GEM

Indian Army Department Of Military Affairs Art Supplies Tender 2025 - ISI/IS 550 Style Goods Supply

Bid Publish Date

26-Nov-2025, 11:36 am

Bid End Date

06-Dec-2025, 12:00 pm

Location

PUNE , MAHARASHTRA

Progress

Issue26-Nov-2025, 11:36 am
AwardPending
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Quantity

1445

Category

Micron Pen

Bid Type

Two Packet Bid

Key Highlights

  • • Broad additive product category spanning micron pens, charcoal, brushes, paints, paper, and accessories
  • • Option clause permits up to 50% quantity variation during and after contract
  • • Scope limited to supply of goods; no installation or service obligations indicated
  • • Must complete vendor code creation with PAN, GSTIN, cancelled cheque, EFT mandate
  • • Minimum delivery extension window of 30 days under option clause
  • • BoQ lists 75 items, with no explicit item quantities provided in data

Categories 33

COPPER WIRE NATURAL FUELS ADHESIVE TAPE GLITTER INSULATED WIRE BACKHOE TRANSITION METALS MARKING TOOLS SOLID AND GEL FUELS PAINTING BRUSHES COPPER COIL BULB SCISSOR PINS APPLICATOR BRUSHES STAPLER TUBE BASE METALS AIR COOLED ENGINE WIRE SUPPLY BOX WHITE OIL ARCHITECT DESIGN TAPE SUPPLY WIRE PAINTS FAN CUTTER PEN HARDWARE AND FASTENERS SUPPLY OF SYNTHETIC FABRIC AUDIOMETERS

Tender Overview

The Indian Army (Department Of Military Affairs) seeks Supply of Goods across a broad art and craft category, including items such as micron pens, charcoal products, brushes, painting instruments, erasers, tapes, markers, canvases, paints, and related accessories. The BoQ lists 75 total items, but specific quantities and unit details are not disclosed. The scope emphasizes a straightforward goods supply contract with no installation services. A notable term is the option clause enabling quantity adjustments up to 50% of bid quantity during contract performance, with scaled delivery timelines. This tender targets suppliers capable of rapid, reliable delivery of diverse craft and art materials to meet disciplined procurement needs within the Indian Army framework.

Key differentiators include the broad product mix within a single procurement and the carried-forward option to increase orders mid-term at contracted rates, which requires robust inventory and logistics planning. The buyer’s clause on delivery extensibility begins from the last date of the original delivery order and accommodates extended delivery periods via calculated timelines, subject to a minimum of 30 days. Bidders should be prepared for a vendor code creation phase and document submission requirements described in terms and conditions.

Technical Specifications & Requirements

  • No explicit technical specifications or performance metrics are provided in the tender data.
  • The procurement category encompasses a wide range of art and craft supplies (e.g., micron pens, charcoal products, acrylics, brushes, paper, tapes, markers, and related accessories).
  • The Buyer specifies “Scope of Supply: Only supply of Goods,” indicating a pure procurement contract without installation or services.
  • The tender indicates 75 total items in the BoQ, but Item-level quantities and units are not disclosed (N/A in the data).
  • A vendor code creation process is required, with documents to be submitted alongside the bid (PAN, GSTIN, cancelled cheque, EFT mandate).
  • Deliveries must align with the option clause, and contractor performance will be governed by the contract’s extension/adjustment framework.

Terms, Conditions & Eligibility

  • Option Clause allowing up to 50% quantity variation during contract performance.
  • Scope of Supply: Only supply of Goods; no services or installation implied.
  • Delivery Timing: Additional time calculation is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Vendor Code Creation process required; submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
  • Payment terms and detailed EMD are not specified; bidders should anticipate standard government procurement practices and confirm in bid documents.
  • The tender may require compliance with internal Army procurement policies and audit readiness for supply chain and inventory controls.

Key Specifications

  • Product broad category includes: micron pens, charcoal products, charcoal pencil, charcoal stick, sketching pencils, charcoal smudging tools, erasers, acrylic brushes, painting knives, brush sets, painter marker sets, mechanical pencils, acrylic tubes and colors, water/oil color sets, paint mixing tools, detailing brushes, masking tapes, markers, spray paints, scissors, glue, chart/paper products, canvases, and related craft items

  • Quantities not disclosed in BoQ; total items = 75

  • Delivery framework hinges on option clause; delivery period adjustments based on formula with minimum 30 days

  • Document submission for bidder registration includes PAN, GSTIN, cancelled cheque, EFT mandate

  • No explicit technical performance standards or BIS/ISI/ISO requirements stated in available data

Terms & Conditions

  • Quantity variation up to 50% during/within contract performance

  • Only supply of goods; no installation or service obligations implied

  • Mandatory vendor code creation with specified financial documents

Important Clauses

Payment Terms

Not explicitly defined; bidders should verify terms during bid submission and align with standard government procurement payments

Delivery Schedule

Delivery timeframes governed by option clause; additional time = (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not stated in available data; bidders should review the standard Army procurement LD terms during bid preview

Bidder Eligibility

  • Must submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid

  • Demonstrate ability to supply a broad art and craft goods catalog within 50% quantity variation

  • Compliance with vendor code creation and procurement norms of Indian Army

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Bill of Quantities (BOQ) 75 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Micron Pen Micron Pen No 003 10 nos gso1emb 45
2 Micron Pen Micron Pen No 005 10 nos gso1emb 45
3 Micron Pen Micron Pen No 01 10 nos gso1emb 45
4 Micron Pen Micron Pen No 02 10 nos gso1emb 45
5 Micron Pen Micron Pen No 03 10 nos gso1emb 45
6 Micron Pen Micron Pen No 04 10 nos gso1emb 45
7 Micron Pen Micron Pen No 05 10 nos gso1emb 45
8 Micron Pen Micron Pen No 06 10 nos gso1emb 45
9 Micron Pen Micron Pen No 07 12 nos gso1emb 45
10 Micron Pen Micron Pen No 08 10 nos gso1emb 45
11 Micron Pen Micron Pen No 09 10 nos gso1emb 45
12 Micron Pen MicronPenNo10 10 nos gso1emb 45
13 Charcoal Powder Charcoal Powder 9 pkt gso1emb 45
14 Charcoal Pencil Charcoal Pencil 9 set gso1emb 45
15 Charcoal Stick Charcoal Stick 9 pkt gso1emb 45
16 Sketching Pencil Sketching Pencil 27 set gso1emb 45
17 Charcoal Smudging Tools Charcoal Smudging Tools 14 set gso1emb 45
18 Electric Eraser Electric Eraser 6 nos gso1emb 45
19 Mouldable Eraser Set Mouldable Eraser Set 6 set gso1emb 45
20 Acrylic Paint Brush Acrylic Paint Brush Set 10 Brushes 14 nos gso1emb 45
21 Flat Brush Flat Brush Set 12 Brush Set 14 nos gso1emb 45
22 Bulb Brush Bulb Brush Set 12 Brush Set 14 nos gso1emb 45
23 Long Handle Round Tip Brush Long Handle Round Tip Brush Set 12 Brush in one Set 14 set gso1emb 45
24 Medium Handle Round Tip Brush Set Medium Handle Round Tip Brush Set 12 Brush in one Set 14 set gso1emb 45
25 Painting Knives Set Small Painting Knives Set Small 9 set gso1emb 45
26 Painting Knives Set Painting Knives Set Medium 9 set gso1emb 45
27 Painting Knives Set Painting Knives Set Large 9 set gso1emb 45
28 Brush Pen Sets Brush Pen Sets 14 nos gso1emb 45
29 Mechanical Pencil Mechanical Pencil 0 5 26 nos gso1emb 45
30 Acrylic Tube Acrylic Tube Red 120 ml 9 nos gso1emb 45
31 Acrylic Tube Acrylic Tube Blue 120 ml 9 nos gso1emb 45
32 Acrylic Tube Acrylic Tub Yellow 120 ml 9 nos gso1emb 45
33 Acrylic Tube Acrylic Tub White 120 ml 9 nos gso1emb 45
34 Acrylic Tube Acrylic Tub Black 120 ml 9 nos gso1emb 45
35 Acrylic Colour Acrylic Colour Box 48 Colour Set 14 nos gso1emb 45
36 Water Colour Brushes Water Colour Brushes 12 Brush Set 12 set gso1emb 45
37 Oil Based Oil Based Pencil Colour Set 14 nos gso1emb 45
38 Water Colour Tubes Water Colour Tubes Set 30 ml 15 nos gso1emb 45
39 Paint Mixing Paint Mixing Palate 22 nos gso1emb 45
40 Thin Tip Detailing Brush Thin Tip Detailing Brush Set Six Brush Set 14 nos gso1emb 45
41 Fan Brush Set Fan Brush Set Six Brush Set 14 nos gso1emb 45
42 Masking Tape Rolls Masking Tape Rolls 27 nos gso1emb 45
43 Boldslic Markers Boldslic Markers 36 Colours in one set 14 set gso1emb 45
44 Spray Paint Can Red Colour Spray Paint Can Red Colour 9 nos gso1emb 45
45 Spray Paint Spray Paint Can Yellow Colour 400 ML 9 nos gso1emb 45
46 Spray Paint Spray Paint Can Blue Colour 9 nos gso1emb 45
47 Spray Paint Spray Paint Can Green 12 nos gso1emb 45
48 Spray Paint Spray Paint Black 9 nos gso1emb 45
49 Spray Paint Spray Paint White 9 nos gso1emb 45
50 Spray Paint Spray Paint Brown 9 nos gso1emb 45
51 Scissor Set Scissor Set 22 nos gso1emb 45
52 Fevicol Craft Fevicol Craft Glue 1 Kg Pack 9 nos gso1emb 45
53 Board Pins Board Pins Large Box Transparent 27 nos gso1emb 45
54 Board Pins Board Pins Small Box Transparent 27 nos gso1emb 45
55 Permanent Marker Permanent Marker Black 27 nos gso1emb 45
56 Permanent Marker Permanent Marker Blue 27 nos gso1emb 45
57 Permanent Marker Permanent Marker Green 27 nos gso1emb 45
58 OHP Sheets OHP Sheets 27 pkt gso1emb 45
59 Glass Paint Glass Paint Set of 12 Colour 14 nos gso1emb 45
60 Copper Wire Mouldable Copper Wire 39 nos gso1emb 45
61 Wire Cutter Wire Cutter 9 nos gso1emb 45
62 Glitter Powder Glitter Powder Pkts 100 gram packet of 12 Colours 14 nos gso1emb 45
63 Canvas Roll Canvas Roll 15 nos gso1emb 45
64 Canvas Boards Canvas Boards 36 x 24 inches 40 nos gso1emb 45
65 Hot Glue Gun Hot Glue Gun 7 nos gso1emb 45
66 Hot Glue Sticks Hot Glue Sticks 52 nos gso1emb 45
67 Craft Paper Origami Craft Paper Set Multiple Colours 27 nos gso1emb 45
68 Hand made Handmade Papers 52 nos gso1emb 45
69 Chart Paper Chart Paper Red Blue Green Pink Black and White 302 nos gso1emb 45
70 Oil Pastel Oil Pastel Set of 50 Colours 14 nos gso1emb 45
71 Varnish Spray Varnish Spray 27 nos gso1emb 45
72 Stapler Gun King Size Stapler Gun 6 nos gso1emb 45
73 Stapler Pin Stapler Pin 14 nos gso1emb 45
74 Water Colour Paper Water Colour Paper 400 GSM A2 Size 10 Sheet in Set 12 nos gso1emb 45
75 Mixed Media Paper Mixed Media Paper 240 GSM A2 Size 10 Sheet in Set 12 nos gso1emb 45

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by bank

5

Vendor code creation documents

6

Any additional GST and compliance certificates (as per terms)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Indian Army art supplies tender in 2025?

To bid for this tender, bidders must complete vendor code creation and submit PAN, GSTIN, cancelled cheque, and EFT mandate. The scope is limited to supply of goods across 75 items, with an option to adjust quantity up to 50%. Prepare the required documents and ensure on-time delivery per contract terms.

What documents are required for bidder registration with Indian Army procurement?

Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Additional bidder details may be requested for vendor code creation and verification. Ensure GST and bank details match the bid profile to avoid delays.

What is the delivery flexibility under the option clause for Army procurement?

The option clause allows up to 50% quantity variation during contract performance. Delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extensions may apply if the extended period is exercised.

Which product categories are included in this Indian Army art supplies tender?

Categories cover micron pens, charcoal products, sketching pencils, erasers, acrylic paints and brushes, water and oil color sets, canvases, masking tapes, markers, spray paints, scissors, fevicol, glue sticks, chart papers, and related craft items, totaling 75 listed items.

Are installation services required for this Army goods procurement?

No installation services are specified; the scope explicitly states 'Only supply of Goods.' Bidder should focus on inventory, packaging, and reliable delivery to designated Army locations.

What is the emphasis for achieving compliance in this tender?

Bidders must align with the Indian Army’s procurement norms, provide complete vendor documentation, and ensure timely fulfillment under the 50% quantity variation clause. Maintain traceable supply chain records and be ready for supplier code verification.

What are the payment terms for this supply contract with the Indian Army?

Payment terms are not explicitly stated in the data; bidders should confirm during bid submission. Prepare for standard practice with secure invoicing, potential advance/retention clauses, and timely payment upon delivery verification.

How many items are listed in the BoQ for this tender?

The BoQ lists 75 items in total, spanning a broad range of art and craft supplies; however, individual item quantities and units are not disclosed in the provided data.

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