Indian Army Procurement Ambala Cyl Head Gasket & Related Parts Tender 2025

Tender Overview

The procurement is led by the Indian Army (Department Of Military Affairs) in Ambala, Haryana for a broad category of vehicle parts including Cyl Head Gasket, Front Hub Inner Oil Seal, Door Handle Assembly, Relay Valve, Siren 24 V, Oil Seals, Knuckle Bearings, and related components. The BoQ lists 25 items with unspecified quantities, indicating a mixed-scope supply of goods rather than a single-item contract. The buyer reserves a 25% quantity adjustment during both initial and currency periods, at contracted rates. The scope is strictly “Only supply of Goods,” and OEM data sheets must align with bid submissions. An ISO 9001 requirement is noted for bidders or OEMs, signaling a quality-management expectation for the supplied parts. This tender emphasizes documentation rigor and consortium flexibility, while preserving delivery-time extension logic tied to option quantities.

Key differentiators include the option clause for quantity fluctuations, mandatory data-sheet verification, and End User Certificate handling. The tender’s location-based focus (Ambala, Haryana) and the breadth of auto components suggest a comprehensive maintenance parts package for government vehicles.

Technical Specifications & Requirements

• No formal technical specifications provided in the tender text.
• Scope of supply: Damper/Seals, Gaskets, Housings, Door hardware, Relay valves, Siren, Mirrors, Oil seals, Brakes components, and related cabinet items as listed in the category.
• Data Sheet requirement: bidders must upload a Data Sheet that matches offered products to avoid rejection.
• Standards/Certifications referenced: ISO 9001 is mentioned for bidder or OEM; ensure Quality Management System is in place.
• Consortium option: permitted with designated leader and joint responsibility.
• End User Certificate handling: Buyer-provided format if required.
• Payment/Delivery context: scope is goods-only with extended delivery guidance tied to option quantities.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25%, during both initial and currency periods.
• GST/Tax: Bidder to determine GST; reimbursement as per actuals or applicable rates, capped at quoted GST percentage.
• Documentation at bid: Include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
• Consortium: Allowed; all members equally responsible; an undertaking must accompany bid.
• ISO 9001: Required for bidder or OEM; ensures quality-management compliance.
• Delivery & Scope: Only supply of goods; Data Sheet verified; End User Certificate available in Buyer format if requested.
• Post-bid validation: Missing certificates/documents may lead to rejection; adherence to ATC/Corrigendum.