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Department Of Higher Education Madhya Pradesh Modular Furniture & Chairs Tender 2026 MP - ISO 9001/14001/45001 12-Month Warranty

Bid Publish Date

17-Feb-2026, 1:10 pm

Bid End Date

27-Feb-2026, 8:00 pm

Location

JABALPUR , MADHYA PRADESH

Progress

Issue17-Feb-2026, 1:10 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

14

Category

Wooden Shelf / Case / Rack / Credenza / Modular Storage (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorized reseller requirement with valid contact details
  • • Mandatory site visit for product/site information verification
  • • ISO 9001-2015, ISO 14001-2015, ISO 45001-2018 certifications
  • • Make in India declaration with 90% domestic content
  • • EMD exemption available for MSME with valid certificate
  • • Delivery period fixed at 45 days; 0.5% LD per week for delays
  • • Option to adjust quantities by ±25% during contract
  • • MP-based OEM service centers preferred; Bhopal presence emphasized

Categories 3

BARITONE HORNS CENTRE TABLE REVOLVING CHAIR

Tender Overview

The Department Of Higher Education Madhya Pradesh invites bids for a range of modular furniture and chairs, including Wooden Shelf/Case/Rack/Credenza, Modular Tables, and Revolving Chairs. The procurement targets MP-based OEMs or registered resellers capable of supplying standardized classroom and office furnishings, with 45-day delivery commitments and a 12-month manufacturing warranty. Key differentiators include Make in India compliance, ISO certifications, and site-visit verification requirements for accurate layout planning. The scope emphasizes detailed catalogues and on-site planning for MP campuses.

Technical Specifications & Requirements

  • Product categories: Wooden storage and modular tables; Revolving chairs; generic furniture components.
  • Required standards: ISO 9001-2015, ISO 14001-2015, ISO 45001-2018 (uploaded with technical bid).
  • Key terms: 45-day delivery; 12-month warranty on manufacturing defects; Make in India declaration with 90% domestic content requirement.
  • Documentation: Detailed catalogues and layout plans; site visit proof uploaded with technical evaluation; OEM authorizations; PAN and GST certificates.
  • Supplier prerequisites: Registered OEM authorized reseller; service centers in Bhopal, MP; mandatory for MP-based OEMs; complete product catalogue and layouts.
  • Special terms: 25% quantity increase/decrease option during contract; authorisation and contact details required; MSME EMD exemption if applicable.

Terms, Conditions & Eligibility

  • Delivery: 45 days from order; late delivery LD at 0.5% per week.
  • Certifications: ISO 9001-2015, ISO 14001-2015, ISO 45001-2018; Make in India declaration; MSME registration for EMD exemption.
  • Documentation: PAN, GST, detailed catalogue, site visit proof, OEM authorization, and service-center details in MP.
  • Warranty: 12 months for manufacturing defects from supply date; 90% domestic content in Make in India declaration.
  • Right to modify quantities: up to ±25% per bid quantity; extended delivery as defined per clause.

Key Specifications

  • Product category: Modular furniture including wooden shelves/cases/racks/credenzas, modular tables, and revolving chairs

  • Delivery timeline: 45 days from order date

  • Warranty: 12 months against manufacturing defects

  • Standards: ISO 9001-2015, ISO 14001-2015, ISO 45001-2018

  • Make in India: 90% domestic content declaration

  • EMD: EMD exemption permitted for eligible MSME with certificate

Terms & Conditions

  • Delivery schedule fixed at 45 days with LD for delays

  • EMD exemption available for eligible MSME with certificate

  • Mandatory ISO certifications and Make in India declaration

Important Clauses

Payment Terms

Not specified in data; typical tenders require milestone-based payments linked to delivery and acceptance

Delivery Schedule

45 days delivery from order; 0.5% LD per week for late delivery; extended timing per option clause

Penalties/Liquidated Damages

0.5% LD per week for late delivery; minimum 30 days extension rule if applicable

Bidder Eligibility

  • Registered OEM authorized reseller with valid certificates

  • ISO 9001-2015, ISO 14001-2015, ISO 45001-2018 certified

  • MSME registration for EMD exemption (if applicable) and Make in India declaration

  • Service center located in Madhya Pradesh (preferably Bhopal)

Documents 5

GeM-Bidding-8998439.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Type of Product Case or Storage Unit (unit with door)
GENERIC Mounting Positioning of Product Floor Standing
GENERIC Availability of Doors Yes
GENERIC Availability of Drawers No
GENERIC Availability of Locks Yes
GENERIC Type of lock Cam Locks
GENERIC Overall Height of Unit (in mm) 1150 - 1200
GENERIC Overall Width of Unit (in mm) 850 - 900
GENERIC Depth of Unit (in mm) 425 - 450
Top Section Material of Top Section Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
Top Section Availability of Cushion in Top Section No
Bottom Section Material of Bottom Section Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
Bottom Section Availability of legs / stand No
Sides Section Type of Sides Section Frame
Back Section Availability of Back Section Yes

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Required Documents

1

PAN card

2

GST registration certificate

3

Detailed product catalogue and layout plan

4

OEM authorization certificate (for resellers)

5

MSME registration (for EMD exemption, if applicable)

6

Site visit proof/documentation

7

ISO 9001-2015, ISO 14001-2015, ISO 45001-2018 certificates

8

Proof of service center presence in Madhya Pradesh (Bhopal)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for furniture tender in Madhya Pradesh higher education?

Bidders must meet eligibility criteria including OEM authorization, ISO certifications, and site visit proof. Prepare PAN, GST, detailed product catalogues, and Make in India declarations. Submit OEM contact details, service-center information in MP, and ensure 45-day delivery feasibility with 12-month warranty.

What documents are required for MP modular furniture procurement?

Required documents include PAN, GST certificate, detailed catalogue with layout plans, OEM authorization, MSME registration if seeking EMD exemption, site-visit proof, and ISO certificates for 9001/14001/45001; include MP service-center details.

What are the technical standards for MP furniture tender 2026?

Bidders must comply with ISO 9001-2015, ISO 14001-2015, and ISO 45001-2018; also declare Make in India with 90% domestic content; ensure cataloged products meet modular furniture specifications.

What is the delivery timeline and penalties for delay?

Delivery must be completed within 45 days of order date. Delays incur LD at 0.5% per week, with a minimum extension aligned to the option clause; ensure timely delivery to MP campuses.

What is required for EMD exemption in this bid?

MSME certificate holders may seek EMD exemption; attach valid MSME registration and ensure category eligibility; non-MSME bidders should provide standard EMD as per tender terms.

How to verify OEM authorization and service centers in MP?

Provide OEM authorization letters and confirm service-center presence in Madhya Pradesh (preferably Bhopal) with contact details; mandatory site-visit documentation supports supplier credibility.

What makes in India declaration details are needed for this tender?

Submit a Make in India declaration stating 90% domestic content in raw materials, manpower, and machinery; align with ISO compliance and ensure accurate representation in bid documents.

What additional documentation is needed for technical evaluation?

Submit detailed product catalogues, layout plans per item, site-visit proof, and ensure alignment with ISO certifications; include OEM authorization and service-center information for MP.