GEM

Gujarat Cancer & Research Institute Portable Ultrasound Machine Tender Ahmedabad 2025 – 8 ISI/CMC Related Terms

Bid Publish Date

12-Dec-2025, 3:37 pm

Bid End Date

27-Dec-2025, 5:00 pm

EMD

₹60,000

Value

₹20,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue12-Dec-2025, 3:37 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for non-manufacturer bids
  • • Functional Service Centre within Gujarat mandatory; establishment within 30 days if not present
  • • Escalation Matrix of service numbers must be provided
  • • 5-year Comprehensive Maintenance Contract post-warranty at ≤9% of contract price per year
  • • Performance security forfeiture risk if CMC is not accepted when called

Categories 3

ULTRASOUND ULTRASOUND MACHINE MACHINE

Tender Overview

Gujarat Cancer & Research Institute in Ahmedabad, Gujarat is seeking bids for a Portable Ultrasound Machine (V2) with an estimated value of ₹2,000,000 and an EMD of ₹60,000. The tender allows a 25% quantity variation during order placement and within the contract term. Bidders must upload the Data Sheet and provide OEM/Manufacturer Authorization documents. A functional state-wide service center is required, with establishment within 30 days of award if not pre-existing. The procurement emphasizes post-warranty support through a 5-year Comprehensive Maintenance Contract (CMC) at a rate not exceeding 9% of the contract price per annum. Eligibility includes proving service capabilities and escalation contacts.

Technical Specifications & Requirements

  • Product: Portable Ultrasound Machine (V2)
  • Estimated contract value: ₹2,000,000
  • EMD: ₹60,000
  • Data Sheet: required to be uploaded; must match offered specifications
  • OEM Authorization: mandatory for non-manufacturer bidders; provide full details
  • Service Center: must have a functional center in Gujarat; if not present, establish within 30 days of award
  • Escalation Matrix: mandatory service support contact list
  • Warranty & CMC: 5-year post-warranty maintenance at up to 9% of contract price per year; annual payment after service rendered
  • Performance security: forfeitable if CMC is not accepted when called

Terms, Conditions & Eligibility

  • Quantity: Purchaser may increase/decrease up to 25% of bid/contract quantity
  • Delivery window: calculated extension period based on additional quantity with minimum 30 days; original delivery timeframe remains baseline
  • Data Sheet mismatch: bids with unexplained parameter mismatches may be rejected
  • Payment terms: CMC payments to be settled annually after rendering services
  • Documentation: submit GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and data sheets
  • Warranty: on-site/Carry-in terms to be clarified; service center readiness is mandatory before award
  • Data verification: data sheet and product specifications must align exactly with offered model

Key Specifications

  • Product/service names: Portable Ultrasound Machine (V2)

  • Estimated value: ₹2,000,000

  • EMD amount: ₹60,000

  • Data Sheet: required and must match offered specifications

  • OEM authorization: required for non-manufacturer bidders

  • Service center: functional in Gujarat; establishment within 30 days if absent

  • CMC: 5 years post-warranty at max 9% of contract price per year

Terms & Conditions

  • 25% quantity variation rights at placement and during currency

  • Data Sheet alignment critical; mismatches may lead to rejection

  • CMC terms enforce post-warranty maintenance at specified rate

Important Clauses

Payment Terms

CMC payments to be made annually after rendering of services; rate not more than 9% of contract price per year

Delivery Schedule

Delivery period may extend if quantity is increased; minimum extension is 30 days; timing linked to last date of original delivery order

Penalties/Liquidated Damages

Performance security forfeiture if CMC acceptance is not undertaken when called by buyer

Bidder Eligibility

  • Bidder must provide OEM authorization or be the OEM itself

  • Must have or establish a functional service center in Gujarat within 30 days

  • Provide a complete Data Sheet that matches the offered machine specifications

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar portable ultrasound deployments

4

Financial statements (last 2-3 years)

5

EMD submission document (₹60,000; payment method details)

6

Data Sheet of offered portable ultrasound machine

7

OEM Manufacturer Authorization / Authorized Distributor details

8

Service center proof in Gujarat (or plan to establish within 30 days)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the portable ultrasound tender in Ahmedabad Gujarat 2025?

Bidders should submit GST, PAN, financial statements, and experience certificates along with the Data Sheet of the offered machine. Provide OEM authorization, proof of a Gujarat service center or plan to establish within 30 days, and the EMD of ₹60,000. Ensure data sheet matches the product exactly.

What documents are required for the Gujarat ultrasound tender bid 2025?

Required documents include GST certificate, PAN, last 3 years financials, experience certificates of similar ultrasound deployments, EMD payment receipt, Data Sheet, OEM authorization, and service center proof in Gujarat; vendor must confirm data sheet alignment with the offered model.

What are the post-warranty maintenance terms for the ultrasound equipment?

A Comprehensive Maintenance Contract (CMC) is required for 5 years after warranty, at a rate not exceeding 9% of the contract price per year, with annual payments after service delivery; failure to accept CMC may trigger performance security forfeiture.

What is the quantity variation permitted in this tender in Gujarat?

Purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract at the contracted rates; delivery extensions follow the defined escalation logic with minimum 30 days.

What is the estimated value and EMD for the ultrasound tender in Ahmedabad?

Estimated contract value is ₹2,000,000 with an EMD of ₹60,000. Ensure payment details for EMD submission are clear, and attach the EMD document with the bid package.

What are the essential service center requirements for Gujarat bidders?

Bidder must have a functional Service Centre in Gujarat; if not existing, it must be established within 30 days of award. Documentary evidence of the service center is required for bid submission.

How is delivery timeline influenced by quantity changes in this tender?

Delivery period extends based on the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; original delivery period governs the baseline, with permissible extensions during the option clause.

Which standards or certifications are mandatory for the portable ultrasound Bid?

The tender requires Data Sheet alignment; OEM authorization is mandatory for resellers; service center presence and escalation matrix are required, plus post-warranty CMC terms, though explicit ISI/ISO standards are not listed in the data.

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