Mahanadi Coalfields Limited Fire Detection, Alarm, Hydrant & Sprinkler AMC Tender Jharsuguda Odisha 2026
Bid Publish Date
07-Sep-2026, 4:04 pm
Bid End Date
17-Sep-2026, 5:00 pm
EMD
₹58,900
Value
₹47,11,691
Location
Progress
Tender Overview
Organization: Mahanadi Coalfields Limited (Coal India Limited arm) in Jharsuguda, Odisha seeks an AMC/CMC for integrated fire safety systems including Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler installations. Estimated value: ₹4,711,691 with an EMD: ₹58,900. Tender scope allows a 25% variation in contract quantity or duration at issue time or post-issuance, with service contracts potentially expanding scope by up to 25% with supplier consent. The procurement emphasizes compliance with Make in India and MSE preferences as applicable. Unique aspects include a combined maintenance contract for multiple fire safety subsystems and alignment with Centre policies for domestic sourcing. This opportunity targets bidders capable of end-to-end maintenance and support for municipal-grade fire protection networks within a coal mining context.
Technical Specifications & Requirements
- Product category: AMC/CMC for Fire Detection, Fire Alarm, Fire Hydrant, and Sprinkler systems.
- Scope notes: Integrated maintenance covering detection devices, alarm signaling, hydrant network, and sprinkler execution/servicing.
- Financials: Estimated value ₹4,711,691; EMD ₹58,900.
- Variation clause: Quantity and/or duration may be increased up to 25%; post-contract issuance same limit applies.
- Policies: Preference for MSEs with manufacturing status for goods; Make in India compliance with local content norms (50% local content for Class 1 suppliers where applicable).
- Contractual notes: Sub-contracting restrictions apply; successful bid remains liable for performance.
- Location relevance: Tender tied to Jharsuguda, Odisha (768201) and relates to coal mining safety operations.
Terms & Eligibility
- EMD: ₹58,900 to accompany bid, terms not further specified in the excerpt.
- Delivery/Service obligations: Not explicitly quantified; variations allowed up to 25%.
- Purchase preferences: MSE preference and Make in India preference for bids under ₹200 crore; OEM/local content certificates required to claim preferences.
- Documentation expectations: Documentation must substantiate MSE status or local content claims; supplier must be capable of end-to-end AMC/CMC execution for fire safety systems.
- Contractor responsibilities: No assignment or sub-contracting without prior written consent; liable jointly with any assignee/sub-contractor.
Key Specifications
-
Product/service names: Fire Detection, Fire Alarm, Fire Hydrant, Sprinkler AMC/CMC
-
Quantities: not specified in BOQ; total estimated value indicates scope
-
EMD amount: ₹58,900
-
Experience: demonstrated capability to maintain integrated fire safety systems
-
Quality/standards: not explicitly stated in provided data; bidders should reference relevant fire safety standards if available in full tender
Terms & Conditions
-
EMD of ₹58,900 required with bid submission
-
Contract quantity/duration may be increased by up to 25%
-
Sub-contracting requires prior written consent from buyer
-
MSE purchase preference and Make in India local content rules apply for eligible bidders
-
Bidder remains liable for performance despite any sub-contractor involvement
Important Clauses
Payment Terms
No explicit payment schedule provided in excerpt; terms align with standard government procurement, contingent on contract award and delivery milestones
Delivery Schedule
Delivery/delivery milestones not detailed in provided data; variation up to 25% may impact schedule depending on contract issuance
Penalties/Liquidated Damages
Not specified in available text; typical Ld clauses may apply for delays per contractual terms
Bidder Eligibility
-
Eligible bidders must demonstrate capability to service integrated fire safety systems (detection, alarm, hydrant, sprinkler)
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Must be able to claim MSE preference if applicable and provide OEM/local content certificates when requested
-
Compliance with assignment/sub-contracting restrictions; must accept joint and several liability
Tender Data
Bid Details
Quantity
24
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
32
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jharsuguda
Delivery Pincodes
768211
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pramod Swarnkar | 768211,Office of the Chief General Manager, Mahanadi Coalfields Limited, Lakhanpur Area, At/PO Bandhbahal, Via, Belpahar | Jharsuguda | Odisha | 768211 | 24 | - | - |
Authority Records
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Documents 8
GeM-Bidding-9856556.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar AMC/CMC projects
Financial statements and turnover information
EMD payment receipt or proof
Technical bid documents showing scope of services
OEM authorization/authorization letters for fire safety products
Any required local content or Make in India certificates if claiming preferences
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for Odisha fire safety AMC in Jharsuguda 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹58,900 with the technical bid. Ensure OEM authorization and Make in India/local content certificates if claiming preferences. Understand the 25% scope variation clause before bidding and confirm ability to maintain fire detection, alarm, hydrant and sprinkler systems.
What documents are required for Mahanadi Coalfields fire tender
Required documents include GST registration, PAN, prior experience certificates for similar AMC/CMC, financial statements, EMD proof, technical bid documents, OEM authorizations, and any local content certificates if claiming Make in India preferences. Ensure eligibility criteria are clearly demonstrated in the submission.
What are the eligibility criteria for the fire safety tender in Jharsuguda
Eligibility requires demonstrated capability to maintain integrated fire safety systems (detection, alarm, hydrant, sprinkler). Must provide OEM authorization and, if claiming Make in India, a 50% or relevant local content certificate. MSE preference may apply if bidder is manufacturer/supplier of offered goods or services.
What is the EMD amount for the Odisha fire tender 2026
The EMD amount is ₹58,900. Bidder must submit payment proof along with the bid. Ensure the EMD is in the format required by the tendering organization, typically bank transfer or online payment as specified in the bid documents.
What delivery terms apply to the 25% variation clause in the contract
The contract allows a variation of up to 25% in quantity or duration at the time of contract issue, and post-issuance. Suppliers must acknowledge and accommodate potential scope or timeline changes while maintaining performance commitments for the AMC/CMC of fire safety systems.
What Make in India/local content requirements apply to this tender
For bids under ₹200 crore, Class 1 local suppliers may receive preference if they provide OEM certificates showing the percentage of local content and locations where value addition occurs. Claiming preference requires submitting the appropriate OEM/local content certificate with bid documentation.