Indian Army Regimental Flags & Brass Name Plates Tender Jabalpur Madhya Pradesh 2026

Tender Overview

The Indian Army (Department of Military Affairs) based in JABALPUR, MADHYA PRADESH invites bids for a multi-item procurement package comprising Regimental Flags in sizes 6x4 ft and 9x6 inches, Lancer Flags 14x11 inches, various Table Flags 9x6 inches, a Lancer Stand with Base, several Flag accessories, Brass Name Plates (Black and Red), and Red Velvet Cloth (24x42 inches) with itemized scope including supply, installation, testing and commissioning. The BOQ lists 14 items with no explicit quantities, indicating a multi-item, design-to-deliver project rather than a single commodity. The award will consider OEM capability, and delivery efficiency, with emphasis on quality and conformity to listed flag formats and materials. Unique aspects include ceremonial flag hardware and fabric finishing suitable for regimental use. The tender targets qualified suppliers able to demonstrate data sheet accuracy and post-award support capabilities. Emphasis on end-to-end supply and commissioning aligns with centralized procurement for defence aesthetics and uniformity.

Technical Specifications & Requirements

• Scope includes: Supply, Installation, Testing and Commissioning of all listed regimental and ceremonial flags and accessories as described in the BOQ terminology. Data Sheet alignment is mandatory to prevent bid rejection.
• Items include: Regimental Flags (6x4 ft, 9x6 inch variants), Regimental Lancer and Surya Command Flags (14x11 inch and 9x6 inch), Table Flags (9x6 inch) for Air Force, Navy, and Regiment, Brass Name Plates (Black and Red), and Rustam Velvet Cloth (24x42 inch). Vendors must provide matching fabric weights, finishing, and brass plate dimensions. The scope explicitly requires supply, installation, testing and commissioning, with a unified delivery plan for all items, and an emphasis on end-user certificate conformity.
• Data Sheet submission is mandatory; any mismatch between offered product specifications and submitted data sheet may lead to bid rejection. OEM data or authorized representation is required to validate product lineage and compatibility with regimental standards. There is no explicit performance metric or ISO/BIS standard cited in the tender text.
• Turnover prerequisites mandate three-year turnover benchmarks and OEM turnover criteria; bidders must demonstrate financial health and ongoing capability to sustain multi-item ceremonial procurement. The option clause allows quantity variation up to 25% at contracted rates, affecting delivery schedules and total value realization. The delivery timeline hinges on the original delivery order and potential extensions with minimum 30 days.

Terms, Conditions & Eligibility

• EMD details are not disclosed in the provided data; bidders should anticipate standard defence procurement processes including performance security and data sheet verification.
• End-User Certificate, GSTIN, PAN, cancelled cheque and EFT mandate are requested documents under the Vendor Code creation process. Data sheets must align with technical parameters; mismatches can lead to rejection.
• Turnover criteria require three-year average turnover for bidder and OEM; audited balances or CA certificates are acceptable. The terms permit contract quantity variation up to 25% and extend delivery time proportionally, with a minimum extension of 30 days. End-user documentation, bank mandates, and GST compliance are essential for bid submission.