Indian Air Force Jute Bag, Cap, Notepad, Coffee Mug, Rubber Patch Procurement 2026
Bid Publish Date
22-Jul-2026, 8:56 am
Bid End Date
01-Aug-2026, 9:00 am
Value
₹1,74,750
Location
Progress
Quantity
850
Category
Cap Black with fly safe logo
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Indian Air Force (Department Of Military Affairs) invites bids for procurement of fly safe logo merchandise, including jute bag, cap, note pad, ceramic coffee mug, and rubber patch. Estimated value: ₹174,750. Location details are not disclosed. Quantity flexibility allowed up to 25% increase during contract execution. Samples required for quality verification; logo color specified as yellow. The supplier must match the provided unit logo as per images and maintain consistent branding across all items. This tender focuses on branded promotional items for dissemination under the IAF merch category. Unique aspects include logo color specification and sample-based technical clearance.
Technical Specifications & Requirements
- Items: 5 promotional products (jute bag, cap, notepad, ceramic mug, rubber patch) with fly safe logo.
- Logo color: yellow; unit logo must correspond to images provided.
- Quality control: samples to be provided in advance for technical qualification; low-quality items rejected.
- Branding consistency: all five items must display the fly safe logo uniformly across products.
- Delivery context: delivery period applicable from order date; option to increase quantity up to 25% of bid quantity with contracted rates.
- Branding constraints: specific logo placement and sizing per item, with color fidelity requirements.
- Additional clause: samples and brand verification are mandatory prior to final acceptance.
Terms, Conditions & Eligibility
- EMD: not disclosed; terms indicate standard bidder must comply with quantity variation up to 25% and extended delivery time rules.
- Delivery: timelines governed by delivery period starting after original delivery order; extended time computed as (additional quantity ÷ original quantity) × original period, minimum 30 days.
- Quality: high-quality/grade items only; non-conforming goods rejected.
- Documentation: bidders must provide samples for quality check and ensure logo color and unit branding match images.
- Purchase rights: purchaser can adjust quantity and extend delivery per option clause; bidders must adhere to all ATC clauses and supply terms.
Key Specifications
-
Promotional merchandise bundle: 5 items - jute bag, cap, note pad, coffee mug ceramic, rubber patch
-
Fly safe logo color specification: yellow; exact artwork to match supplied images
-
Sample must be submitted for technical qualification; rejection for low quality
-
Unit branding must be consistent across all items per images provided
-
Estimated value: ₹174,750; quantity flexibility up to 25% during contract
Terms & Conditions
-
Option clause allows ±25% quantity variation during contract
-
Delivery period starts from last date of original delivery order
-
Mandatory sample submission for quality check and logo verification
-
Logo color and unit branding must match provided images
-
Emphasis on high-quality goods; low quality items rejected
Important Clauses
Payment Terms
Not explicitly stated; follow standard government procurement payment terms and ATC.
Delivery Schedule
Delivery period calculated from last date of original order; extended time formula applies with minimum 30 days.
Penalties/Liquidated Damages
Not specified; ATC requires adherence to delivery and quality norms; penalties presumed per local norms.
Bidder Eligibility
-
Registered supplier capable of providing branded promotional merchandise
-
Evidence of experience in supplying similar items (jute bags, caps, mugs, patches, notepads)
-
Compliance with logo branding standards and sample approval process
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Jute bag with fly safe logo , Cap Black with fly safe logo , Note pad with fly safe logo , Coffee Mug ceramicwith fly safe logo , Rubber patch with fly safe logo
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
DARBHANGA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | DARBHANGA | DARBHANGA | - | - | 100 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9642072.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Jute bag with fly safe logo
publicity item
Cap Black with fly safe logo
publicity item
Note pad with fly safe logo
publicity item
Coffee Mug ceramicwith fly safe logo
publicity item
Rubber patch with fly safe logo
publicity item
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Jute bag with fly safe logo | publicity item | 100 | pieces | impholderdarbhanga | 15 | |
| 2 | Cap Black with fly safe logo | publicity item | 300 | pieces | impholderdarbhanga | 15 | |
| 3 | Note pad with fly safe logo | publicity item | 75 | pieces | impholderdarbhanga | 15 | |
| 4 | Coffee Mug ceramicwith fly safe logo | publicity item | 75 | pieces | impholderdarbhanga | 15 | |
| 5 | Rubber patch with fly safe logo | publicity item | 300 | pieces | impholderdarbhanga | 15 |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar promotional merchandise supply
Financial statements or turnover evidence (if required by terms)
EMD documentation (amount not disclosed in tender data)
Technical bid documents and sample proposals for logo and branding
OEM authorizations or supplier certifications for merchandise
Quality certification or conformity documents for branding standards
Frequently Asked Questions
How to bid in the Indian Air Force fly safe merchandise tender 2026?
Bidders must submit GST, PAN, experience certificates and financial statements, plus technical bid with samples. Ensure branding matches the yellow fly safe logo, provide OEM authorizations if needed, and follow the option clause allowing up to 25% quantity variation with timely delivery per ATC.
What documents are required for the IAF promotional merchandise bid in India?
Required documents include GST registration, PAN, experience certificates of similar work, financial statements, EMD documents, technical bid with branding samples, OEM authorizations, and conformity certificates for logo placement and color fidelity.
What are the technical specifications for fly safe logo items in this tender?
Items include jute bag, cap, note pad, ceramic coffee mug, and rubber patch. Logo color must be yellow, consistent across all units, with samples required for technical qualification before final acceptance.
When is the delivery deadline and how is extended time calculated?
Delivery starts from the last date of the original order. If quantities increase by up to 25%, extended time equals (additional quantity/original quantity) × original period, minimum 30 days.
What is the EMD requirement for the IAF promotional tender in 2026?
EMD amount is not disclosed in the summary; bidders should refer to the tender terms and submit the appropriate security deposit as per standard government practice.
Which branding standards must be met for the five promotional items?
Branding must match the provided images exactly, with the fly safe logo in yellow across all items, and samples must pass quality checks to qualify technically.
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Documents 4
GeM-Bidding-9642072.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS