Haryana State Agricultural Marketing Board MFP Tender Panchkula Haryana 2026 ISI/ISO Compliant
Progress
Key Highlights
- • OEM authorization required for bidders submitting through authorized distributors
- • Delivery quantity flexibility up to 25% at contract placement and during currency
- • Scope includes Supply, Installation, Testing & Commissioning of A4 and Legal Size MFPs
- • Bid-specific technical compliance to be provided on OEM letterhead
- • ATC clauses mandate authorisation and compliance documentation with OEM details
- • No BOQ items available; procurement focuses on MFP category and service scope
- • Location: Panchkula, Haryana; department: Agriculture Department Haryana
- • Standards or certifications not explicitly specified in data; ensure OEM-certified equipment
Tender Overview
Haryana State Agricultural Marketing Board (HSAMB), under the Agriculture Department Haryana, invites bids for A4 and Legal Size Multifunction Printer (MFP) systems in Panchkula, Haryana. The scope includes Supply, Installation, Testing and Commissioning of the MFPs. The tender contemplates flexible quantities with an option to adjust by up to 25%, and requires OEM authorization along with technical compliance on OEM letterhead. The procurement is intended to equip government offices with reliable printing, scanning and copying capabilities, backed by a guaranteed delivery timeline aligned to the original delivery order. The bid emphasizes authorized OEM participation and comprehensive after-sale support as differentiators.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP)
- Procurement scope: Supply, Installation, Testing & Commissioning of MFPs
- Delivery flexibility: option to increase/decrease quantity up to 25% during/after contract; delivery period adjustments per clause
- Compliance requirements: OEM authorization letter and technical compliance on OEM letterhead; must be submitted with bid
- Service obligations: installation, testing, commissioning included in bid price; service and support expected from authorized channel
- Documentation: standard bidder submissions per ATC, with emphasis on bid-specific authorization and technical conformity
Terms, Conditions & Eligibility
- EMD not disclosed in available data; evaluate per standard government norms
- Scope includes installation, testing and commissioning of goods
- OEM authorization is mandatory for non-manufacturer bids
- Delivery terms governed by chosen delivery period and option clause; potential extension as specified
- Bidder must comply with OEM-specific ATC and provide bid-specific technical compliance on OEM letterhead
- All terms require adherence to the standard rights reserved by the Purchaser
Key Specifications
-
Product category: A4 and Legal Size Multifunction Printer (MFP)
-
Scope: Supply, Installation, Testing and Commissioning
-
Delivery quantity: up to 25% increase/decrease permitted
-
Authorisation: OEM authorization and bid-specific compliance on OEM letterhead
-
Tender requires OEM affiliation for service and support
-
No explicit technical specs (speed, dpi, trays) provided in data
Terms & Conditions
-
EMD and exact delivery timelines not disclosed in available data
-
Delivery quantity adjustments allowed up to 25% per contract terms
-
Bid must include OEM authorization and technical compliance on OEM letterhead
-
Scope covers installation, testing and commissioning of MFPs
-
Authorized distributor bids require manufacturer authorization documentation
Important Clauses
Delivery Schedule
Delivery period tied to last date of original delivery order; option to extend time based on increased quantity and extended delivery period with minimum 30 days
OEM Authorization
Bidders must submit bid-specific authorization on OEM letterhead and technical compliance on OEM letterhead
Payment Terms
Not detailed in data; standard government payment terms to be applied per contract
Bidder Eligibility
-
Bidders must provide OEM authorization and comply with bid-specific technical compliance
-
Experience certificates for similar MFP deployments
-
GST and PAN validation with financial capability
-
Authorized distributors must present manufacturer authorization details
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) ( PAC Only )
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Pincodes
134109
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ranbir Singh | 134109,c-6, sector 6, panchkula | Panchkula | Haryana | 134109 | 3 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9761444.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
OEM authorization letter on OEM letterhead
Bid-specific technical compliance on OEM letterhead
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP deployments
Financial statements or turnover proof (as per eligibility
Any standard compliance certificates for printers (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for A4 and legal size MFP tender in Panchkula Haryana?
Bidders must submit OEM authorization and bid-specific technical compliance on OEM letterhead, along with GST, PAN, financials and experience certificates. The scope includes supply, installation, testing and commissioning; quantity may vary by 25% during contract and currency, with delivery terms governed by the original delivery order.
What documents are required for HSAMB MFP procurement in Haryana?
Required documents include OEM authorization letter on OEM letterhead, bid-specific technical compliance on OEM letterhead, GST certificate, PAN card, experience certificates for similar MFP deployments, and financial statements. Ensure submission aligns with ATC and supplier eligibility criteria.
What are the delivery and quantity terms for this MFP tender?
The purchaser may adjust quantity by up to 25% at contract placement and during the currency. Delivery period follows the last date of the original delivery order, with an extended period calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
What OEM certifications are needed for this Haryana MFP tender?
Bidders must provide OEM authorization on the manufacturer’s letterhead and ensure technical compliance on OEM letterhead. The supplier should be an authorized distributor with verifiable OEM details and after-sales support capabilities.
What is included in the scope of supply for HSAMB MFPs?
Scope includes Supply, Installation, Testing and Commissioning of A4 and Legal Size Multifunction Printers. Bid price must cover all components for deployment, and installation support; commissioning is a mandatory deliverable under the contract terms.
When will HSBC HSAMB release the tender evaluation criteria?
Evaluation criteria are not disclosed in the data provided. Bidders should monitor the official procurement portal for ATC, technical compliance requirements, and bidder eligibility, ensuring OEM-specific documentation and compliance are ready for submission.
What are the key eligibility criteria for MFP procurement in Panchkula?
Eligibility includes valid GST and PAN, experience in similar MFP deployments, OEM authorization with technical compliance on OEM letterhead, and ability to supply, install, test and commission with post-deployment support as per ATC.
What should bidders know about OEM authorization for this bid?
Only OEM-authorized bidders or their authorized distributors may submit. A bid-specific authorization on the OEM letterhead and technical compliance documentation must be provided to participate, ensuring traceability to the manufacturer for service and warranty.