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NALCO HP India Proprietary Item Tender Bhubaneswar Odisha 2026 – OeM Authorized Dealer Acceptance With 18-Month Warranty

Bid Publish Date

18-Feb-2026, 5:31 pm

Bid End Date

02-Mar-2026, 9:00 am

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue18-Feb-2026, 5:31 pm
AwardPending
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Quantity

30

Tender Overview

Nalco Engineering & Materials Division seeks a supplier for a proprietary HP India item. The tender specifies that offers from OEM or its Authorized dealer are acceptable. Payment terms are within 10 days of receipt against a tax invoice, with GST reflection in GSTR-2A. The price will stay firm during the delivery period, subject to statutory tax variations. Delivery must align with the order, and the supplier bears responsibility to replace poor quality material at no cost. The contract allows repeat orders within 1 year on same terms, and claims may be rejected at Nalco’s discretion. Jurisdiction resides in India, Bhubaneswar courts. Unique clause: the item is proprietary to HP India and requires OEM/authorized dealer compliance.

Technical Specifications & Requirements

  • Product/category: proprietary HP India item; OEM/authorized dealer acceptance
  • Delivery basis: FOR (2010) / DAP / CIP at site; includes all taxes, duties, packing, freight, transit insurance
  • Payment terms: within 10 days from receipt/acceptance of material; GST reflected in GSTR-2A/Anx-2
  • Warranty/defect: standard warranty of 18 months from receipt/acceptance or 12 months from commissioning, whichever is earlier
  • Delivery timeline: completion as stipulated in order; supplier responsible for replacement if poor quality
  • Liability & inspection: Nalco to conduct post-delivery inspection; OEM/ supplier may face pre-dispatch inspection
  • Jurisdiction: governing laws of India; exclusive Bhubaneswar Courts

Terms, Conditions & Eligibility

  • EMD/guarantee: as per tender; ensure bid security per norms
  • Deviations: must be separately indicated; no terms outside bid format accepted
  • Price variation: firm price during delivery period; post-delivery tax changes to supplier
  • Delivery: aligned to order issuance; repeat orders within 1 year if mutual agreement
  • Banned status: confirm not banned/de-listed by government/quasi-government bodies
  • Inspection & warranty: post-delivery inspection; 18-month warranty from receipt or 12 months from commissioning; defect replacement at no cost

Key Specifications

  • Product/Service: proprietary HP India item; OeM or Authorized dealer acceptable

  • Delivery basis: FOR (2010) / DAP / CIP site; inclusive of all charges

  • EMD/price: firm price through contractual delivery; tax variation handling

  • Warranty: 18 months from receipt/acceptance OR 12 months from commissioning

  • Inspection: post-delivery inspection by Nalco; stage inspection possible at supplier premises

  • Jurisdiction: Bhubaneswar Courts; Indian law applicable

  • OEM requirement: HP India proprietary item; OEM authorization required

Terms & Conditions

  • Payment within 10 days of receipt against tax invoice with GST reflection

  • Proprietary HP India item; OEM/Authorized dealer acceptance required

  • Delivery per order; 18-month warranty (receipt) / 12-month (commissioning)

Important Clauses

Payment Terms

Payment released within 10 days from receipt/acceptance; GST reflected in GSTR-2A

Delivery Schedule

Delivery completed as stipulated in the order; repeat orders within 1 year on same terms

Penalties/Liquidated Damages

Not specified; implied replacement obligation for poor-quality materials

Bidder Eligibility

  • OEM/Authorized dealer must supply HP India proprietary item

  • Not banned/de-listed by any Government or Quasi-Government agency or PSU

  • Ability to deliver on FOR (2010)/ DAP/ CIP site with full documentation

Documents 5

GeM-Bidding-9007615.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements / turnover proof

5

EMD/Security deposit documentation

6

Technical bid documents demonstrating OEM authorization

7

OEM authorization/letters for HP India proprietary item

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for Nalco HP India proprietary item tender in Bhubaneswar 2026?

Bidders must be OEM or Authorized dealers for HP India, submit GST, PAN, experience and financial documents, provide OEM authorization, and ensure delivery under FOR (2010)/ DAP/ CIP terms with 10-day payment after receipt. Warranty terms mandate 18 months from receipt or 12 months from commissioning, with post-delivery inspection by Nalco.

What documents are required for HP India item procurement in this Nalco tender?

Required documents include GST registration, PAN, experience certificates for similar procurements, financial statements, EMD documentation, technical bid demonstrating OEM authorization, and HP India OEM authorization confirming proprietary item supply.

What are the delivery terms and payment terms in this tender?

Delivery must follow FOR (2010)/ DAP/ CIP at site; price remains firm during delivery. Payment is released within 10 days of receipt and acceptance against a tax invoice, with GST reflected in GSTR-2A.

What warranty and inspection terms apply to the HP India item?

Material carries an 18-month warranty from receipt/acceptance or 12 months from commissioning, whichever is earlier. Nalco may perform post-delivery inspection; stage inspection at supplier premises is possible.

Who has jurisdiction for disputes in this procurement?

Any contract is governed by Indian law, with exclusive jurisdiction of the courts at Bhubaneswar. This applies to all supply, inspection, and warranty matters under the tender.

What is the acceptance status for OEM and authorized dealer bids?

Bids from OEMs or their Authorized dealers for HP India proprietary item are acceptable; deviations must be separately indicated and terms outside the bid format will be ignored.

Can repeat orders be placed after initial delivery under this tender?

Yes, repeat orders may be placed within 1 year from delivery, subject to mutual agreement and performance feedback, under the same terms and conditions as the original PO.

What is the required brand specification for the item?

The item is a proprietary HP India product; supply must be via HP India OEM or Authorized dealer with proper authorization documents to verify brand and model compliance.