the Data Sheet.

When is delivery required for ESIC freezer tender in 2025

Delivery timelines are linked to the last date of the original delivery order; if the option clause is exercised, the extended period uses a calculated extension based on ( Increased quantity ÷ Original quantity ) × Original delivery period, with a minimum of 30 days.

What are the GST requirements for ESIC freezer tender

Bidders must determine applicable GST; ESIC will reimburse GST based on actuals or the lower of the quoted GST rate. Ensure compliance in the bid to avoid post-bid GST discrepancies and potential rejection.

What is the role of pre-dispatch inspection in ESIC tender

Pre-dispatch inspection is conducted at the seller premises or designated place; external inspection agencies may be used. Buyer bears external testing fees; seller provides in-house testing facilities free of cost. Compliance with contract specs must be verified during this inspection.

What is the significance of OEM authorization in ESIC bids

OEM authorization is required when bidding through distributors. Submit a certificate detailing the OEM name, designation, address, email, and phone. This ensures the bidder can supply genuine equipment meeting ESIC standards and Data Sheet specifications.

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