Dewas District Panchayats Fabricated Special Purpose Vehicle Tender Madhya Pradesh 2026 - Truck/Van Q3
Bid Publish Date
24-Oct-2026, 7:14 pm
Bid End Date
03-Nov-2026, 8:00 pm
Location
Progress
Key Highlights
- • Fabricated Special Purpose Vehicle on Truck/Van (Q3) procurement by Dewas District Panchayats, MP
- • Option clause allows quantity variation up to 25% at contracted rates
- • Delivery period adjustment formula tied to original/extended quantities with a 30-day minimum
- • Mandatory State-level Service Centres or rapid establishment within 30 days of award
- • Dedicated toll-free service support required for post-sale assistance
- • Payment contingent on documentary evidence of functional service centre
- • No BOQ items published; emphasis on project-based delivery and service capability
- • Ambiguity on EMD and total contract value; bidders should confirm with buyer
Tender Overview
The Dewas District Panchayats, under the Department of Panchayati Raj, invites bids for a Fabricated Special Purpose Vehicle on Truck/Van categorized as Q3 in Dewas, Madhya Pradesh (455001). The tender embeds an option to alter bid quantity up to 25%, with contract quantities adjustable at contracted rates. Delivery timing scales with order adjustments, and the extended period must start from the last delivery date. Bidders must align with these option-based delivery terms and ensure readiness for potential quantity fluctuations. Unique scope centers on municipal-level SPV fabrication for local governance needs, with no BOQ items published.
Technical Specifications & Requirements
- Product category: Fabricated Special Purpose Vehicle on Truck/Van (Q3)
- Delivery terms: Quantity adjustments up to 25%; delivery period expanded pro rata using the formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Service capability: If carry-in warranty, bidder/OEM must maintain a functional Service Centre in the state of each consignee location; establishment within 30 days of award if not present.
- Support access: Dedicated toll-free service number required for post-sale service support.
- BOQ: No items listed; implies qualitative/project-based delivery scope rather than fixed line items.
- Contract conditions: All bidders must comply with the option clause and ensure service-center availability for warranty obligations.
Terms, Conditions & Eligibility
- Delivery timeline: Period starts from the last date of the original delivery order; extended-period timing follows the option clause as described.
- Service centres: Must have a functional service centre in the state of each consignee location; evidentiary proof required for payment release.
- Support: Dedicated toll-free support line for after-sales service must be registered to the bidder/OEM.
- Payment trigger: Payment released after submission of documentary evidence of having a functional service centre.
- Warranty structure: On-site or carry-in warranty terms referenced; specific warranty duration not disclosed in available data.
- EMD/estimated value: No published EMD amount or contract value in provided tender data; bidders should seek current clarification from the procuring entity.
Key Specifications
-
Product/service names: Fabricated Special Purpose Vehicle on Truck/Van (Q3)
-
Quantities/scale: Potential 25% bid quantity variation per option clause
-
EMD/valuations: Not disclosed in tender data; seek clarification
-
Experience: Prior SPV fabrication/warranty support experience advised
-
Quality/standards: No explicit standards listed; bidders to confirm with buyer
-
Warranty/AMC: On-site or carry-in warranty implied; service centers required
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at contract rates
-
Functional Service Centre in each consignee state; 30-day establishment window
-
Dedicated toll-free service line; payment after service-centre proof
Important Clauses
Delivery & Quantity Option
Delivery period scales with quantity changes using (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; option may extend delivery up to the original period.
Service Centre Requirement
Bidder/OEM must have a functional Service Centre in the state of each consignee location; must establish within 30 days if not present; payment tied to documentary evidence.
Dedicated Support
Bidder/OEM must provide a dedicated toll-free telephone number for service support during the contract.
Bidder Eligibility
-
Experience in fabricated SPV projects or similar vehicle fabrication
-
Demonstrated ability to establish/maintain state-level service centres
-
Financial stability demonstrated by latest audited financial statements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
45
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fabricated Special Purpose Vehicle on Truck/Van (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dewas
Delivery Pincodes
455336
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Babulal Yadav | 455336,GRAM PANCHYAT BARCHABUZURG | Dewas | Madhya Pradesh | 455336 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-10078484.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar fabricated SPV projects
Financial statements for the last 2-3 years
EMD/Security deposit details (if applicable or as advised by tenderer)
Technical bid documents demonstrating compliance with SPV fabrication
OEM authorizations or licenses for fabrication and warranty support
Proof of established or planned Service Centre in the state
Any prior deployment records in Madhya Pradesh
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Fabricated SPV in Dewas Madhya Pradesh 2026?
Bidders should prepare standard eligibility documents, provide proof of SPV fabrication capability, establish a state-level service centre or plan 30-day establishment, and ensure compliance with the option clause allowing up to 25% quantity variation. Include toll-free support details and documentary evidence for centre readiness.
What documents are required for SPV tender in Dewas MP?
Required documents include GST registration, PAN, financial statements, SPV fabrication experience certificates, OEM authorizations, service-centre establishment proof, and technical bid detailing capacity to deliver and support the fabricated vehicle across Madhya Pradesh.
What are delivery terms for quantity variation in this tender?
Delivery terms allow up to a 25% quantity increase/decrease at contracted rates. Additional time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend to the original delivery window.
What service requirements govern SPV warranty in Dewas tender?
If carry-in warranty applies, a functional Service Centre must exist in each consignee state; otherwise on-site warranty may apply. Establishment within 30 days of award is mandatory, and payment depends on documentary evidence of service capability.
What is required for post-sale support in this SPV bid?
A dedicated toll-free service line must be provided by the bidder/OEM for post-sale support. This ensures timely service queries, warranty claims, and maintenance arrangements across Madhya Pradesh.
Are BOQ items published for this SPV tender in Dewas?
No BOQ items are published; the procurement appears project-based with fabrication and service requirements rather than fixed unit quantities, making technical capability and service readiness critical for bid submission.
How is payment linked to service capability in this tender?
Payment is released after submission of documentary evidence showing a functional Service Centre in the required state, ensuring ongoing maintenance and warranty support for the fabricated SPV.
What is the minimum delivery extension period if quantities change?
The extension minimum is 30 days, applicable when additional quantity necessitates longer delivery; the exact extension depends on the ratio of additional to original quantity.