Northern Coalfields Limited Facility Management Services Lump-Sum Tender India 2025 - EMD ₹16300, Estimated Value ₹2.60 Cr
Bid Publish Date
18-Oct-2025, 1:36 pm
Bid End Date
28-Oct-2025, 2:00 pm
EMD
₹16,300
Value
₹25,97,156
Location
Progress
Quantity
1
Bid Type
Single Packet Bid
Categories
8
Tender Overview
Northern Coalfields Limited invites bidders for Facility Management Services - LumpSum Based covering day-to-day maintenance of telephone lines, LAN networks, E&T system support at Block B Project. Estimated value is ₹2,597,155.45 with EMD ₹16,300. Scope includes cable cutting/jointing, telephone line maintenance across colonies, offices and mines, repair of telephone sets, MDF work, console tasks, earthing, Laying/dismantling of OFC/LAN/CCTV cables, and system-related assistance. The contract allows up to 25% quantity/duration adjustment; service support via dedicated toll-free number is required. Location and project specifics align with Northern Coalfields Limited operations.
Technical Specifications & Requirements
- Comprehensive scope includes: Cutting/jointing various telephone cable sizes; colony/office/mines line maintenance; telephone set repairs; MDF-related tasks; telephone console work; battery banks maintenance; E&T earth/ power works; CCTV, RFID cable laying; LAN/OF C cable and network support; assistance in printers, computers, biometric systems; minor software issues.
- Skilled manpower must hold Matriculate + Diploma (3 years) in Computer/Electronics/Telecom/Electrical related trades; unskilled personnel must be literate. Tools and tackles listed will be provided by the contractor; no reimbursement for tools. Contractor responsible for all incidental E&T tasks not specifically in BOQ.
- Dedicated service support channel and on-site supervision requirements imply operational readiness and trained personnel for E&T and System Department tasks.
Terms, Conditions & Eligibility
- EMD: ₹16,300 (payment terms per tender rules).
- Experience: minimum competency in E&T/telecom maintenance for industrial sites; skilled manpower with relevant diplomas; staffing adequacy to handle colony, office, and mine area maintenance.
- Delivery/Timeline: execution within contract scope with up to 25% flex at issue; continued performance during term with adherence to safety and site access rules.
- Payment terms: standard government-tender cycle; detailed terms to be provided in the final contract; no separate reimbursements for provided tools.
- Documentation: standard bid submissions including GST, PAN, experience certificates, financials, and OEM authorizations if applicable.
- Warranty/penalties: penalties and performance measures to be defined in contract; ensure compliance with site safety and E&T standards.
Key Specifications
-
Scope includes: cutting/jointing of telephone cables; colony/office/mines line maintenance; repairing telephone sets; MDF work; telephone console work; earthing and power supply works for E&T equipment
-
LAYING/DISMANTLING: Telephone, OFC, LAN, CCTV, RFID cables; loading/unloading of materials from stores
-
Manpower requirements: Skilled staff with Matric + Diploma (3-year) or relevant trade; unskilled literate workers; contractor-provided tools listed (no extra reimbursement)
Terms & Conditions
-
EMD amount and payment terms as per tender; ensure submission with bid
-
25% quantity/duration adjustment allowed at contract issue and pre/post issuance
-
Dedicated service-support channel required (toll-free/OEM/Supplier support)
Important Clauses
Payment Terms
Payments typically follow contract milestones; EMD to be submitted with bid; final payment terms to be defined in contract.
Delivery Schedule
Scope requires ongoing maintenance across colonies, offices, and mines; no explicit interim milestones provided; adherence to site access and safety protocols.
Penalties/Liquidated Damages
Penalties to be specified in the final contract based on performance and service levels; ensure compliance with E&T department requirements.
Bidder Eligibility
-
Past experience in E&T/telecom maintenance in industrial/mining environments
-
Evidence of skilled personnel with 3-year diploma in relevant trades
-
Financial solvency and GST registration
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Industrial; Assistance in day to day maintenance of Telephone lines, Internet lines-LAN network and other E&T-System department work at Block B Project; Consumables to be provided by service provider (in..
Authority Records
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Documents 6
GeM-Bidding-8487072.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for E&T/telecom maintenance
Financial statements (audit reports/turnover evidence)
EMD submission receipt (₹16,300)
Technical bid documents and compliance certificates
OEM authorizations (if required by scope)
Any certificates evidencing skilled manpower qualifications
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for facility management tender in Northern Coalfields Limited?
Bidders should prepare EMD of ₹16,300, submit GST, PAN, experience certificates, financials, and technical compliance, and ensure staff hold a 3-year diploma in related trades. The scope includes telephone/LAN maintenance, MDF work, and EARTHING; up to 25% quantity/duration adjustment is allowed.
What documents are required for E&T maintenance tender participation?
Submit GST registration, PAN card, experience certificates for telecom/E&T work, financial statements, EMD submission receipt, technical bid documents, and any OEM authorizations if applicable. Also provide staff qualifications for skilled/unskilled manpower per terms.
What are the key technical service areas in this E&T project?
Key areas include cutting/jointing telephone cables, colony/office/mines line maintenance, repairing telephone sets, MDF tasks, console work, earthing/power supply, and laying/dismantling OFC, LAN, CCTV, RFID cables with material handling from stores.
What are the eligibility criteria for skilled manpower in this tender?
Skilled personnel must be Matriculate plus Diploma (3 years) in Computer/Electronics/Telecom/Electrical trades; unskilled personnel must be literate. Contractors must provide trained workers capable of E&T system maintenance and related tasks.
When is the contract flex allowed during tender execution?
The buyer allows up to 25% adjustment in contract quantity or duration at the time of contract issue; post-issuance, adjustments remain capped at 25%.
What is the estimated procurement value and EMD for the tender?
The estimated value is ₹2,597,155.45 with an earnest money deposit of ₹16,300. Bids must reflect compliance with EMD requirements and detailed pricing for lump-sum facility management services.
What ongoing support is required from bidders for service continuity?
Bidders must provide dedicated toll-free service support, on-site supervision, and promptly address E&T system issues such as LAN, CCTV, printers, and biometric devices as part of the maintenance scope.
What installation and safety standards apply to E&T maintenance work?
Contractors must adhere to site safety protocols, provide trained personnel, perform earthing/power supply works for E&T equipment, and comply with environmental/worksite practices as specified by Northern Coalfields Limited.
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Documents 6
GeM-Bidding-8487072.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS