Border Security Force Repair and Overhauling Service for Ashok Leyland Buses - BSF State Road Transport, India 2026
Bid Publish Date
02-Sep-2026, 10:05 am
Bid End Date
05-Sep-2026, 11:00 am
Value
₹49,000
Location
Progress
Tender Overview
Border Security Force (BSF) invites bids for Repair and Overhauling Service of Ashok Leyland buses under the BSF Central Armed Police Forces framework, targeted at the State Road Transport category. Estimated value is ₹49,000 with potential quantity adjustments under a 25% variation clause. Work must comply with local approval by 165 BN BSF, and all repair activities require front-of-line testing in the presence of BSF officials. A site visit certificate is mandatory for technical evaluation, and bidders must provide a standard 6-month warranty. The contract may be canceled at any time by the Commandant, 165 BN BSF, with or without prior notice.
Technical Specifications & Requirements
- Service type: Repair and Overhauling of Ashok Leyland buses supplied to BSF
- Site and execution: On-site/service provider premises; all work subject to BSF vetting and 165 BN BSF local approval
- Documentation: Service report to accompany every invoice; site visit certificate required for technical evaluation
- Quality & warranty: Minimum 6-month warranty on repair items; any damage during work borne by the vendor
- Testing: All repairs must be tested in front of BSF representatives; final acceptance based on demonstration and documentation
- Variations: Quantity or duration may adjust up to 25%; value adjustments allowed with consent
- Certifications: Not specified beyond conformity to BSF approval and standard invoicing practices
Terms, Conditions & Eligibility
- EMD: Not explicitly listed in tender terms; ensure compliance with BSF procurement norms for bid submission
- Warranty: 6-month minimum warranty on repaired items
- Delivery & timing: Service must be completed within the defined timeframe; non-performance risks acknowledged
- Documentation: Site visit certificate, service report with invoice, and BSF-approved testing records
- Risk & liability: Vendor bears any damage to items during service; responsibility terms clearly defined
- Cancellation: Commandant, 165 BN BSF, may cancel the bid at any time without prior notice
Key Specifications
-
- Product/Service: Repair and Overhauling Service for Ashok Leyland buses
-
- Scope: On-site repair with testing in front of BSF representatives
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- Estimated value: ₹49,000
-
- Variation clause: 25% change in quantity or duration
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- Warranty: Minimum 6 months for repaired items
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- Documentation: Service report with invoice and site visit certificate
Terms & Conditions
-
Key Term 1: 25% variation allowance on quantity/duration with consent
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Key Term 2: 6-month warranty on repaired items
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Key Term 3: Site visit certificate required for technical evaluation
Important Clauses
Payment Terms
Payment to be linked to service completion and BSF acceptance; invoice must include service report and testing documentation
Delivery Schedule
Complete repair within the specified timeframe; failures may trigger penalties per BSF policy
Penalties/Liquidated Damages
Penalties may apply for delays or non-compliance as per local BSF guidelines
Bidder Eligibility
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Experience in conducting repair and overhauling services for buses, preferably Ashok Leyland models
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Financial capacity to undertake a project around ₹49,000 value
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Ability to provide site visit and testing with BSF supervision
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair and Overhauling Service - Buses for State Road Transport; Ashok leyland; Yes; Service Provider Premises
Delivery Details
Delivery Locations
1
Delivery Cities
Jammu
Delivery Pincodes
181101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devender Dugesar | 181101,165 BN BSF MIRAN SAHIB INDRESHWAR NAGAR JAMMU (J&K) LAND MARK- KV (KENDRIYA VIDYALAYA) MIRAN SAHIB | Jammu | Jammu And Kashmir | 181101 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9834431.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar repair & overhauling services
Financial statements or turnover proof
EMD/Security deposit (as per BSF norms, if applicable)
Technical bid documents and method statement
OEM authorizations or approvals (if required by BSF)
Site visit certificate (to be produced for technical evaluation)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
What documents are required for the BSF repair tender submission in India?
Bidders must submit GST registration, PAN, experience certificates for bus repairs, financial statements, and an EMD if applicable. Technical bid documents, OEM authorizations, and a site visit certificate are also required to meet BSF procurement standards and enable technical evaluation.
How is the 25% variation clause applied in the BSF bus repair contract?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issuance, with the service provider's agreement. For lumpsum repairs, scope adjustments up to 25% may affect contract value with consent from the vendor.
What warranty is required for BSF bus repair services?
A minimum warranty period of 6 months must be provided on repaired items, covering defects arising during the warranty window. Vendors must honor warranty repairs or replacements without additional charges within the period.
What is the estimated value and scope of BSF bus repair tender 2026?
The estimated value is ₹49,000 for repair and overhauling services of Ashok Leyland buses under the BSF Central Armed Police Forces framework, with work to be performed per 165 BN BSF local approvals.
When is the site visit certificate required for BSF technical evaluation?
Prospective bidders must present a site visit certificate during technical evaluation. This certifies that the bidder has assessed on-site requirements and can comply with the testing and service expectations of BSF authorities.
What testing requirements exist for BSF bus repairs before acceptance?
All repairs must be tested in front of BSF representatives, with a formal service report accompanying the invoice. The BSF evaluation includes demonstration of repaired performance against agreed standards prior to final acceptance.
Who can cancel the BSF repair tender bid and under what condition?
The Commandant, 165 BN BSF, may cancel the bid anytime without prior notice. Bidders should ensure readiness and compliance with local approvals to avoid disqualification due to administrative changes.
What is the required qualification for bidders on the BSF motor repair bid?
Bidders should demonstrate prior bus repair/overhaul experience, provide relevant certifications, and show capability to deliver within the specified timeframe. Compliance with BSF testing, site approvals, and warranty provisions is essential for eligibility.