Commissioner MSME Gujarat Annual Maintenance Service for Centralised AC - Gandhinagar/Ahmedabad Gujarat 2026
Bid Publish Date
23-Sep-2026, 10:22 am
Bid End Date
03-Oct-2026, 11:00 am
Value
₹3,71,000
Location
Progress
Key Highlights
- • Agency must be Gujarat-based with an office in Gandhinagar or Ahmedabad
- • EMD requirement: 3% of bid value per Gujarat Procurement Policy-2024
- • Pre-bid site visit compulsory for bidder participation
- • Variation clause: contract quantity/duration can change up to 25%
- • Escalation matrix for service support must be provided by bidder
- • Bill duration set to every three months under the SOW
- • Compliance with Gujarat Procurement Policy-2024 is mandatory
- • No BOQ items available; scope focuses on AMS for centralised AC systems
Tender Overview
Organization: Commissioner Msme, under the Industries And Mines Department Gujarat. Product/Service: Annual Maintenance Service for Centralised air conditioning system. Estimated Value: ₹371,000. Location requirements: Gujarat State, with offices in Gandhinagar/Ahmedabad. Key terms include 3% EMD per Gujarat Procurement Policy-2024, compulsory pre-bid site visit, and a 25% variation allowance for quantity or duration. Bidders must be from Gujarat and comply with state procurement norms, ensuring service continuity for centralised AC systems. The contract allows scope expansion up to 25% with consent, and mandates escalation and proof of necessary certificates. Unique differentiator: mandated onsite pre-bid assessment and local presence.
Technical Specifications & Requirements
- Scope: Annual maintenance service for Centralised air conditioning system.
- Eligibility: Agency must be from Gujarat with office/branch in Gandhinagar/Ahmedabad.
- Compliance: Gujarat Procurement Policy-2024 adherence.
- Financials: EMD = 3% of bid value; estimated value ₹371,000; bid quantity/duration may vary by up to 25%.
- Documentation: Upload required certificates as per bid document; include escalation matrix for service support.
- SOW cadence: Bill duration every three months; pre-bid site visit compulsory.
- Delivery/Support: After award, ensure continuous service with quarterly billing and quarterly maintenance cycles.
Terms, Conditions & Eligibility
- EMD: 3% of bid value (₹11,130 approx) payable as per Gujarat Procurement Policy-2024.
- Site Visit: Pre-bid site visit compulsory for all participating bidders.
- Geographic Eligibility: Bidders must be Gujarat-based with Gandhinagar/Ahmedabad offices.
- Policy Compliance: Strict adherence to Gujarat Procurement Policy-2024.
- Contract Flexibility: Quantity/Duration may be adjusted up to 25% on contract issuance and with consent.
- Operational Terms: Escalation matrix for service support; no subcontracting without written consent; assignment prohibited without buyer approval.
Key Specifications
-
Product/Service: Annual Maintenance Service for Centralised air conditioning system
-
Est. value: ₹371,000
-
EMD: 3% of bid value (approx. ₹11,130)
-
Geographic requirement: Gujarat-based with Gandhinagar/Ahmedabad office
-
Policy: Gujarat Procurement Policy-2024 compliance
-
Variation: Up to 25% in quantity or contract duration
-
SOW cadence: billing every three months; compulsory pre-bid site visit
Terms & Conditions
-
3% EMD required; value approx ₹11,130 for a ₹371,000 bid
-
Gujarat-based agency with Gandhinagar/Ahmedabad office
-
Pre-bid site visit is mandatory for participation
Important Clauses
Payment Terms
EMD of 3% as per Gujarat Procurement Policy-2024; quarterly billings aligned to three-month service cycles
Delivery Schedule
Bill duration every three months; service cadence determined by AMS contract timeline
Penalties/Liquidated Damages
Not specified in data; escalation matrix to be provided; contract allows up to 25% variation with consent
Bidder Eligibility
-
Gujarat-based agency with Gandhinagar/Ahmedabad office
-
Compliance with Gujarat Procurement Policy-2024
-
Capability to provide annual maintenance service for centralised AC systems
-
Submission of all required certificates and documents
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
741
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vinay Patel | 382010,Block-1, 4th Floor, Udhyogbhavan, Gandhinagar | Gandhinagar | Gujarat | 382010 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9932766.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar AMS projects
Financial statements (last 2-3 years)
EMD submission proof (3% of bid value)
Technical bid documents and certificates
OEM authorizations or approvals (if applicable)
Pre-bid site visit acknowledgement
Frequently Asked Questions
How to bid for centralised AC AMS tender in Gujarat 2026?
Submit your bid with EMD 3% of ₹371,000 (approx. ₹11,130), provide GST, PAN, and experience certificates, and ensure your Gujarat-based agency has an office in Gandhinagar or Ahmedabad. Include the pre-bid site visit proof and escalation matrix; comply with Gujarat Procurement Policy-2024; billing every three months.
What documents are required for Gujarat AMS maintenance tender 2026?
Required documents include GST registration, PAN, latest financial statements, experience certificates for similar AMS work, EMD submission proof, technical bid documents, OEM authorizations if applicable, and pre-bid site visit acknowledgement per terms.
What is the procurement policy governing this Gujarat tender 2026?
The contract adheres to Gujarat Procurement Policy-2024. Bidders must be Gujarat-based with offices in Gandhinagar/Ahmedabad, submit 3% EMD, participate in mandatory pre-bid site visits, and respect a 25% variation in contract quantity or duration where allowed.
What is the scope of work for annual maintenance of centralised AC in Gujarat?
Scope covers routine maintenance, fault diagnosis, cleaning, filter replacement, and preventive servicing for the centralised AC system. Billing cycles occur every three months; monthly service reports and escalation procedures must be provided by the bidder.
What are the payment terms for this AMS tender in Gujarat 2026?
Payment terms align with the contract; expected to include quarterly bills tied to the three-month service cadence, with smooth EMD compliance of 3% of bid value and potential adjustments per the final agreement.
Who qualifies as an eligible agency for this Gujarat tender 2026?
Eligible agencies must be Gujarat-based with an office in Gandhinagar or Ahmedabad, possess required AMS experience, submit all mandatory certificates, and comply with the Gujarat Procurement Policy-2024; third-party sub-contracting requires buyer consent.
What is the variation allowance for this AMS contract in Gujarat?
The contract allows a 25% increase or decrease in scope (quantity or duration) at the time of contract issuance or with consent post-issuance, enabling adjustments to meet service demand.
What escalation and service support requirements are expected?
Bidders must provide an Escalation Matrix with telephone numbers for service support, ensuring prompt response times and defined escalation paths for fault resolution and maintenance scheduling.