Higher Education Department Kerala Gymnasium & Sports Equipment Tender KOTTAYAM 686001 ISI/AAA TRTL Certified 2025
Progress
Quantity
258
Category
Strecher
Bid Type
Two Packet Bid
Key Highlights
- • OEM/Authorized Distributor Requirement with 100 KM Office Proximity
- • 24/7 Support Facility Pflicht
- • Quote All 32 BOQ Items in One Bid
- • 25% Quantity Variation Right at Contracted Rates
- • Delivery Period Adjustments Based on Additional Quantity
- • GeM Portal BOQ Compliance Emphasis
- • No Explicit IS/ISO Standards Noted in Tender Data
- • Single-Contract Full-Scope Procurement for Gym & Sports Equipment
Categories
12
Tender Overview
The Kerala Higher Education Department invites bids for a broad sports equipment package to be procured in KOTTAYAM, KERALA 686001. The BOQ entails 32 items spanning fitness gear (dumbbells, treadmills, benches), team sports (nets, rackets, balls), and protective/first-aid items (first aid box, ice box). Vendor must be OEM or authorized distributor, with bids required for all items per BOQ. An option clause permits up to 25% quantity variation at contracted rates, and delivery timelines adjust proportionally with the order size. The procurement emphasizes proximity logistics, with a requirement for a registered office within 100 KM of the organization and 24/7 support. This is a structured takeoff from GeM procurement rules, focusing on a complete supplier capable of delivering all 32 items under single contract.
Technical Specifications & Requirements
- Product categories include: dumbbells (2.5KG, 5KG, 7.5KG), dumbbell stand, yoga/rubber mats, treadmills, adjustable benches with safety features, squat stands with safety bar, Smith machine, various nets (football, volleyball, tennis), rackets for cricket, tennis, shuttle badminton, and shuttlecocks.
- No explicit technical standards or IS/ISO codes published in the tender data; bidders should ensure OEM-grade quality and compatibility with standard gym/体育 equipment dimensions.
- BOQ items must be quoted in full; 32 items consolidated under one contract; delivery terms aligned to original delivery order plus option adjustments.
- OEM/authorized distributor credibility is required; 24/7 support and local office within 100 KM.
- Delivery and installation expectations are linked to the option clause and extended delivery calculations.
Terms, Conditions & Eligibility
- EMD not stated; option clause empowers up to 25% quantity increase/decrease at contract rates.
- Proximity requirement: registered office within 100 KM of the organization.
- Supplier must be OEM or authorized distributor/reseller and quote for all BOQ items.
- 24/7 support facility mandated; delivery period adjustments based on quantity changes; follow GeM procurement terms.
- Unknown start/end dates; no explicit product specifications beyond category listings; ensure full compliance with all 32 items.
Key Specifications
-
32-item BOQ spanning dumbbells to netting and training gear
-
Dumbbell weights: 2.5KG, 5KG, 7.5KG with stands
-
Fitness equipment: treadmills, adjustable benches, safety bar, Smith machine
-
Team sports gear: football/volleyball/tennis nets, shuttlecocks, balls, racks
-
Racket sets: cricket, tennis, shuttle badminton; racket practice sets
-
Yoga and rubber mats, floor mats for gym area
-
Shuttlecock, first aid box, ice box for gym/health center
-
Delivery terms ambidextrous to accommodate 25% variation
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at contract rates
-
OEM or authorized distributor with 100 KM office proximity
-
Quote all 32 items per BOQ; 24/7 support included
Important Clauses
Payment Terms
No explicit payment terms published; adhere to GeM-standard terms for EMD and final payment upon delivery
Delivery Schedule
Delivery period scales with quantity; minimum 30 days if extended; original delivery date governs extension
Penalties/Liquidated Damages
Not specified in data; bidders should seek standard GeM LD provisions and confirm in bid
Bidder Eligibility
-
Must be OEM or authorized distributor/reseller
-
Registered office within 100 KM of the organization
-
Provide bids for all 32 BOQ items
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Strecher , Football , Volleyball , Ice Box , First Aid Box , Football Ladder , Football Shade , Training Bibs- Set of two , Ball Badminton Racket , Football Net One Set , Volley Ball Net , Tennis Net , Tennis Racket Training , Tennis Racket Tournamnet , Tennis Ball Packet , Cricket Bat Tournamnet , Shuttle Badminton Racket Competition , Shuttle Badminton Racket Practice , Shuttle Cock , Adjustable Bench , Squat Stand with safety bar supporter , Smith machine , Dumbells 2.5KG , Dumbells 5KG , Dumbells 7.5 KG , Dumbells Stand , Yoga Mat , Rubber Mat , Treadmil
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-8527102.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
32 Items Sign in to view GEM price trends Sign in for GEM prices
Strecher
Description
Football
Description
Volleyball
Description
Ice Box
Description
First Aid Box
Description
Football Ladder
Description
Football Ladder
Description
Football Shade
Description
Training Bibs- Set of two
Description
Ball Badminton Racket
Description
Football Net One Set
Description
Volley Ball Net
Description
Tennis Net
Description
Tennis Racket Training
Description
Tennis Racket Tournamnet
Description
Tennis Ball Packet
Description
Tennis Ball Packet
Description
Cricket Bat Tournamnet
Description
Shuttle Badminton Racket Competition
Description
Shuttle Badminton Racket Practice
Description
Shuttle Cock
Description
Adjustable Bench
Description
Squat Stand with safety bar supporter
Description
Smith machine
Description
Dumbells 2.5KG
Description
Dumbells 5KG
Description
Dumbells 7.5 KG
Description
Dumbells Stand
Description
Yoga Mat
Description
Rubber Mat
Description
Yoga Mat
Description
Treadmil
Description
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Strecher | Description | 1 | nos | principalkgc | 30 | |
| 2 | Football | Description | 25 | nos | principalkgc | 30 | |
| 3 | Volleyball | Description | 21 | nos | principalkgc | 30 | |
| 4 | Ice Box | Description | 2 | nos | principalkgc | 30 | |
| 5 | First Aid Box | Description | 1 | nos | principalkgc | 30 | |
| 6 | Football Ladder | Description | 1 | nos | principalkgc | 30 | |
| 7 | Football Ladder | Description | 1 | nos | principalkgc | 30 | |
| 8 | Football Shade | Description | 30 | nos | principalkgc | 30 | |
| 9 | Training Bibs- Set of two | Description | 30 | nos | principalkgc | 30 | |
| 10 | Ball Badminton Racket | Description | 6 | nos | principalkgc | 30 | |
| 11 | Football Net One Set | Description | 1 | nos | principalkgc | 30 | |
| 12 | Volley Ball Net | Description | 1 | nos | principalkgc | 30 | |
| 13 | Tennis Net | Description | 1 | nos | principalkgc | 30 | |
| 14 | Tennis Racket Training | Description | 3 | nos | principalkgc | 30 | |
| 15 | Tennis Racket Tournamnet | Description | 2 | nos | principalkgc | 30 | |
| 16 | Tennis Ball Packet | Description | 10 | nos | principalkgc | 30 | |
| 17 | Tennis Ball Packet | Description | 10 | nos | principalkgc | 30 | |
| 18 | Cricket Bat Tournamnet | Description | 3 | nos | principalkgc | 30 | |
| 19 | Shuttle Badminton Racket Competition | Description | 4 | nos | principalkgc | 30 | |
| 20 | Shuttle Badminton Racket Practice | Description | 10 | nos | principalkgc | 30 | |
| 21 | Shuttle Cock | Description | 10 | nos | principalkgc | 30 | |
| 22 | Adjustable Bench | Description | 1 | nos | principalkgc | 30 | |
| 23 | Squat Stand with safety bar supporter | Description | 1 | nos | principalkgc | 30 | |
| 24 | Smith machine | Description | 1 | nos | principalkgc | 30 | |
| 25 | Dumbells 2.5KG | Description | 4 | nos | principalkgc | 30 | |
| 26 | Dumbells 5KG | Description | 4 | nos | principalkgc | 30 | |
| 27 | Dumbells 7.5 KG | Description | 2 | nos | principalkgc | 30 | |
| 28 | Dumbells Stand | Description | 1 | nos | principalkgc | 30 | |
| 29 | Yoga Mat | Description | 10 | nos | principalkgc | 30 | |
| 30 | Rubber Mat | Description | 50 | nos | principalkgc | 30 | |
| 31 | Yoga Mat | Description | 10 | nos | principalkgc | 30 | |
| 32 | Treadmil | Description | 1 | nos | principalkgc | 30 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements (last 2-3 years)
EMD/Security deposit documentation (if specified Elsewhere)
Technical bid documents confirming OEM authorization
OEM authorization letter or distributor authorization
Proof of registered office within 100 KM of the organization
Corrigendum Updates
1 Update Update
Extended Deadline
24-Nov-2025, 9:00 am
Opening Date
24-Nov-2025, 9:30 am
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Anand Sports Industries Under PMA | - | 17-11-2025 14:58:03 | |
| 2 | BODY PLUS Under PMA | - | 19-11-2025 13:31:10 | |
| 3 | EWOLVES SPORTS AND FITNESS Under PMA | - | 19-11-2025 18:44:43 | |
| 4 | HIND SPORTS PVT LTD Under PMA | - | 17-11-2025 15:10:49 | |
| 5 | KIDDISH Under PMA | - | 24-11-2025 08:49:56 | |
| 6 | KinderSports LLP Under PMA | - | 19-11-2025 10:08:35 | |
| 7 | OM EXPORTS WORLD Under PMA | - | 23-11-2025 22:56:14 | |
| 8 | TAKE OFF SPORTS Under PMA | - | 19-11-2025 10:25:11 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KIDDISH( MSE Social Category:OBC ) Under PMA | Item Categories : Strecher,Football,Volleyball,Ice Box,First Aid Box,Football Ladder,Football Ladder,Football Shade,T | |
| L2 | EWOLVES SPORTS AND FITNESS Under PMA | Item Categories : Strecher,Football,Volleyball,Ice Box,First Aid Box,Football Ladder,Football Ladder,Football Shade,T | |
| L3 | BODY PLUS( MSE Social Category:General ) Under PMA | Item Categories : Strecher,Football,Volleyball,Ice Box,First Aid Box,Football Ladder,Football Ladder,Football Shade,T | |
| L4 | TAKE OFF SPORTS Under PMA | Item Categories : Strecher,Football,Volleyball,Ice Box,First Aid Box,Football Ladder,Football Ladder,Football Shade,T |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about KERALA tender market
What documents are required for the Kerala sports equipment tender in Kottayam?
Bidders must submit GST certificate, PAN, experience certificates, financial statements, OEM/authorized distributor authorization, and registered office proof within 100 KM. Ensure GeM bid compliance for all 32 items and include 24/7 support capability.
How to bid for all 32 items in the GeM portal for Kerala?
Submit a consolidated bid covering every item in the BOQ; include item-wise specifications, OEM authorization, and total price. Ensure delivery capability for the entire package and readiness to absorb up to 25% quantity variation at contracted rates.
What is the delivery expectation for quantity changes in this Kerala tender?
Delivery schedule allows up to 25% quantity variation; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for this Kerala procurement?
Tender data does not specify IS/ISO standards; bidders should ensure OEM-grade equipment quality and provide OEM authorization. Verify any site-specific compliance during bid submission.
What are the 24/7 support requirements for bidders in Kerala?
Bidders must provide a 24/7 support facility, with an on-record service channel and spare-part readiness to support all 32 items listed in the BOQ.
When is the delivery window for the Kerala Higher Education Department tender?
The tender data does not publish explicit dates; delivery terms depend on original delivery order and any extended delivery period as per the option clause.
Who can participate in the Kerala GeM sports equipment bid 2025?
Only OEMs or authorized distributors/resellers with a local office within 100 KM of the organization can participate; bids must cover all items per BOQ.
What is the scope of items included in the Kerala BOQ?
The BOQ includes 32 items ranging from dumbbells, benches, treadmills, mats, nets, balls, rackets, shuttlecocks, to first aid and ice boxes, all to be quoted in a single contract.
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Documents 4
GeM-Bidding-8527102.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS