TenderDekho Logo
GEM

West Central Railway Housekeeping & Running Room Maintenance Tender Bhopal MP 2025 - CCTV AMC, Pest Control, Linen Washing & General Maintenance

Bid Publish Date

31-Dec-2025, 4:02 pm

Bid End Date

21-Jan-2026, 5:00 pm

EMD

₹1,79,500

Value

₹89,65,482

Location

BHOPAL , MADHYA PRADESH

Progress

Issue31-Dec-2025, 4:02 pm
Corrigendum12-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Categories 16

SERVICES CITY SURVEILLANCE CAMERA LINEN WATER LEVEL RECORDER GARDENING ARCHERY BOW STRINGS BRINJAL FLORICULTURE AND SILVICULTURE BIRD SPIKE OFFICE MANAGEMENT FACILITY SERVICE SCRIPT WRITING BOOK TREES, PLANTS AND SHRUBS HOSPITALITY RELATED SERVICES LAPAROSCOPIC INSTRUMENTS

Tender Overview

West Central Railway invites bids for a comprehensive Housekeeping & Running Room Management contract in Bhopal, Madhya Pradesh. The scope spans running room upkeep, Lenin management, call book serving, garden care, gatekeeping, cleaning, and linen washing across multiple schedules, plus annual pest control and CCTV maintenance. Estimated contract value is ₹8,965,481.51 with an EMD of ₹179,500. Bidders must study the attached schedule and fill Annexures B1, B, XVIII, G accurately. Quantity and duration flexibility allow up to 25% adjustment per the GCC terms. The tender emphasizes adherence to Railway Service Contract 2018 guidelines and site verification before quoting. This procurement targets experienced service providers capable of multi-venue housekeeping and facility management for railway running rooms.

Technical Specifications & Requirements

  • Service categories: complete housekeeping and running room management, Lenin management, call book handling, gardening, gatekeeping, cleaning & sweeping, washing of linen; plus AMC for CCTV cameras at Bina Running Room and pest control (one treatment per month for two years).
  • Location coverage: Running Room facilities within West Central Railway zones; primary site in Bhopal, MP with extension to Bina as per schedules.
  • Financials: Estimated value ₹8,965,481.51; EMD ₹179,500; EMD submission via Fixed Deposit Receipt (FDR) in the name of SR.DFM/WCR/Bhopal; hard copy due within 5–7-10 days of bid end/open date. Bidders must comply with Railway GCC 2018 service contract terms.
  • Documentation & compliance: complete tender formats, site certificate, and annexures; MSME exemptions for EMD may apply if supported by MSME certificates under relevant agencies.
  • Standards & approvals: bidders must review tender document and provide evidence of site inspection; non-submission of required documents leads to cancellation.

Terms, Conditions & Eligibility

  • EMD requirement: ₹179,500; exemptions may apply for MSMEs with valid MSME certification under “Housekeeping and cleaning”; upload MSME certificate to claim exemption.
  • Contract scope variance: quantity/duration may change up to 25% before award and after issuance; bidders must accept revisions.
  • Documentation: submit Annexures B1, B, XVIII, G; upload scanned EMD proof; provide hard copy of EMD within 5–10 days post bid end/open date; incomplete submissions are rejected.
  • Pre-quote action: conduct site visit and obtain site-in-charge certificate; bid may be cancelled if not uploaded.
  • GCC compliance: bid governed by Railway GCC of Service Contract 2018; read tender document in full for eligibility.

Key Specifications

    • Service scope: complete housekeeping, running room management, Lenin management, call book serving, gardening, gatekeeping, cleaning & sweeping, linen washing
    • Additional schedules: Pest control (one treatment/month for 2 years) at running rooms; AMC for CCTV system at Bina Running Room
    • Estimated contract value: ₹8,965,481.51; EMD: ₹179,500
    • Location: running room facilities within West Central Railway (Bhopal, MP) and Bina, with site verification required
    • Tender governance: Railway GCC of Service Contract 2018; bidders must study PDF tender and Annexures; site certificate required

Terms & Conditions

  • EMD of ₹179,500; MSME exemption possible with valid certificates

  • Quantity/duration may vary up to 25% before award

  • Submit Annexures B1, B, XVIII, G; upload EMD proof; provide hard copy within 5-10 days

Important Clauses

Payment Terms

Payment will follow Railway GCC 2018 terms; no explicit schedule in data; bidders to confirm in tender documents

Delivery Schedule

No fixed delivery calendar provided; site inspection certificate required; adjustments permissible up to 25%

Penalties/Liquidated Damages

Not explicitly stated here; likely governed by Railway GCC 2018; bidders should review for LD provisions

Bidder Eligibility

  • Experience in multi-service contract provision (housekeeping, security, linen washing)

  • Financial stability evidence (turnover as per tender)

  • MSME status for EMD exemption (where applicable) with proper certificates

Past Similar Tenders (Historical Results)

5 found

Custom Bid for Services - Outsourcing of Running Room activities at UCLJ for a period of twenty two

South Central Railway

Posted: 27 March 2025
Closed: 21 April 2025
GEM

Custom Bid for Services - Schedule A01: Deployment of staff for preparation and serving of meal, Ho

West Central Railway

BHOPAL, MADHYA PRADESH

Posted: 16 May 2025
Closed: 6 June 2025
GEM

Custom Bid for Services - Schedule- A01:- Serving of Food, utensil , kitchen with supervisor

West Central Railway

BHOPAL, MADHYA PRADESH

Posted: 13 May 2025
Closed: 3 June 2025
GEM

Custom Bid for Services - Outsourcing of running room activities at Nandalur for a period of Two Ye

South Central Railway

Posted: 14 October 2025
Closed: 5 November 2025
GEM

Custom Bid for Services - Complete Management of Running Room inclusive of provision of subsidized

Western Railway

BHAVNAGAR, GUJARAT

Posted: 16 July 2025
Closed: 6 August 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar housekeeping/service contracts

4

Financial statements (turnover evidence)

5

EMD submission receipt or evidence (FD/RD) as per GCC-03/2018

6

Technical bid documents and annexures B1, B, XVIII, G

7

OEM authorizations (if applicable) and site inspection certificate

8

MSME certificate (for EMD exemption, if claimed)

Corrigendum Updates

2 Updates
#1

Update

12-Jan-2026
#2

Update

12-Jan-2026

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for West Central Railway housekeeping tender in Bhopal 2025?

Bidders must complete Annexures B1, B, XVIII, G, submit EMD ₹179,500 via approved FDR in the name of SR.DFM/WCR/Bhopal, and attach site verification certificate. Review Railway GCC 2018 terms, and ensure MSME exemptions if eligible. Upload hard copy within 5-10 days after bid end/open date.

What documents are required for WCR running room maintenance bid 2025?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD proof, technical bid annexures, OEM authorizations (if applicable), and site inspection certificate. MSME certificate can exempt EMD; ensure proper submission to claim exemption.

What are the technical scope details for the Bhopal tender?

Scope covers complete housekeeping and running room management, Lenin management, call book services, gardening, gatekeeping, cleaning, sweeping, and linen washing; pest control monthly for two years, plus CCTV AMC for Bina Running Room as per attached schedules.

When is the EMD submission deadline for this WCR bid?

EMD must be submitted with bid; hard copy to reach within 5-10 days of bid end/open date. If not provided, the bid is regarded as without EMD and rejected; ensure scanned EMD proof uploaded.

What is the contract quantity flexibility for this tender?

The contract allows up to a 25% increase or decrease in quantity or duration before award and after issuance, as per attached generic option clause. Bidders must accept revised scope if adjusted.

What standards govern this railway service contract in 2018 terms?

Bid governance follows Railway GCC of Service Contract 2018; bidders must read the complete tender document to ensure compliance with all clauses, including EMD, site verification, and annexure submissions.

Are MSMEs eligible for EMD exemption in this tender?

Yes, MSMEs under listed agencies may be exempt from EMD if they upload valid MSME certificates issued by the Ministry of MSME under the Housekeeping and Cleaning category; ensure certificate is uploaded with bid.

What is the estimated value and EMD amount for this WCR tender?

Estimated contract value is ₹8,965,481.51; the EMD is ₹179,500. Submit EMD as FD/RD, with hard copy delivery within 5-10 days post bid end date; ensure proof is uploaded with bid.