Regional Pay And Accounts Office GIS Software Tender Central Delhi GIS Software (V3) SOW 2026
Bid Publish Date
12-Aug-2026, 7:04 pm
Bid End Date
22-Aug-2026, 7:00 pm
EMD
₹14,02,050
Location
Progress
Key Highlights
- • OEM licensing policy and Types of Licence explicitly required
- • Desktop, Server, Mobile, and Cloud GIS feature coverage
- • Malicious Code Certificate required for hardware and software
- • 3 years govt sector supply experience mandatory (primary product value rule for bunch bids)
- • EMD of ₹1,402,050; GST reimbursement per actuals or applicable lower rate
- • Delivery extension formula with minimum 30 days; option to increase quantity up to 25%
Tender Overview
The Regional Pay And Accounts Office in CENTRAL DELHI, DELHI is procuring a Geographic Information System (GIS) Software package (V3) with PAC-only scope. The bid includes OEM licensing policy, desktop/server/mobile/cloud GIS capabilities, and related licence types. The project requires uploading a Data Sheet aligned to product specifications and an EMD of ₹1,402,050. The tender allows ±25% quantity variation and extended delivery based on original timelines, with delivery calculations tied to the original period. GST considerations are supplier-driven, with reimbursement aligned to actuals. The contract emphasizes OEM installation, configuration, and training by authorized personnel and strict malware-free software certification. The opportunity targets bidders with prior govt sector supply experience and robust data verification processes.
Key differentiators include a comprehensive cloud/mobile GIS feature set and a clear licensing framework aligned to OEM policies, with emphasis on data sheet consistency and security certification. The procurement context centers on GIS versatility across desktop, server, mobile, and cloud deployments within a government setting, ensuring interoperability and compliance with centralized government data standards. This tender seeks a scalable GIS solution capable of long-term support within a Central Delhi procurement framework.
Keywords: tender in Central Delhi, Regional Pay And Accounts Office procurement, GIS software V3, PAC only, OEM licensing policy, data sheet validation, MLA compliance, GST reimbursement terms.
Technical Specifications & Requirements
- Product category: Geographic Information System (GIS) Software (V3) with PAC-only scope and OEM licensing policy
- Licensing: Types of Licence, OEM Licencing policy; ensure IS/standards alignment per OEM policy; data sheet must match proposed product
- GIS coverage: Desktop GIS, Server GIS, Mobile GIS, Cloud GIS capabilities; multi-platform compatibility required
- Licensing policy details: Address OEM licensing terms, renewal, and volume adjustments; quantify licenced user counts if available
- Standards & testing: Include malware-free certificate and security attestations; verify no embedded malicious code per terms
- Data integrity: Data Sheet must mirror product specs; mismatch risks bid rejection; ensure consistent feature listings across platforms
- Delivery expectations: Delivery period linked to original order date; extended delivery time formula applies with a minimum 30 days; option clause allows up to +25% quantity
- Experience & installation: OEM/authorized reseller to perform installation, configuration, testing, and training; proof of prior govt sector supply required
- EMD: ₹1,402,050; ensure submission with bid; GST handling per actuals; project requires hardware/software alignment with vendor capabilities
- Security: Malicious Code Certificate required; commitment to non-disruptive integration; compliance with data security standards
Terms, Conditions & Eligibility
- EMD: ₹1,402,050 to be submitted; reflectable via online or demand draft as applicable
- Experience: Bidder or OEM must have 3 years of regular manufacturing/supply to Central/State Govt Organizations or PSUs; primary product value criterion applies in bunch bids
- Delivery: Delivery term defined by original delivery order; extended delivery period calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- Payment: GST will be reimbursed per actuals or prevailing rates, whichever lower; quoted GST % applies; payment terms per contract
- Documentation: Data Sheet alignment; OEM authorizations; installation and training records; malware-free certificate
- Warranty & penalties: Not explicitly stated; clause indicates OEM-level installation and testing; ensure compliance with security and data integrity standards
- Data integrity & compliance: Ensure no mismatch between technical parameters and data sheet; bid rejection risk for discrepancies
- Miscellaneous: Clause requires Malicious Code Certificate; ensure policy adherence and vendor integrity
Key Specifications
-
GIS Software (V3) with PAC-only scope
-
Licensing: OEM licensing policy and licence types
-
GIS platforms: Desktop, Server, Mobile, Cloud
-
Data Sheet must match product capabilities; mismatch risks rejection
-
Malicious Code Certificate mandatory
-
Delivery terms linked to original delivery order; +/-25% quantity allowed
-
3 years govt sector supply experience required
Terms & Conditions
-
EMD amount: ₹1,402,050; GST handled per actuals
-
Delivery period follows original order date; extension rules apply
-
OEM installation/training must be performed by authorized personnel
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable lower rate; payment terms aligned to contract and GST rates
Delivery Schedule
Delivery starts from last date of original delivery order; additional time = (increased quantity ÷ original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed; contract terms imply adherence to delivery and performance; verify during bid finalization
Bidder Eligibility
-
3 years govt sector supply experience with relevant GIS products
-
OEM or authorized reseller capable of installation and training
-
Financial stability evidenced by audited statements
Tender Data
Bid Details
Quantity
7
Category
Geographic Information System (GIS) Software (V3)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
200
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Geographic Information System (GIS) Software (V3) (Q2) ( PAC Only )
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jagat Singh | 110001,Ministry of Road Transport & Highways, Room No. 429, Transport Bhawan, Parliament Street, New Delhi 110001 | New Delhi | Delhi | 110001 | 1 | 15 | - |
Authority Records
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Documents 6
GeM-Bidding-9719866.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
PAN card
Experience certificates showing govt sector supply (3 years)
Financial statements demonstrating stability
EMD submission proof (₹1,402,050)
Technical Data Sheet aligned to offered GIS product
OEM authorization or reseller agreement
Malicious Code Certificate
Installation/Configuration/Training plan from OEM
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Description Of Store | Geographic Information System Software |
| SCOPE OF LICENCE | Types of Licence | Perpetual |
| SCOPE OF LICENCE | OEM Licencing policy | Per User |
| Features | Type of GIS | Desktop GIS |
| Features | Features Provided in Desktop GIS | Data Management, Cartography & Visualisation, Spatial Analysis, Geo-processing, Geo-referencing, Topology & Editing, 3D & Surface Analysis, Metadata Management, Printing/Export |
| Features | Features Provided in Server GIS | Not Applicable |
| Features | Features Provided in Mobile GIS | Not Applicable |
| Features | Features Provided in Cloud GIS | Not Applicable |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the GIS software tender in Central Delhi?
Bidders should prepare the Data Sheet aligned to the offered GIS product, submit an EMD of ₹1,402,050, provide OEM authorization, and ensure 3 years govt sector supply experience. Include malware-free certificates and installation/training plans; GST handling follows actuals or lower applicable rate.
What documents are required for GIS tender in Delhi?
Required documents include GST certificate, PAN, experience certificates proving govt sector supply, financial statements, EMD proof of ₹1,402,050, OEM authorization, detailed Data Sheet, malware-free certificate, and installation/training plans from OEM or authorized reseller.
What are the technical GIS specifications for desktop/server/mobile/cloud?
The bid requires a GIS V3 solution with desktop, server, mobile, and cloud capabilities; licensing per OEM policy; data sheet must reflect exact features for all four platforms; malware-free certification and data interoperability across modules are mandatory.
When is delivery expected after order placement for GIS software?
Delivery starts from the last date of the original delivery order with a minimum delivery window. If quantity increases by up to 25%, the extended period is calculated as (increased quantity/original quantity) times the original delivery period, minimum 30 days.
What are the GST terms for the Delhi GIS tender procurement?
GST will be reimbursed based on actuals or the lower prevailing rate, whichever is lesser, subject to the quoted GST percentage. Bidder must account for GST in the bid and provide supporting invoices.
What is the importance of the Malicious Code Certificate in this tender?
The tender requires a Malicious Code Certificate confirming the hardware/software contains no embedded malicious code. Any breach or evidence of malicious activity can lead to bid rejection and contract termination, underscoring vendor integrity and security compliance.
What eligibility criteria ensure govt procurement experience for GIS?
Bidders must show 3 years of regular manufacturing/supply of similar GIS products to a central/state govt or PSU, with contract copies; the primary product value criterion applies in bunch bids, and OEM certification is required for installation and support.
What is the role of OEM authorization in this GIS tender?
OEM authorization or an authorized reseller agreement is mandatory to perform installation, configuration, testing, and training. This ensures proper technical support, license compliance, and adherence to OEM licensing policy across desktop, server, mobile, and cloud GIS platforms.