South East Central Railway Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) Q4 Tender 2026
Bid Publish Date
19-Mar-2026, 5:59 pm
Bid End Date
30-Mar-2026, 5:00 pm
Location
Progress
Quantity
80
Bid Type
Single Packet Bid
Key Highlights
- • OEM authorization required on company letterhead with full signer details
- • Catalogue submission mandatory with bid
- • Post-receipt inspection at consignee site; pre-dispatch NA
- • Lab test reports to prove conformity to specifications
- • Supply scope limited to goods; no service component mentioned
- • Bidder must submit qualifying documentation as per ATC terms
Categories
4
Tender Overview
The South East Central Railway invites bids for the supply of inverted mirror trolley mounted under-vehicle search mirrors (Convex Security Mirrors, V2, Q4) for location: Bilaspur, Chhattisgarh. Scope is limited to the supply of goods; bidders must provide OEM authorization letters, complete product catalogues, and comply with post-receipt inspection at the consignee site. The tender emphasizes direct OEM authentication and a turnkey catalogue submission to prove conformity with product specifications. A distinctive clause requires the OEM’s signed authorization on company letterhead with contact details. This tender does not specify BOQ quantities or estimated value, and inspection is conducted post-receipt by the consignee. Unique features include mandatory product authorization and full equipment catalogue with bid.
Technical Specifications & Requirements
- Mirror products: inverted trolley mounted, convex security mirrors (V2), Q4 grade; mirror type and shape to be supplied as per bidder’s catalogue
- Carried features: lighting system, rechargeable battery, IR sensors, camera with specified megapixel resolution, optical lens zoom
- Trolley specifics: wheel count, material of platform, telescopic rods and handle, type of rods, adjustable length
- Warranty and after-sales: warranty period, turn-around-time for service, inclusive scope of supply, and after-sales support
- Testing & conformity: lab test for conformity, and provision of all related test reports to buyer on bidding or demand
- OEM/Tender compliance: tender requires OEM authorization attached to bid; supplier must present full product catalogue with bid
Terms, Conditions & Eligibility
- Scope: Bid price to include all costs; supply of goods only
- OEM authorization: Tender requires bid-specific OEM authorization on company letterhead with signer details and company stamp; authentication may be sought from OEM
- Documentation: Must submit product catalogue with bid and relevant test reports on demand; post-delivery inspection by consignee
- Inspection: Post receipt inspection at consignee site; pre-dispatch inspection if ATC selects it (not applicable here)
- Compliance: Agreement to provide all test reports and supporting documents at bidding or on demand; FTAs and other compliance not specified
Key Specifications
-
Inverted mirror trolley mounted under-vehicle search mirror
-
Convex security mirror, V2, Q4 classification
-
Mirror type and shape specified in bidder catalogue
-
Lighting system with rechargeable battery
-
Camera with IR sensors, camera resolution in MP, optical zoom
-
Telescopic rods with adjustable length and material details
-
Trolley with specified number of wheels and platform construction
Terms & Conditions
-
OEM authorization on company letterhead is mandatory
-
Post-receipt inspection by consignee site
-
Catalogue submission required with bid
-
Test reports to be provided on demand
-
Scope limited to supply of goods; no service clause
Important Clauses
Payment Terms
Not specified in provided data; typical terms may be requested in ATC
Delivery Schedule
Not specified; ATC terms may define delivery timelines after order
Penalties/Liquidated Damages
Not specified in data; penalties if any will be defined in ATC
Bidder Eligibility
-
Must provide OEM authorization as per ATC
-
Catalogue of offered product with bid
-
Conformity with product specifications and post-delivery inspection readiness
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) (Q4)
Authority Records
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Documents 3
GeM-Bidding-9144163.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Mirror | Mirror Type | Plane |
| Mirror | Shape Of Mirror | Rectangular |
| Mirror | Length of Mirror (cm) | 25 to 30 |
| Mirror | Width of Mirror (cm) | 25 to 30 |
| Mirror | Other Features | Removable protecting shield made of waterproof cloth and high density poly urethane foam provided over the mirror to protect it during transportation, Adjustable- inspection mirror can be swiveled and locked securely into required place, NA |
| Lighting System | Lighting system | Lighting system comprising LED Light / Torch (3 Volt, 5 Watts) with adjustable mounting for focusing / Aligning with mirror is provided |
| Lighting System | Type of rechargeable Battery | Li-Ion |
| Camera | Camera with IR Sensors | Without |
| Camera | Camera Resolution (in Mega Pixel) | 0 |
| Camera | Optical Zoom of Lens | 2X, 4X, 6X, 8X, 10X, 12X, 16X, 20X, NA Or higher |
| Trolley Details | Number of Wheels in the trolley (nos) | 0 |
| Trolley Details | Material of Trolley Platform and telescopic rods and handle | Weatherproof powder coated steel |
| Telescopic Rods | Type of Telescopic Rod | Aluminium Extension rod |
| Telescopic Rods | Adjustable length of the telescopic rods (cm) | 50 |
| Warranty | Warranty | 1 Year, 2 Year, 3 Year Or higher |
| Warranty | After sales service ( Turn Around Time) | Within 24 hours Or higher |
| Warranty | Other Services Provided ( Inclusive in the scope of supply) | 24*7 Customer Online Service |
| Reports and Certification | Type of lab which carried out Test of Complete Product to prove the conformity of product as per specification | OEM certificate |
| Reports and Certification | Agree to provide all relavant documents Test Report/supporting document /reports to the buyer at the time of bidding or on demand | Yes |
Required Documents
OEM authorization letter on company letterhead with full name, designation, email, mobile, and company stamp
Product catalogue of offered mirror assembly and components
Test reports or conformity documents for complete product (on demand)
GST registration certificate (if applicable by buyer terms)
PAN card and financial statements (if required by ATC)
Any other bid-specific documents requested in ATC (not specified here)
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Shree Sai Enterprises Under PMA | Item Categories : Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for Bilaspur railway mirror tender with OEM authorization?
Bidders must submit an OEM authorization letter on the company letterhead with full signatory details and stamping, along with the product catalogue. The post-receipt inspection clause requires readiness for consignee site verification after delivery. Ensure conformity with the V2 Q4 convex mirror specifications and include necessary test reports on demand.
What documents are required for the South East Central Railway mirror bid 2026?
Required documents include OEM authorization letter on letterhead, product catalogue, test reports for conformity, and any requested financial or GST documents. Submissions must demonstrate the ability to supply goods only, with post-delivery inspection at the consignee site.
What are the technical specifications for the mirror trolley in this tender?
Specifications cover inverted trolley mounted mirrors, convex V2 mirrors, lighting system with rechargeable battery, IR camera with specified megapixel resolution, optical lens zoom, and telescopic rods with adjustable length. Exact measurements will rely on bidder catalogue and must meet conformity tests.
When is post-receipt inspection conducted for this railway tender?
Post-receipt inspection is conducted by the consignee after receipt of material. There is no pre-dispatch inspection unless ATC specifies otherwise. Suppliers should be prepared to provide test reports and documentation on demand during acceptance testing.
What is required for OEM authorization in this railway tender?
OEM authorization must be certificate on the company letterhead, including full name, designation, active email, mobile number of the authorized signatory, and company stamp. The AUTH must be verifiable with the OEM if required by the buyer.
What is the scope of supply for this mirror tender in Bilaspur?
The scope is strictly the supply of goods; no installation, maintenance, or services are described. Bid prices should include all cost components, and the buyer may request conformity tests and post-delivery documentation before acceptance.
What are the submission prerequisites for the product catalogue and tests?
Submit the comprehensive product catalogue with bid, and be prepared to furnish relevant test reports proving conformity to the specified mirror and camera features. Documentation must be available at bidding or on demand to support quality and compliance claims.
What standards or certifications are expected for the security mirrors?
Standards and certifications are not explicitly listed; however, OEM authorization and conformity test reports are required. Bidders should align with typical railway security equipment expectations and provide test documentation confirming product compliance.
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Documents 3
GeM-Bidding-9144163.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS