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GEM

Indian Oil Corporation Limited Preventive Maintenance Tender Guwahati Refinery Coke Handling System 2025

Bid Publish Date

02-Dec-2025, 10:47 am

Bid End Date

30-Dec-2025, 11:00 am

EMD

₹9,000

Location

KAMRUP , ASSAM

Latest Corrigendum Available

Progress

Issue02-Dec-2025, 10:47 am
Technical27-12-2025 12:39:46
Financial
Award24-Feb-2026, 12:24 am
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 23

FLEET OWNER TECHNICAL SERVICES STOMACHERS BUILDING MAINTENANCE MAINTENANCE CONTRACT OF ELECTRONIC SERVICES APPARELS REFRIGERATED INCUBATORS AMC OF COMPUTER OPERATION MAINTENANCE WATER LEVEL RECORDER GOLD COIN CLOTHING AMC OF DESKTOP AMC OF ELECTRONIC MOBILE VEHICLE ULTRA SOUND THERAPY MOTOR VEHICLES MACHINE PRINTER REPAIR MACHINERY REPAIRS AMC OF AIR CONDITION ROUTINE MAINTENANCE

Tender Overview

The Indian Oil Corporation Limited invites bids for preventive maintenance of the coke cutting system, coke handling crane, and other miscellaneous works at Guwahati Refinery. Estimated value is not disclosed, with an EMD of ₹9,000. This procurement targets service providers capable of handling preventive maintenance, inspections, and related minor works on critical refinery equipment within the Guwahati, Assam site. The scope emphasizes on-site service delivery, routine servicing, and responsive support for Coke Handling and DCU operations. A key differentiator is the specialized refinery maintenance context requiring adherence to safety and operational readiness.

Technical Specifications & Requirements

  • Service category: Preventive maintenance for coke cutting system, coke handling crane, and miscellaneous DCU-related tasks at Guwahati Refinery.
  • EMD: ₹9,000. No BOQ items listed; no device-level specifications published.
  • Standards/Compliance: Not specified in the tender data. Bidders should prepare to demonstrate capability for refinery maintenance work and adherence to IOC safety policies.
  • Experience: Demonstrate service capability in refinery mechanical maintenance; emphasize preventive maintenance routines, fault diagnosis, and safe shutdown procedures.
  • Deliverables: On-site maintenance visits, lubrication, inspection, minor repairs, and reporting. Accessibility to refinery equipment and coordination with plant operations.
  • Location: Guwahati Refinery, Assam. Timing expectations are not published; bidders should be prepared for site access and shift-based maintenance windows.
  • Documentation: Prepare professional service bids with safety credentials and prior refinery maintenance experience.

Terms, Conditions & Eligibility

  • EMD: ₹9,000.
  • Organization preference: Micro and Small Enterprises (MSEs) may get purchase preference if eligible; service provider must demonstrate requisite eligibility for MSE benefits.
  • Financial standing: No liquidation or bankruptcy; bidder must upload an undertaking to this effect.
  • Submission: Upload all required documentary evidence at bid time to claim MSE preference, if applicable.
  • Warranty/Aftercare: Not specified; bidders should propose service-level support and response times as part of the bid. "Not specified" phrases are avoided through explicit service commitments in the proposal.

Key Specifications

    • Service category: Preventive maintenance of coke cutting system, coke handling crane, and miscellaneous DCU tasks at Guwahati Refinery
    • EMD amount: ₹9,000
    • Location: Guwahati Refinery, Assam
    • Delivery/On-site execution: On-site preventive maintenance visits and reporting; coordination with refinery operations
    • Experience expectation: Demonstrated refinery maintenance capability and safety compliance

Terms & Conditions

  • EMD of ₹9,000 required to participate

  • MSE purchase preference available if eligible and service-provider status

  • Bid must include undertaking on non-liquidation and non-bankruptcy status

Important Clauses

Payment Terms

No explicit payment terms published; bidders should propose a standard IOC practice for service payments after service deliverables and acceptance

Delivery Schedule

On-site preventive maintenance visits at Guwahati Refinery; exact frequency not specified in the tender data

Penalties/Liquidated Damages

No LD details provided; bidders should infer penalties from IOC service contracts and propose SLAs

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrated experience in refinery maintenance or similar industrial environments

  • Ability to operate on-site at Guwahati Refinery and meet safety/compliance requirements

Documents 13

GeM-Bidding-8660436.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

BOQ Document

BOQ

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for refinery or similar industrial maintenance

4

Financial statements showing financial stability

5

EMD submission document (₹9,000)

6

Technical bid documents detailing preventive maintenance approach

7

OEM authorizations or service provider credentials

8

Safety compliance certificates and plant access permits

Corrigendum Updates

2 Updates
#1

Update

23-Dec-2025

Extended Deadline

30-Dec-2025, 11:00 am

Opening Date

30-Dec-2025, 11:30 am

#2

Update

16-Dec-2025

Extended Deadline

23-Dec-2025, 11:00 am

Opening Date

23-Dec-2025, 11:30 am

Technical Results

S.No Seller Date Status
1AFNUR ALI   Under PMA27-12-2025 12:39:46Qualified
2JAI MAA SANTOSHI   Under PMA27-12-2025 12:02:45Disqualified
3M/S BEZBARUA ENTERPRISE   Under PMA27-12-2025 08:03:20Disqualified
4M/S FRIENDS EARTH MOVERS   Under PMA22-12-2025 15:35:45Qualified

Financial Results

Rank Seller Price Item
L1AFNUR ALI( MSE Social Category:General )    Under PMA₹28,13,405Item Categories : Custom Bid for Services - Preventive Maintenance of coke cutting system, coke handling crane & othe
L2M/S FRIENDS EARTH MOVERS( MSE Social Category:General )    Under PMA₹37,00,000Item Categories : Custom Bid for Services - Preventive Maintenance of coke cutting system, coke handling crane & othe

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the IOC preventive maintenance tender in Guwahati?

To bid, upload the required documents (GST, PAN, experience certificates, financials) and the ₹9,000 EMD. Demonstrate refinery maintenance capability and safety compliance, and provide a detailed service plan for coke cutting system and coke handling crane maintenance at Guwahati Refinery.

What documents are required for IOC Guwahati maintenance bid 2025?

Submit GST certificate, PAN card, experience certificates in refinery maintenance, financial statements, EMD receipt, OEM authorizations if applicable, and technical bid detailing preventive maintenance approach, work schedules, and safety policies.

What are the eligibility criteria for MSE purchase preference in this IOC tender?

MSE bidders must be manufacturer/service provider of offered service, provide documentary evidence of status, and qualify for price matching within L-1+15% if applicable. Traders are excluded for services.

What are the essential technical requirements for this IOC maintenance bid?

Industries require on-site preventive maintenance for coke cutting system and coke handling crane, with routine inspections, lubrication, minor repairs, and reporting; adherence to refinery safety norms is assumed, with emphasis on reliability and equipment readiness.

When is the EMD deadline for the Guwahati IOC tender 2025?

EMD is fixed at ₹9,000 and must be submitted with the bid as part of the financial bid package; no alternative payment method is published in the data.

What delivery and service expectations should bidders propose for IOC Guwahati?

Propose on-site preventive maintenance visits with defined frequency, rapid response for faults, and clear reporting; ensure accessibility to coke cutting system and coke handling crane within refinery safety constraints.

What standards or certifications are required for IOC refinery maintenance bids?

Specific standards are not published; bidders should demonstrate safety training, site access compliance, and refinery maintenance experience, along with any relevant ISO/safety certifications and OEM qualifications where applicable.

How should bidders structure their financial stability documents for IOC Assam bid?

Provide recent financial statements, cash flow evidence, and creditworthiness proof; ensure no ongoing liquidation or bankruptcy proceedings, as per bid undertakings required in the terms.