Annual Maintenance Service - Photocopier Machine - Photocopier Machine; Canon; Neither OEM nor ASP
Cbic Central Board Of Indirect Taxes & Customs
MUMBAI, MAHARASHTRA
Posted:
23 December 2025
Closed:
2 January 2026
GEM
GEM
Indian Army Photocopier Canon Annual Maintenance Tender Pune Maharashtra 410301 2026
Bid Publish Date
13-Jul-2026, 8:35 pm
Bid End Date
23-Jul-2026, 9:00 pm
Value
₹2,58,000
Location
Progress
Issue13-Jul-2026, 8:35 pm
AwardPending
Quantity
3
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for the annual maintenance service of Canon photocopier machines at Pune, Maharashtra (410301). Estimated value is ₹258,000. The scope covers ongoing maintenance, service support, and software/hardware upkeep for Canon devices. The tender emphasizes a local service presence with an office in the state of the consignee and requires the bidder to meet financial and certification criteria. A unique compliance clause mandates a Malicious Code Certificate to ensure hardware/software integrity, protecting against embedded threats. Absence of BOQ items indicates a service contract rather than product supply.
Technical Specifications & Requirements
- Product/service: Annual Maintenance Service for Canon photocopier machines (office equipment maintenance)
- Location: Pune, Maharashtra
- Estimated value: ₹258,000; no BOQ quantities published
- Service provider requirement: office location in the state of consignee (documentary evidence required)
- Compliance: bidder must upload certificates and provide a Malicious Code Certificate confirming no embedded malware
- Eligibility hints: bidder financial standing, non-liquidation status, and ability to submit required bid documents
- Other context: no explicit technical performance metrics or IS/standards specified in the available data
Terms, Conditions & Eligibility
- EMD: not disclosed in the data
- Financial standing: bidder must not be under liquidation or bankrupt; upload undertaking
- Documentation: ensure upload of all required certificates and bid documents per ATC/ Corrigendum
- Malicious code: mandatory certificate certifying absence of embedded malicious code in hardware/software
- Local presence: service provider office must exist in the consignee’s state; documentary evidence required
- Language: ensure compliance with buyer-added terms and any additional ATC
- Warranty/penalties: not detailed in the available information; refer to ATC for specifics
Key Specifications
-
Product/service names: 'Annual Maintenance Service' for 'Canon photocopier machines'.
-
Estimated value: ₹258,000.
-
Delivery/Service location: Pune, Maharashtra.
-
Eligibility context: office must be located in the consignee state; documentary evidence required.
-
Security/compliance: mandatory 'Malicious Code Certificate' for embedded software.
Terms & Conditions
-
EMD details not disclosed; verify in the tender documents.
-
Office of service provider must be located in Maharashtra with documentary evidence.
-
Mandatory Malicious Code Certificate to prevent malware in hardware/software.
Important Clauses
Payment Terms
Not specified in available data; consult ATC for payment schedule and milestones.
Delivery Schedule
Not specified; this is an annual maintenance service contract pending detailed terms.
Penalties/Liquidated Damages
Not specified in the provided data; refer to buyer-added ATC for LD terms.
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide an undertaking.
-
Must have a service presence in Maharashtra with documentary evidence.
-
Submit all bid documents requested in ATC/Corrigendum, including Malicious Code Certificate.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance Service - Photocopier Machine - Photocopier Machine; Canon; Neither OEM nor ASP
Delivery Details
Delivery Locations
1
Delivery Cities
Pune
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Pune | Pune | - | - | 3 | - | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9510586.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
Proof of service-provider office located in Maharashtra (documentary evidence).
2
Undertaking confirming not under liquidation, court receivership, or bankruptcy.
3
All certificates/documents requested in the Bid Document/ATC/Corrigendum.
4
Malicious Code Certificate confirming absence of embedded malicious code in offered hardware/software.
5
Any OEM authorization or certificates demonstrating capability to service Canon photocopiers (if applicable).
6
Bidder’s financial statements and any additional bid-specific documents requested
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the Canon photocopier AMC in Pune Maharashtra 2026?
Bidders must satisfy local presence in Maharashtra, submit the Malicious Code Certificate, and upload all bid documents per ATC. Ensure financial standing, avoid liquidation, and provide documentary evidence of service capability in the state. Follow the official portal instructions for bid submission.
What documents are required for the Indian Army photocopier maintenance tender?
Required docs include proof of Maharashtra office, undertaking on financial standing, Malicious Code Certificate, and all certificates requested in the Bid Document/ATC. Additional OEM authorizations or service credentials for Canon devices may be needed as per ATC.
What are the technical requirements for Canon photocopier AMC in this tender?
Specific technical specs are not published; the contract covers annual maintenance for Canon photocopier machines. Expect service coverage, preventive maintenance, spares, and software updates as part of standard AMC, with compliance to the Malicious Code Certificate.
What is the estimated contract value for the Pune tender 2026?
The estimated value is ₹258,000 for the annual maintenance service of Canon photocopier machines in Pune, Maharashtra. Bidders should align pricing to this value and provide detailed cost breakdowns in the financial bid as per ATC guidance.
When is the bid submission deadline for the Indian Army photocopier AMC?
Deadline details are not provided in the available data. Bidders should refer to the official tender document and ATC for the exact submission deadline, required formats, and submission portal steps.
What standards or certifications are required for this maintenance tender?
Explicit standards are not listed in the data. The bid requires a Malicious Code Certificate and general bid certificates per ATC. Vendors should ensure ISO/IEC or vendor-specific certifications are aligned if requested in the detailed ATC.
What is required to prove financial stability for this Indian Army tender?
Provide an undertaking confirming no liquidation or bankruptcy and furnish financial statements or equivalent proof of financial health as required in the ATC. This supports eligibility alongside the Maharashtra office proof.
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Documents 4
GeM-Bidding-9510586.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS