Instrumentation Limited Hydraulic Oil Procurement Palakkad Kerala IOC MS Barrel Tender 2026
Progress
Key Highlights
- • IOC brand hydraulic oil in MS barrels only
- • Delivery extension logic: (Increase quantity / Original quantity) × Original delivery period with minimum 30 days
- • Option to increase quantity up to 25% during and after contract
- • Delivery period linked to last date of original delivery order
- • No BOQ items; no specified estimated value or EMD in data
- • Location: Palakkad, Kerala; procurement scope not fully disclosed
Tender Overview
Organization: Instrumentation Limited. Product: IOC hydraulic oil to be supplied in MS barrels (MS only). Location: Palakkad, Kerala - 678001. Estimated Value / EMD: Not disclosed. Primary scope: supply of hydraulic oil meeting IOC brand requirements for government use. Key differentiator: strict barrel material (MS) and brand specification with formal option to adjust order quantity by up to 25% during and after contract. Unique terms include delivery timing linked to last date of the original delivery order and a minimum extension rule.
Technical Specifications & Requirements
- Brand/Type: IOC hydraulic oil; packaging in MS barrels only.
- Qty Flexibility: Up to 25% increase in bid quantity at contract signing and during currency at contracted rates.
- Delivery Window: Delivery period to start from the last date of the original delivery order; if extended, additional time computed as (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- Delivery Extension Cap: May be extended to the original delivery period while exercising the option clause.
- Delivery Location: Not specified beyond being in Kerala; supplier must interpret delivery logistics to governmental site locations.
- Standards & Compliance: Not specified in tender data beyond brand and packaging constraints; bidders should confirm IOC branding, MS barrel compatibility, and grade suitability for hydraulic systems.
- Quality Assurance: Not detailed; bidders should provide quality certificates as per standard procurement expectations.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may alter quantity by up to 25% during contract placement and currency.
- Delivery Period: Calculated as described above with minimum 30 days guard time.
- Delivery Start: From the last date of the original delivery order.
- Bid Compliance: Bidders must comply with option-based quantity adjustments and extendable delivery timelines as per purchaser’s exercise of option clause.
- EMD / Financial Terms: Not specified in data; bidders should assume standard government practice and verify in offer document.
Key Specifications
-
Product: IOC hydraulic oil
-
Packaging: MS barrels only
-
Brand requirement: IOC
-
Quantity flexibility: up to 25%
-
Delivery extension: formula-based with minimum 30 days
-
Delivery origin: Palakkad, Kerala
Terms & Conditions
-
Option to increase quantity by 25% during contract period
-
Delivery period starts from last date of original delivery order
-
Minimum 30 days extension if the option is exercised
Important Clauses
Delivery Terms
Delivery period computed from last date of original delivery order; extended time = (Increase quantity / Original quantity) × Original delivery period with minimum 30 days.
Quantity Adjustment
Purchaser may increase ordered quantity up to 25% at contract placement and during currency at contracted rates.
Warranty/Penalties
Not specified in data; bidders should verify in final tender terms.
Bidder Eligibility
-
Experience supplying IOC-branded hydraulic oil in government or large-scale settings
-
Ability to supply MS-barrel packaging and arrange compliant logistics in Kerala
-
Financial stability evidenced by recent statements
Tender Data
Bid Details
Quantity
420
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HYDRAULIC OIL BRAND: IOC (BARREL SHOULD BE MS ONLY)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Palakkad
Delivery Pincodes
678623
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vinoth C | 678623,KANJIKODE WEST, PALAKKAD, KERALA | Palakkad | Kerala | 678623 | 420 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-10026235.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hydraulic oil supply
Financial statements (last 2-3 years)
EMD documents (as per tender guidelines, if specified in final bid documents)
Technical bid documents confirming IOC brand compatibility and MS barrel packaging
OEM authorizations or supplier accreditation (if required)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for hydraulic oil IOC MS barrels tender in Palakkad?
Bidders should verify IOC brand compatibility, MS barrel packaging, and delivery capabilities in Kerala. Provide experience certificates, GST, PAN, financials, and any OEM authorizations. Ensure adherence to the 25% quantity option and delivery-time formula starting from the last original DO date.
What documents are required to participate in hydraulic oil tender in Kerala?
Submit GST registration, PAN, financial statements, experience certificates for similar supply, EMD documents if specified, technical compliance notes for IOC hydraulic oil, and OEM authorizations or supplier accreditations as applicable to government tenders.
What is the delivery timeline structure for this IOC oil tender in Palakkad?
Delivery starts from the last date of the original delivery order. If quantity increases, the additional time equals (Increase quantity / Original quantity) × Original delivery period, with a mandatory minimum of 30 days.
Are there any brand or packaging constraints for the hydraulic oil tender?
Yes, the product must be IOC branded hydraulic oil and packaged in MS barrels only. Confirm barrel material compatibility and branding in the technical bid submission to meet procurement standards.
What is the quantity adjustment clause for this procurement?
The purchaser may increase the bid quantity by up to 25% of the bid quantity at contract placement and during the currency at the same contracted rates, with delivery timelines adjusted accordingly.
What should bidders do about EMD and payment terms for this tender?
EMD details are not disclosed in the provided data. Bidders should await the official bid document for EMD amount or percentage, and confirm payment terms within the final tender terms to ensure compliance and cash-flow planning.
What are the key eligibility criteria to supply IOC hydraulic oil in Kerala?
Eligible bidders must demonstrate prior experience supplying IOC-branded hydraulic oil, show financial stability with recent statements, provide GST and PAN, and present OEM authorizations or supplier certifications validating MS-barrel packaging and IOC compliance.
Where can bidders confirm delivery to Kerala government facilities for hydraulic oil?
Delivery location is specified as Palakkad, Kerala. Bidders should coordinate with local government procurement offices and arrange logistics ensuring timely delivery to government sites under the contract terms.