North Zone Cultural Center Sheesh Mahal Patiala Data Processing & Graphics Equipment Tender 2025 Punjab
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • CRITICAL: Up to 25% quantity variation at contracted rates during and after contract formation
- • CRITICAL: Delivery period rules based on last date of original delivery order with minimum 30 days extension
- • CRITICAL: No BOQ items published; flexible scope for data processing and graphics equipment
- • CRITICAL: EMD amount not disclosed; bidders should assume standard bid security if required by general procurement practice
- • CRITICAL: Organization conducting the tender is North Zone Cultural Center Sheesh Mahal Patiala in Patiala, Punjab
Categories
1
Tender Overview
North Zone Cultural Center Sheesh Mahal Patiala invites bids for equipment for data processing and graphics in Patiala, Punjab. Estimated value and EMD are not disclosed. The tender emphasizes vendor capability to scale with the purchaser’s needs under an option clause allowing up to 25% quantity variation at contract rates. This procurement targets modern data processing and graphics hardware, aligned with cultural center operations. The lack of BOQ items suggests a broad scope rather than discrete line items, requiring bidders to align proposals with flexible quantity and delivery terms.
Technical Specifications & Requirements
- Category focuses on data processing and graphics equipment with no specific technical specs published.
- Bid terms include an option clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity at contracted rates.
- Delivery period begins from the last date of the original delivery order; extended delivery time follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- If the original delivery period is under 30 days, extended time equals the original period; extension may continue to match the original delivery window.
- The Purchaser may extend calculated delivery duration up to the original delivery period during option execution. Bidders must comply.
Terms, Conditions & Eligibility
- EMD amount is not disclosed in the tender.
- Option Clause allows ±25% quantity variation with corresponding rate protection.
- Delivery terms anchored to the last date of the original DO, with dynamic extension rules as described.
- No BOQ items; suppliers should propose compliant data processing/graphics equipment meeting general industry standards and compatibility with cultural center operations.
- Bidders should be prepared for variable order sizing and staggered delivery timelines as per option usage.
Key Specifications
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Product category: data processing and graphics equipment
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Estimated value: not disclosed
-
EMD: not disclosed
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Delivery terms: 30-day minimum extension logic; base on last DO date
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Standards/quality: not specified; bidders should meet standard hardware compatibility for data processing and graphics workloads
Terms & Conditions
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Option clause enabling ±25% quantity variation at contracted rates
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Delivery period calculation linked to last date of original delivery order
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Minimum 30 days extension when option clause is exercised; extension rules may revert to original delivery period
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No BOQ items published; broad category procurement requiring flexible proposals
Important Clauses
Option Clause
Purchaser may modify order quantity by up to 25% at contracted rates during contract; extended delivery time follows (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Delivery Schedule
Delivery period commences from the last date of the original delivery order; extended period computed per specified formula
Penalties/Liquidated Damages
Not specified in available data; bidders should seek clarification during bid submission
Bidder Eligibility
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Experience in supplying data processing and graphics equipment to government or cultural institutions
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Financial stability evidenced by recent financial statements
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Compliance with standard procurement documentation (GST, PAN, etc.) and OEM authorizations if required
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
EQUIPMENT FOR DATA PROCESSING AND GRAPHICS
Authority Records
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Documents 3
GeM-Bidding-8493355.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar data processing/graphics equipment supply
Financial statements (latest)
EMD/Security deposit (as per standard practice if required by tender issuer)
Technical bid documents showing equipment capabilities
OEM authorization or authorized distributor certificate (if applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | G.H.COMPUTER NETWORKS Under PMA | Make : hp Model : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS Title : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS | 01-11-2025 11:27:14 | |
| 2 | M/S NEW GEN OFFICE SYSTEMS Under PMA | Make : hp Model : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS Title : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS | 03-11-2025 13:00:05 | |
| 3 | NORTH INDIA COMPUTERS Under PMA | Make : hp Model : Laptop Title : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS | 08-11-2025 16:16:51 | |
| 4 | SETHI A TO Z COMPUTERS Under PMA | Make : acer Model : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS Title : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS | 22-10-2025 16:49:44 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S NEW GEN OFFICE SYSTEMS Under PMA | Item Categories : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS | |
| L2 | SETHI A TO Z COMPUTERS Under PMA | Item Categories : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS | |
| L3 | G.H.COMPUTER NETWORKS Under PMA | Item Categories : EQUIPMENT FOR DATA PROCESSING AND GRAPHICS |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for data processing equipment tender in Patiala 2025?
Bidders should prepare GST registration, PAN, financials, and experience certificates. Submit technical bid outlining equipment capabilities for data processing and graphics work. Include OEM authorizations if required. Ensure compliance with standard procurement terms and be ready to address the 25% quantity variation clause in pricing.
What documents are required for the North Zone Cultural Center Patiala tender?
Required documents include GST certificate, PAN card, recent financial statements, experience certificates for similar equipment supply, EMD documentation if applicable, and OEM authorization or distributor certificates. Technical bid must demonstrate equipment specifications, compatibility, and delivery capability.
What are the delivery terms for the Patiala data equipment tender?
Delivery starts after the last date of the original delivery order. If quantity increases, the extended delivery time uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. Original delivery period can be extended to match the extended window.
What is the 25% option clause in this Patiala tender?
The purchaser may increase or decrease the order quantity by up to 25% at contracted rates. Delivery time is adjusted using the specified formula with minimum 30 days, and extension may continue up to the original delivery period during option execution.
What standards or certifications are required for data equipment in this Tamil Patiala tender?
No explicit standards are listed in the available tender data. Bidders should ensure equipment meets general industry compatibility for data processing and graphics workloads and be prepared to provide OEM certifications and technical compliance documentation upon request.
How is the payment timeline defined in this Punjab procurement?
Payment terms are not explicitly disclosed in the available data. Bidders should inquire during submission for standard government payment cycles, and be ready to provide invoices, delivery confirmations, and compliance certificates to enable timely processing.
What is the scope of the BOQ for this Patiala tender?
BOQ items are listed as zero in the available data, indicating a flexible or undetailed scope. Bidders should propose complete equipment specifications with modular quantities and justify pricing under the 25% variation clause while aligning with cultural center needs.
What is the eligibility criteria for suppliers of data equipment in this Patiala bid?
Eligible suppliers must demonstrate prior experience supplying data processing/graphics equipment to government or cultural institutions, show solid financials, and provide GST/PAN documents. OEM authorizations improve credibility; ensure compliance with typical procurement norms and delivery capability.
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Documents 3
GeM-Bidding-8493355.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS