GEM

Central Coalfields Limited AMC Cleaning Services Tender Magadh OCP Chatra Jharkhand 2025

Bid Publish Date

11-Dec-2025, 11:21 am

Bid End Date

22-Dec-2025, 11:00 am

EMD

₹26,200

Value

₹20,90,649

Location

CHATRA , JHARKHAND

Progress

Issue11-Dec-2025, 11:21 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

SANITARY WARE SERVICES

Tender Overview

Central Coalfields Limited invites bids for an AMC for cleaning of toilets and up-keeping of PO office, rest shelter, quality office and VTC building under the Magadh OCP, Magadh-Sanghmitra Area, located in CHATRA, JHARKHAND 825103 for a 1-year period. The project outlines a competitive estimate of ₹2,090,648.50 with an EMD of ₹26,200. This retender uses a flexible quantity/duration clause (±25%) and an Excess Settlement option allowing additional charges within predefined limits. The absence of BOQ items suggests a broad-service AMC scope rather than discrete deliverables.

  • Organization: Central Coalfields Limited (Coal India Limited affiliate)
  • Location: CHATRA, JHARKHAND
  • Service: AMC for cleaning & up-keeping of multiple office and shelter facilities
  • Estimated value: ₹2,090,648.50; EMD: ₹26,200
  • Duration: 1 year with option to adjust up to ±25%; excess charges permitted
  • Distinguishing factors: multi-site custodial maintenance within Magadh-Sanghmitra Area; formal ATC/SLA documents referenced
  • Key takeaway: ensure readiness for a broad, cross-site cleaning and maintenance contract across several facilities

Technical Specifications & Requirements

  • Service category: Cleaning & facilities maintenance for toilets, PO office, rest shelter, quality office and VTC building
  • BOQ: No itemized quantities provided; scope implied across multiple facilities under Magadh OCP
  • Financials: Estimated value ₹2,090,648.50; EMD ₹26,200; allotment via retender process
  • Clause rights: contract quantity/duration may be revised within ±25% at award; post-award changes limited to 25%
  • Invoices may include an Excess Settlement portion (documented with mandatory supporting documents)
  • Documentation: ATC and SLA attachments referenced; bidders should review uploaded ATC/SLA files
  • Standards/quality: no specific technical standards listed; ensure general facilities management compliance and safety adherence
  • Delivery/occupancy: scope across listed facilities within Magadh-Sanghmitra Area; no explicit installation/handover metrics provided
  • Experience: no explicit technical specs; bidders should demonstrate custodial service capability for similar govt/facility contracts

Terms, Conditions & Eligibility

  • EMD: ₹26,200 (payment method not specified in data; bidders must submit as directed in terms)
  • Duration: contract for 1 year with option to adjust by up to ±25%; revised quantity/duration post-award
  • Excess Settlement: allow extra charges up to a specified percentage of item-level total value; mandatory declarations and supporting documents at invoice
  • Documentation: review uploaded ATC and SLA; ensure compliance with tender-specific terms and attachments
  • General: bid submission must align with retender conditions; ensure readiness for multi-site custodial maintenance

Key Specifications

  • Service category: cleaning and up-keeping across toilets, PO office, rest shelter, quality office, and VTC building

  • Estimated contract value: ₹2,090,648.50; EMD: ₹26,200

  • Duration: 1 year with +/- 25% quantity/duration variation

  • Excess Settlement: additional charges permissible up to tender-stated percentage with proper documentation

  • No BOQ items; scope spans multiple facilities under Magadh OCP, Magadh-Sanghmitra Area

Terms & Conditions

  • Contract quantity/duration can vary by up to 25% at issue and after award

  • Excess settlement allowed with declared applicability and supporting documents

  • EMD of ₹26,200 required; estimated contract value ₹2,090,648.50

Important Clauses

Payment Terms

Excess settlement may apply; ensure proper documentation for any additional charges within agreed limits

Delivery Schedule

Scope covers maintenance across multiple facilities in Magadh OCP; no site-wise delivery dates provided

Penalties/Liquidated Damages

Not explicitly stated in available data; bidders should review ATC/SLA attachments for penalties

Bidder Eligibility

  • Experience in custodial/AMC contracts for government or large industrial sites

  • Ability to manage multi-site cleaning and facilities maintenance

  • Financial stability to support bid and performance obligations

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar cleaning/facilities management contracts

4

Financial statements or turnover evidence

5

EMD submission proof (DD/online payment receipt)

6

Technical bid documents showing approach to AMC scope

7

OEM authorizations or service partner affiliations (if applicable)

8

Any uploaded ATC/SLA documents referenced in tender terms

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for cleaning AMC tender in Chatra Jharkhand 2025

Bidders should prepare an EMD of ₹26,200, submit GST, PAN, experience certificates, and financial documents. The contract covers toilets and office upkeep under Magadh OCP for 1 year, with ±25% variation and an excess settlement option. Review ATC/SLA attachments for terms and deliverables.

What documents are required for Magadh OCP cleaning services tender 2025

Submit GST registration, PAN, experience certificates for similar custodial contracts, financial statements, EMD proof, technical bid, OEM authorizations if applicable, and any uploaded ATC/SLA documents. Ensure each document aligns with tender terms and is valid at bid submission.

What is the EMD amount for this CCL cleaning AMC bid 2025

The EMD is ₹26,200. Provide payment proof via online transfer or bank demand draft as specified in the tender terms. Include EMD along with technical bid to qualify for further evaluation, with attention to eligibility for the 1-year maintenance contract.

What are the delivery expectations for multi-site cleaning under Magadh OCP

The contract targets cleaning and upkeep across toilets, PO office, rest shelter, quality office, and VTC building. There are no sitewise delivery dates provided; the award permits ±25% quantity/duration adjustment and requires adherence to uploaded ATC/SLA standards.

What is the contract duration and variation allowance for this tender

The contract is 1 year with option to adjust quantity or duration by up to ±25%. Post-award changes are limited to the same percentage; bidders must accept revised scope or timelines as part of contract execution.

What is an excess settlement clause in this cleaning services tender

Excess settlement allows service providers to bill additional charges up to a defined percentage of the item-level total value. Declaration of applicability is required during invoice creation, with mandatory supporting documents to validate extra costs within the agreed limit.

Which organization is issuing the tender for cleaning services 2025

The tender is issued by Central Coalfields Limited, under Coal India Limited, for Magadh OCP facilities in Chatra, Jharkhand. The scope covers toilet cleaning and office upkeep for one year with a ₹2,090,648.50 estimated value and ₹26,200 EMD.

Are there any specific standards or SLAs attached to this tender

ATC and SLA attachments are referenced in the tender submission. While no explicit technical standards are listed in the data, bidders should review the uploaded ATC/SLA for performance metrics, penalties, and service expectations tied to custodial maintenance across multiple facilities.

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