Rural Development Department Bihar High Mast Lighting Tower with LED Flood Lighting System Tender 2026 Samastipur
Progress
Key Highlights
- • Functional Service Centre requirement in each consignee state with 30-day establishment timeline
- • Dedicated toll-free service number and escalation matrix for service support
- • Option clause enabling ±25% quantity change during contract period
- • Delivery period adjustments based on original delivery and extended quantity calculations
- • No explicit BOQ items or technical specifications provided in tender text
- • Bidder must provide undertaking of sound financial standing (no liquidation etc.)
Tender Overview
Organization: Rural Development Department, Bihar. Procurement: High Mast Lighting Tower for large area with LED Flood Lighting System (Q3). Location: Samastipur, Bihar 848101. Estimated Value/EMD: Not disclosed. Quantity flexibility: Purchaser may increase/decrease up to 25% of bid quantity during contract; delivery time adjusts with the extended period. Unique requirements: Functional service centers in each consignee state for carry-in warranty, 30-day establishment window post-award, dedicated toll-free service line, and an escalation matrix.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower with LED Flood Lighting System for large areas.
- Delivery & scope: Quantity adjustment up to 25% during contract; delivery period tied to original delivery order with calculated extension rules.
- Service capability: Must have a Functional Service Centre in the State of each consignee location within 30 days of award; evidence of centre required for payment.
- Support & contacts: Dedicated toll-free service number and Escalation Matrix for service support.
- Warranty nuance: On-site vs carry-in warranty terms to be clarified; ATC requires service accessibility and timely support.
- BOQ: No items listed; no specific technical specs provided in tender data.
Terms, Conditions & Eligibility
- Financial standing: Bidder must not be in liquidation or similar proceedings; provide undertaking.
- ATC requirements: Establish service centre within 30 days of award; payment contingent on documentary evidence.
- OPTION CLAUSE: Right to modify quantity up to 25% during and after purchase order; delivery period adjusts accordingly.
- General compliance: Bidders must adhere to the at-source terms and provide the required service support framework.
Key Specifications
-
Product/service: High Mast Lighting Tower with LED Flood Lighting System
-
Delivery/Quantity: Up to 25% quantity variation permitted; delivery period recalculated per clause
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Service capability: Functional service center in each consignee state; establish within 30 days if not existing
-
Support: Dedicated toll-free service number and escalation matrix
-
Warranty: On-site or carry-in warranty terms to be clarified in ATC
Terms & Conditions
-
EMD amount not specified in data; bidders must submit standard bid security per ATC
-
Delivery schedule governed by original delivery order with 30-day establishment window for service centers
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Quantity flexibility up to 25% during and after contract with adjusted delivery timelines
Important Clauses
Payment Terms
Payment to be released after submission of documentary evidence of functional service centre and completion as per delivery terms
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD/penalties if delivery or service targets are not met; details to be provided in ATC
Bidder Eligibility
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Not under liquidation, bankruptcy, or court receivership
-
Demonstrable experience in supplying large-area LED lighting or high mast towers
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Adequate service infrastructure to establish or operate in Bihar within required timelines
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navin Kumar Thakur | 848117,gram panchayat raj shripurgahar west | Samastipur | Bihar | 848117 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9866175.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar projects (security lighting or large-area LED systems preferred)
Financial statements or 3-year turnover details
Bid security / EMD documents (if applicable to tender terms)
Technical bid documents and compliance statements
OEM authorization or dealership certificate (if applicable)
Proof of functional service centre or plan to establish within 30 days
Contact details for toll-free service line and escalation matrix
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for high mast lighting tender in Samastipur Bihar 2026?
Bidders should submit GST and PAN, experience proofs, financial statements, and EMD (if applicable). Include OEM authorizations and a plan for a functional service centre in Bihar within 30 days. Ensure compliance with the option clause enabling ±25% quantity variation.
What documents are required for Bihar LED lighting tender submission?
Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, bid security, technical compliance, OEM authorization, and proof of service center establishment or plan within 30 days of award.
What are the delivery terms for the Samastipur lighting tender?
Delivery period starts from the last date of the original delivery order; if quantity increases, time is adjusted by (increased/original) × original period, with a minimum of 30 days. Extensions possible up to the original delivery period.
What service requirements exist for Bihar lighting equipment procurement?
Bidder must have a functional service centre in each consignee state or establish one within 30 days of award; provide dedicated toll-free service number and escalation matrix for support.
Can the tender quantity be varied after award in Bihar lighting contract?
Yes, the purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement, and up to 25% during contract at contracted rates; delivery periods adjust accordingly.
What is required for payment terms in this Bihar lighting tender?
Payment is contingent on submission of documentary evidence of service centre readiness and compliance with delivery terms; exact payment milestones to be defined in ATC and contract.
What standards or brands are specified for the LED lighting system?
Tender data does not specify exact standards; bidders should reference IS/IEC for LED lighting and seek ATC clarification on brand/OEM requirements and any mandatory safety certifications during bid submission.
How to prepare for service support in Bihar high mast tender?
Prepare a dedicated toll-free number, escalation matrix, and a maintenance plan outlining response times, spare parts availability, and service visit schedules to meet the ATC service requirements.