Ministry Of Panchayati Raj Video Conferencing End Point Tender Sambalpur Odisha 1080p Recording ISI ISO 2025
Progress
Tender Overview
Organization: Ministry of Panchayati Raj, engaging for a Video Conferencing End Point solution in SAMBALPUR, ODISHA. Estimated scope includes a full endpoint with high-definition VC capabilities, including camera, microphones, and Wi-Fi connectivity. Key differentiators include on-site OEM warranty, 1080p recording capability, and content sharing during calls. Delivery and quantity flexibility up to 25% (option clause) may affect total value. The procurement focuses on PAC-only, with service and support commitments and mandatory OEM compliance to ensure reliable field service.
Technical Specifications & Requirements
- End Point Type with integrated VC system, supporting Video Conferencing System Resolution and Camera Type.
- Camera Positioning System and Optical zoom specified; system must enable sharing of video and graphics during calls.
- Microphone quantity and Wi-Fi Connectivity with specified connectivity type.
- Recording at 1080p on the end point; on-site OEM warranty required for a defined period.
- Minimum service expectations: dedicated/fon toll-free service number, escalation matrix, and a functional service center in the state of each consignee location or on-site warranty.
Terms, Conditions & Eligibility
- EMD and payment terms are referenced but not quantified in the data; bidders must verify at bid stage.
- Option clause allows quantity variation up to 25% of bid/contract quantity.
- Service & Support: establish or confirm a service center within 30 days of award; documentary evidence mandatory for release of payments.
- Mandatory documents include GST, PAN, ISO, and OEM compliance; technical compliance to be provided on OEM letterhead signed by the local manager.
- Additional ATC clauses require dedicated service contact and escalation matrix; carry-in or on-site warranty depending on product configuration.
Key Specifications
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Product: Video Conferencing End Point
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Resolution: VC System Resolution (exact value not specified in data)
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Camera: Type and Positioning System (exact model not specified)
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Optical Zoom: Specified in tender; value not disclosed
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Content sharing: Supported during video calls
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Microphones: Number of microphones supplied (exact count not specified)
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Connectivity: Wi-Fi connectivity; Type not specified
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Recording: 1080p recording on endpoint
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Warranty: On-site OEM warranty (year not specified)
Terms & Conditions
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Option clause permitting up to 25% quantity variation during and after contract
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Dedicated toll-free service support and escalation matrix required
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Functional Service Centre must exist in consignee state or be established within 30 days
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GST, PAN, and ISO documentation required; OEM compliance essential
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Technical compliance to be provided on OEM letterhead signed by local manager
Important Clauses
Payment Terms
Payment terms are not quantified here; bidders must verify during bid submission per the purchase order and ATC clauses.
Delivery Schedule
Delivery commencement tied to last date of original delivery order; option-driven extensions governed by the 25% quantity clause.
Penalties/Liquidated Damages
Not explicitly stated in provided data; typical government procurement practices apply; verify in bid documents.
Bidder Eligibility
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Functional service center presence in the state of the consignee or plan to establish within 30 days of award
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Dedicated toll-free service support availability and escalation matrix
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OEM authorization and technical compliance on OEM letterhead signed by local manager
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GST registration, PAN, and ISO documentation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | SAI INFOTEL SOLUTIONS PRIVATE LIMITED Under PMA | Make : poly Model : Poly G62 with Studio E60 with 3 Years Warranty | 28-10-2025 17:10:36 | |
| 2 | TALBROS TECHNOLOGIES PVT. LTD. Under PMA | Make : poly Model : Poly G62 with Studio E60 with 3 Years Warranty | 28-10-2025 17:20:51 | |
| 3 | UB COMMUNICATION Under PMA | Make : poly Model : Poly G62 with Studio E60 with 3 Years Warranty | 28-10-2025 16:48:55 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SAI INFOTEL SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : Video Conferencing End Point | |
| L2 | TALBROS TECHNOLOGIES PVT. LTD. Under PMA | Item Categories : Video Conferencing End Point | |
| L3 | UB COMMUNICATION Under PMA | Item Categories : Video Conferencing End Point |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Video Conferencing End Point (Q2) ( PAC Only )
Authority Records
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Documents 5
GeM-Bidding-8493209.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
ISO Certification documents (e.g., ISO 9001) if claimed
OEM Authorization/Manufacturer Authorization Letter
Technical compliance certificate on OEM letterhead signed by local manager
Evidence of service center presence or plan to establish within 30 days of award
Proof of capability for on-site warranty or service support including toll-free support details
Any prior experience certificates for similar video conferencing endpoint deployments
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Type of End Point | Point to Point, non upgradable |
| Specification | Video Conferencing System Resolution | 4K, 30 fps, 4K, 60 fps Or higher |
| Specification | Type of Camera | PTZ Or higher |
| Specification | Camera Positioning System | Automatic Voice Activated, Face Detection Or higher |
| Specification | Optical zoom | 10X, 12X, 20X, 22X, 30X Or higher |
| Specification | System supports sharing of video and graphics content during the video call | 1080p, 30fps, 1080p, 60fps, 4k, 30fps, 4k, 60fps Or higher |
| Specification | Number of microphone supplied | 1, 2, 3, 4, 5, 6, 7, 8 Or higher |
| Specification | Wi Fi Connectivity | Yes Or higher |
| Specification | If Yes, Type of Wi Fi Connectivity | Integrated Or higher |
| Specification | Recording @1080p on the end point | Yes, No Or higher |
| Specification | On Site OEM Warranty (Year) | 3, 5 Or higher |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for video conferencing endpoint tender in Sambalpur Odisha 2025?
Submit the OEM-compliant VC endpoint with 1080p recording capability, attach GST, PAN, and ISO certificates, provide OEM authorization, and prove service center readiness for Odisha. Ensure the 25% quantity option clause is understood and plan delivery timelines accordingly.
What documents are required for the Sambalpur VC tender submission?
Provide GST certificate, PAN card, ISO documentation, OEM authorization letter, technical compliance on OEM letterhead, proof of service center or establishment plan within 30 days, and service support details including toll-free numbers and escalation matrix.
What are the key technical specifications for the VC endpoint?
Endpoint must support high-definition VC with specified camera type and positioning, optical zoom, content sharing during calls, 1080p recording, and Wi-Fi connectivity; on-site OEM warranty is required, and dedicated service support must be available.
What is the delivery flexibility for this tender in Odisha?
The option clause allows up to 25% quantity variation during contract; delivery timelines commence from the last date of the original delivery order, with extended time calculated per clause and a minimum 30 days between adjustments.
What are the service center requirements for this procurement?
Bidder must have a functional service center in the state of the consignee location or establish one within 30 days of award; payment release is contingent on documentary evidence of the service center's readiness.
What certifications are mandatory for eligibility in this VC tender?
Mandatory documentation includes GST, PAN, and ISO certifications; additionally, OEM compliance documentation and a signed technical compliance certificate on OEM letterhead are required.
How is payment expected after delivery in this procurement?
Payment terms are subject to contract terms; bidders should prepare for standard government practice with milestone-based payments contingent on delivery acceptance and documentary evidence of service readiness, plus any specific terms outlined in the ATC.
What is required to prove technical compliance for this endpoint?
Technical compliance must be demonstrated via an OEM letterhead certificate signed by the local manager, detailing end-point features (resolution, camera, connectivity, recording, warranty) and alignment with IS0/ISO standards and product specifications.