Indian Air Force Air Filter Elements Tender Ambala Haryana 2026 IS 550 Compliant Not Specified Year
Progress
RAKey Highlights
- • Up to 50% quantity variation allowed during contract execution with corresponding price adjustments
- • Delivery period calculations include a minimum 30-day extension when additional quantity is ordered
- • On-site delivery responsibility and workshop repair/calibration logistics fall to the bidder
- • Mandatory bidder uploads include acceptance certificate, GoI-compliant experience certs, OEM certificate, and Make in India declaration
- • No brand promotion by the buyer; bidders may propose any brand meeting the scope
- • No BOQ items listed; specificity relies on buyer scope of work and technical documentation
- • Ambala, Haryana location; IAF Department of Military Affairs procurement
Tender Overview
The Indian Air Force (IAF), Department of Military Affairs, seeks supply for AIR FILTER ELEMENTS-PRIMARY, SAFETY FILTER, FUEL FILTER, CARTRIDGE LUB OIL FILTER, ASSY OIL FILTER ELEMENT SPINION, RETURN LINE FILTER ELEMENT, PRESSURE LINE FILTER ELEMENT in Ambala, Haryana. Although the BOQ shows no items, the contract includes an option clause allowing up to 50% quantity variation at contracted rates. Delivery periods hinge on the original schedule with potential extensions calculated as (extended quantity ÷ original quantity) × original period, minimum 30 days. Bidder must align with buyer scope, deliver to the designated buyer site, and bear repair/calibration logistics if required.
- Organization: Indian Air Force
- Location: Ambala, Haryana
- Product scope: Primary and safety air filters, fuel filters, oil filters, and related assemblies
- Estimated value/EMD: Not specified
- Key differentiator: Flexible quantity variation up to 50% and extension rules; on-site delivery and workshop repair responsibilities
Technical Specifications & Requirements
- No formal technical specifications provided in the tender data; bidders should rely on the buyer’s scope of work and technical specification documents.
- Required documentation includes Acceptance certificate signed with firm stamp, Experience certificate per GoI guidelines, Past Performance in similar services/products (last 2 years), OEM certificate, Annual turnover certificate, and Make in India self-declaration (Class I/II).
- Bidders may propose any brand meeting buyer’s scope; no brand promotion implied by the purchaser.
- Bidder responsibilities include transporting items from buyer site to workshop if repair/calibration is needed; all tools/spares must be included in bid price.
- Delivery extension requests require prior notice with contract details, new delivery date, and rationale.
Terms, Conditions & Eligibility
- EMD: Not specified in the provided data; bidders must comply with standard EMD requirements as per buyer terms.
- Delivery: Delivery period starts after contract order date; extensions possible under the option clause with calculated time formula and minimum 30 days.
- Payment terms: Not specified in the tender data; payment terms will follow statutory/government norms once defined in contract.
- Documents: Mandatory uploads include acceptance certificate, GoI-governed experience certificates, OEM certificates, annual turnover, non-blacklisting declaration, and Make in India certificate; all with bidder signature and firm stamp.
- Liability: Successful bidder bears on-site delivery responsibility and any repair/calibration logistics; all costs must be included in the bid price.
- OTHER: No explicit BOQ items; extension of delivery requires formal request with contract number and delivery date.
Key Specifications
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Product category: AIR FILTER ELEMENTS-PRIMARY, SAFETY, FUEL, CARTRIDGE LUB OIL, OIL FILTER SPINION, RETURN LINE FILTER ELEMENT, PRESSURE LINE FILTER ELEMENT
-
Delivery to Indian Air Force site in Ambala, Haryana
-
Quantity: up to 50% variation allowed post-award
-
Extended delivery time: (additional quantity / original quantity) × original delivery period, minimum 30 days
-
Repair/calibration: bidder to manage items from buyer site to workshop; all costs included
-
No explicit ROQ/BOQ values; compliance relies on scope of work and acceptance certificates
Terms & Conditions
-
Option clause enables 50% quantity increase/decrease at contracted rates
-
Minimum 30-day extension applies when calculating additional delivery time
-
Bidder bears logistics, repair, and calibration costs for on-site items
Important Clauses
Payment Terms
Not specified in data; follow typical Government procurement terms and contract-specific provisions
Delivery Schedule
Delivery period begins from the last date of original delivery order; extensions require bidder notification with contract details
Penalties/Liquidated Damages
Not specified; penalties to be defined in contract based on delivery delays and performance
Bidder Eligibility
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Must upload Acceptance certificate and OEM certificates
-
Experience certificate per GoI guidelines with past performance in last 2 years
-
Annual turnover as per bid requirement and Make in India declaration
-
Non-blacklisting and GST/PAN compliance
Reverse Auction Schedule
Start
16-Oct-2026, 3:00 pm
End
17-Oct-2026, 3:00 pm
Duration: 24 hours
Reverse Auction Document
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Tender Data
Bid Details
Quantity
78
Category
FILTER FUEL
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
AIR FILTER ELEMENTS-PRIMARY , AIR FILTER ELEMENTS- SAFETY , FILTER FUEL , CARTRIDGE LUB OIL FILTER , ASSY OIL FILTER ELEMENT SPINION , RETURN LINE FILTER ELEMENT , PRESSURE LINE FILTER ELEMENT
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
AMBALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMBALA | AMBALA | - | - | 17 | 30 | - |
Authority Records
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Documents 11
GeM-Bidding-9916448.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
Required Documents
Acceptance certificate signed by bidder with firm stamp
Experience certificate as per GoI guidelines
Past Performance certificate for similar services/products (last 2 years)
OEM certificate as per bid requirement
Annual turnover certificate (bidder/OEM)
Non-blacklisting undertaking
Self-declaration to avail Make in India benefits (Class I / Class II)
GST registration and PAN details
Any other technical bid documents as specified by buyer
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for air filter elements tender in Ambala with IAF?
Bidders must submit Acceptance certificates, GoI-compliant Experience certificates, OEM certificates, annual turnover proof, and non-blacklisting declarations. Include Make in India classification and GST/PAN documents. Ensure on-site delivery readiness and that the scope aligns with primary/safety air filters and related elements.
What documents are required for IAF air filter procurement in Haryana?
Required documents include signed Acceptance certificate, Experience certificate per GoI guidelines, Past Performance certificates for similar work (last 2 years), OEM authorization, annual turnover, Make in India declaration, and non-blacklisting; GST and PAN details should be provided.
What is the delivery extension rule for Ambala air filter tender?
The option clause allows up to 50% quantity variation. Extended delivery time is (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the buyer may further extend within contract constraints.
Are there brand restrictions for air filter elements in this IAF tender?
No brand-specific promotion by the buyer; bidders may propose any brand meeting the scope and technical needs as defined in the vendor’s acceptance and OEM documentation.
What standards or certifications are required for air filter bids in Haryana?
IS standards or other specific certifications are not listed; bidders must rely on OEM certificates, GoI experience guidelines, and Make in India declarations to demonstrate compliance.
What are the on-site responsibilities for the successful bidder?
Bidder must supply items to the buyer site and manage on-site repair/calibration logistics; all tools and spares required for repair should be included in the bid price.
What is the relevance of Make in India in this IAF procurement?
Bidder must provide a Make in India declaration (Class I/II supplier) to qualify; this supports domestic sourcing and compliance with government preference policies.
When is the payment typically processed for IAF air filter contracts?
Exact payment terms are not specified here; bidders should expect government procurement norms and contract-specific payment terms to apply after award, verification, and acceptance.