Punjab National Bank Note Sorting Machines (V2) Tender Dehradun Uttarakhand ISO 9001 2025
Bid Publish Date
20-Dec-2025, 5:04 pm
Bid End Date
06-Jan-2026, 5:00 pm
Location
Progress
Quantity
2
Bid Type
Two Packet Bid
Key Highlights
- • ISO 9001 certification mandatory for bidder or OEM
- • BIS/type test certificates and approvals required with bid
- • Dedicated toll-free service number and escalation matrix
- • 30-day deadline to establish service center if not present
- • 25% quantity variation right during contract and extended delivery time rules
- • Material Test Certificate required; buyer lab results govern acceptance
- • Delivery and payment terms linked to delivery period and project schedule
- • No BOQ items; emphasis on compliance and post-sale support
Categories
1
Tender Overview
Punjab National Bank in Dehradun, Uttarakhand invites bids for the procurement of Note Sorting Machines (V2). The notice indicates a multi-item note processing category with an emphasis on serviceability and compliance rather than a listed quantity or value. Tender terms allow quantity adjustments up to 25% during contract execution and extended delivery timelines linked to the original schedule, ensuring flexible fulfillment. A strong emphasis on post-purchase support is evident through mandatory service centers and escalation protocols. The procurement targets vendors capable of ISO 9001 compliance and BIS/type test certification, signaling a quality-controlled, standards-driven supply chain. The tender’s geographic focus and standard requirements distinguish it as a regulatory-compliant, equipment-monitoring procurement for central banking operations.
Keywords to watch: tender in Dehradun, Punjab National Bank procurement, Note Sorting Machines (V2) bid 2025.
Technical Specifications & Requirements
- Product category: Note Sorting Machines (V2)
- Standards/Certifications: ISO 9001 certification; BIS/type test certificates; OEM authorizations where applicable
- Documentation: Material Test Certificate required with supply; upload of all relevant BIS/IS certificates and approvals
- Service/Support: Functional Service Centre in each consignee state (30 days post award to establish if not existing); dedicated toll-free service number; formal escalation matrix
- Delivery/Acceptance: Delivery terms accommodate a 25% quantity variation; acceptance may rely on buyer lab tests and material conformity
- Quality/Compliance: Buyer lab results govern acceptance; ensure ISO 9001 and BIS/type test compliance for the offered equipment
Terms, Conditions & Eligibility
- Option Clause: Quantity may increase/decrease by up to 25% during contract; extended delivery timelines computed from original delivery period with minimum 30 days
- Service Centers: Must have functional centers in the relevant state or establish within 30 days of award; payment contingent on evidence of service capability
- Certification: ISO 9001 certification mandatory; BIS/type test certificates and other prescribed certificates must be uploaded with bid
- Material Test Certificate: Provide with supply; buyer lab results are final for acceptance
- Warranty/Support: On-site or carried-in warranty terms as specified; ensure escalation matrix is documented
Key Specifications
-
Product/service: Note Sorting Machines (V2) under PNB procurement
-
Quantities: Not specified in BOQ; subject to 25% option clause
-
Standards: ISO 9001; BIS/type test certificates; IS/IEC if specified by Bid
-
Quality: Material Test Certificate required; buyer lab validation decisive
-
Delivery: Flexible per original/extended delivery period with minimum 30 days
-
Warranty/Support: On-site or carry-in warranty; dedicated service center in state
Terms & Conditions
-
Option clause permits ±25% quantity changes during contract
-
Functional service centers must exist or be established within 30 days
-
ISO 9001 and BIS/type test certificates are mandatory
-
Material Test Certificate to accompany delivery; buyer lab controls acceptance
Important Clauses
Payment Terms
Payment terms aligned with delivery/supply acceptance as per contract; documentation evidence of service capability required for release
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time calculated by (increased quantity/original quantity) × original days, min 30 days
Penalties/Liquidated Damages
Not explicitly stated; LAB test results and delivery adherence govern acceptance and potential penalties per ATC
Bidder Eligibility
-
Proven experience in supplying note processing equipment or similar banking sector hardware
-
Demonstrated ISO 9001 certification and BIS/type test readiness
-
Presence or ability to establish service centers in the bidder’s selected consignee states
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Note Sorting Machines (V2) (Q2)
Authority Records
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Documents 2
GeM-Bidding-8639485.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates (relevant to note processing equipment)
Financial statements (yearly turnover evidence)
EMD/Security deposit (method and amount as per ATC, if applicable)
Technical bid/documentation for ISO 9001 and BIS/type test certificates
OEM authorization or dealership certificate (if applicable)
Material Test Certificate to accompany supply
Corrigendum Updates
1 Update Update
Extended Deadline
06-Jan-2026, 5:00 pm
Opening Date
06-Jan-2026, 5:30 pm
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for the Note Sorting Machines tender in Dehradun 2025
Bidders must submit GST, PAN, experience certificates, financials, EMD documents, and ISO 9001 plus BIS/type test certificates. Ensure OEM authorization if required and Material Test Certificate with delivery. The tender allows up to 25% quantity variation and requires a functional service center in the state.
What documents are required for the PNB note sorting equipment bid 2025
Required documents include GST registration, PAN, annual financial statements, experience certificates for banking equipment supply, ISO 9001 certification, BIS/type test certificates, OEM authorization, and Material Test Certificate. Upload all certificates with the technical bid and ensure service capability proof.
What standards must the note sorting machine meet for this tender
Offer must be ISO 9001 certified; BIS/type test certificates and any product-specific approvals outlined in the bid documentation. Material Test Certificate is mandatory for supply and the buyer lab results govern acceptance of the equipment.
What is the delivery flexibility for quantity under this PNB tender
The contract permits a ±25% quantity variation during order placement and throughout the contract. Delivery time adjusts proportionally: (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.
When will service centers need to be established for this bid
If a local service center exists, it remains; otherwise the bidder must establish one within 30 days of award. Payment is released after documentary evidence of service capability is provided to the bank.
Which certificates are mandatory to accompany the bid submission
Mandatory certificates include ISO 9001, BIS/type test certificates, OEM authorization (if applicable), and Material Test Certificate. Ensure all certificates are uploaded with the bid and verify any additional certificates specified in the Product Specification.
What is the role of buyer lab testing in acceptance
Buyer’s lab tests determine acceptance; the Material Test Certificate and lab results are decisive. Suppliers must ensure material conformity and pass all prescribed tests to qualify for payment and delivery acceptance.
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Documents 2
GeM-Bidding-8639485.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS