Indian Air Force Customized Cone Flags and Arm Bands Tender Jalandhar Punjab 2026

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for CUSTOMISED CONE FLAGS and CUSTOMISED ARMS BAND intended for use in JALANDHAR, PUNJAB. With no stated quantity, the tender emphasizes design-based fabrication and post-award drawing approvals. A mandatory sample must be provided prior to bulk delivery, signaling a strong quality gate. Buyers retain an option to modify quantity up to 25%, at contracted rates, and delivery timelines shift with the approval process. A detailed sampling requirement, sample verification, and approval workflow are key differentiators. The contract stresses supplier readiness to supply per approved drawings, and to support ongoing service with dedicated, toll-free service lines. Unspecified end dates, but the ATC clauses demand clear escalation matrices for post-sales support. This procurement is framed as a design-to-delivery project with explicit design review steps, and a potential for scope expansion during contract execution.

Technical Specifications & Requirements

• Product category: Customised cone flags, customised arms bands
• Design approval: Detailed Design Drawings must be submitted within 5 days of award; buyer to approve or request modifications within 5 days; any delay triggers delivery timeline adjustments without LD penalties
• Sample delivery: Supplier must provide samples before bulk delivery; sample acceptance is a prerequisite for bulk manufacturing
• Service & support: Dedicated toll-free service contact and an escalatory support matrix must be provided by the bidder/OEM
• ATC clauses: Additional terms require sample submission and provision of an escalation matrix for ongoing support
• Delivery terms: Delivery period linked to approved drawings; option to adjust quantities up to 25% during contract
• Delivery impact: If buyer delays drawing approval, delivery schedule is revised with no LD during the delay
• Brand/quality expectations: Emphasises sample-based verification and adherence to approved designs

Terms, Conditions & Eligibility

• Option clause: Purchaser may increase/decrease quantity up to 25%; extended periods calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days
• Drawing approval: Submit Detailed Design Drawings within 5 days of award; buyer response within 5 days; modifications to be implemented
• Service support: Bidder/OEM must provide a dedicated toll-free number and an escalation matrix
• Sample requirement: Sample must be provided before bulk delivery; bulk delivery contingent on sample approval
• ATC documentation: Include a formal ATC file as part of submission; follow additional buyer-uploaded terms
• Warranty/maintenance: Not explicitly specified; service support expectations imply post-sale assistance
• Submission docs: GST, PAN, experience, financials, EMD documents, OEM authorizations advisable