Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Machine Tender SITAMARHI 2026 ISO 9001/14001/45001
Progress
Tender Overview
The Rural Development Department Bihar invites bids for two sanitation-focused procurements in SITAMARHI: (a) Sanitary Napkins Vending Machines and (b) Sanitary Napkins Incinerator Machine with Smoke Control Unit. While the BOQ shows no itemized quantities, the buyer terms permit a ±25% quantity variation at contract award and during the contract period. Bidders must align with mandatory ISO certifications and district-based registration, and contractors are responsible for transport and installation at the buyer’s location without extra freight charges. The procurement emphasizes compliance with registered MSME status, GST and PAN documentation, and a one-year maintenance affidavit on Rs 100 stamp paper. The presence of an option clause and on-site installation differentiates this tender from standard equipment purchases, signaling a field-ready, end-to-end sanitation solution for district infrastructure.
Technical Specifications & Requirements
- No explicit technical specs are published in the tender data; bidders should prepare for on-site installation of vending and incinerator units.
- Required certifications include: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 (upload with bid).
- Documentation prerequisites include: PAN card, GST certificate (Bihar), and MSME certificate; registrar address must be within the Buyer’s district.
- Transportation and installation are the vendor’s responsibility; no additional transport costs payable.
- A one-year maintenance affidavit on Rs 100 stamp paper is mandatory.
Terms, Conditions & Eligibility
- Quantity flexibility: up to 25% increase/decrease from bid/contract quantity; extended delivery period rules apply.
- EMD/ Bid security details are not specified in the data; ensure alignment with standard GEM terms.
- Must provide registered office proof within the buyer district and submit all above documents with bid.
- Delivery terms require on-site installation at the buyer’s location; no extra transport charges.
- Mandatory maintenance affidavit on Rs 100 stamp paper is required for post-installation support.
Key Specifications
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Product/service names: Sanitary Napkins Vending Machines; Sanitary Napkins Incinerator Machine with Smoke Control Unit
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Quantities: Not specified in BOQ; quantity variation allowed up to 25%
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EMD/Estimated value: Not specified
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Standards: ISO-9001:2015; ISO-14001:2015; ISO-45001:2018
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Delivery/Installation: Vendor to transport and install at buyer location, no extra transport charges
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Warranty/Support: Mandatory maintenance affidavit on Rs 100 stamp paper
Bidder Eligibility
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MSME status with valid certificate
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ISO 9001/14001/45001 certified bidder
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Registered office within the district of SITAMARHI or Bihar buyer region
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Ability to transport and install items on-site without extra cost
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9872520.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST certificate (Bihar) – copy
PAN card – copy
MSME certificate – copy
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates – upload
Registered office within the district of Bihar buyer – proof
Stamp paper Rs 100 for maintenance affidavit
Bidder registration certificate/address proof
Technical bid documents (as applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitation vending machines tender in SITAMARHI Bihar 2026
Bidders must meet eligibility criteria including MSME status, GST Bihar registration, PAN, and ISO certifications (9001/14001/45001). Upload district address proof and provide maintenance affidavit on Rs 100 stamp paper. Ensure on-site transport and installation responsibility and monitor quantity variation up to 25%.
What documents are required for sanitary napkins tender in Bihar district
Submit PAN, GST Bihar certificate, MSME certificate, ISO 9001/14001/45001 certificates, and proof of registered office within SITAMARHI district. Include Rs 100 stamp paper maintenance affidavit and bidder registration/address proof with bid submission.
What are the technical standards for incinerator with smoke control unit tender
Tender requires ISO-9001:2015, ISO-14001:2015, and ISO-45001:2018 certifications. No other detailed specs are published; bidders should demonstrate compliance and provide installation capability at SITAMARHI location.
When is quantity variation allowed in this Bihar sanitation tender
Up to 25% variation from bid/contract quantity is permitted. The extended delivery period follows the formula (increase quantity / original quantity) × original delivery period, with a minimum of 30 days.
What is the delivery responsibility for the SITAMARHI sanitation bid
Contractor must transport and install all items at the buyer’s site with no extra transport charges. On-site installation is mandatory, and post-installation maintenance affidavit is required on Rs 100 stamp paper.
What certificates ensure eligibility for Bihar sanitation equipment tender 2026
Eligibility requires MSME certificate, PAN, GST (Bihar), ISO 9001/14001/45001, and a valid registered office within the buyer district. These documents must be uploaded with the bid submission.
What documents constitute the mandatory bid submission for this tender
Submit PAN copy, Bihar GST certificate, MSME certificate, ISO certificates, district address proof, registered office proof, Rs 100 stamp paper for maintenance affidavit, and any technical bid documents as requested by the buyer.
What is the procurement organization and location for the sanitation tender
Procurement is conducted by Rural Development Department, Bihar, for SITAMARHI district. The scope includes Sanitary Napkins Vending Machines and Incinerator Machines with Smoke Control Unit.